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Administrative Assistant

2 months ago

Logan, United States Prolink Full time

Prolink Resources is partnered with a reputable Civil Engineering firm looking to add an Administrative Assistant to their team. This is a full-time position M-F 8am-5pm at the local office in Logan, OH. Qualified candidates will possess experience working in an administrative role or similar capacity specifically with a Civil Engineering or Construction Company.


DUTIES & RESPONSIBILITIES:

  1. Prepare and process contract documents including obtaining internal legal review and certificates of insurance.
  2. Assist in preparing contract specifications for projects.
  3. Perform administrative support tasks, such as preparing mailings, process and prepare memos, correspondence, marketing materials, or other documents.
  4. Assist with large scale printing as needed and review drawings for scale
  5. Operate telephone switchboard to answer, screen, or forward calls, providing information or taking messages as necessary (Zoom system)
  6. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them as required.
  7. Provide information about company, such as location of departments or offices, employees within the organization, or services provided.
  8. Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  9. Perform all work in a safe and responsible manner, in accordance with the Health and Safety Plan.


JOB REQUIREMENTS:

  1. High School graduate or equivalent.
  2. 2 or more years' of experience in admin support role
  3. Industry experience (civil or construction)
  4. Experience with computerized phone system preferred.
  5. Highly proficient with modern computer systems and software applications: Microsoft Office Suite, Outlook, use and navigation of tool bars and searches.
  6. Experience with Microsoft Publisher, InDesign or other graphic design software applications is a plus.
  7. Must have exemplary organizational, customer service and communication skills.
  8. Have a high level of dependability and an unwavering professional demeanor.
  9. Ability to handle stressful situations in a high-volume, fast-paced environment.
  10. Be a highly motivated team player willing to take on new tasks


This position is a full time contract to hire role with benefits, PTO, and paid holidays given after 30 days of employment.