Real Estate Administrative Assistant

3 weeks ago


Woburn, United States Boston Hire Full time

Our client, a Real Estate Investment company, is hiring a highly organized and detail-oriented Administrative Assistant to join their growing team. This candidate will be responsible for a wide variety of administrative projects, including leasing and tenant-relations, vendor management, internal reporting, and property management.


Duties:

  • Maintain commercial units by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises.
  • Manage vendor contract database and ensure that service contracts are current.
  • Accomplish financial objectives by collecting rents, paying bills, forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective action.
  • Assist with marketing projects as needed, such as preparing presentation materials for internal meetings.
  • Utilize QuickBooks to track expenses, invoices, and payments
  • Maintain accurate records of tenant information and transactions
  • Perform general administrative duties such as answering responding to emails, managing office supplies, and filing documents
  • Assist in planning large conferences, including scheduling, catering, and other logistics.


Experience:

  • 2+ years of administrative experience, preferably in Real Estate
  • Ability to display initiative, organization, and attention to detail
  • Ability to communicate with tenants professionally, handling confidential information with discretion
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively
  • Excellent customer service skills with the ability to communicate professionally and courteously
  • Proficient in Microsoft Office
  • Familiarity with QuickBooks or other accounting software is a plus
  • Experience in calendar management and travel coordination


This is a full-time position offering competitive compensation. If you are a motivated individual looking to gain hands-on experience working with a small team, we encourage you to apply


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