Real Estate Administrative Assistant
3 weeks ago
Our client, a Real Estate Investment company, is hiring a highly organized and detail-oriented Administrative Assistant to join their growing team. This candidate will be responsible for a wide variety of administrative projects, including leasing and tenant-relations, vendor management, internal reporting, and property management.
Duties:
- Maintain commercial units by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises.
- Manage vendor contract database and ensure that service contracts are current.
- Accomplish financial objectives by collecting rents, paying bills, forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective action.
- Assist with marketing projects as needed, such as preparing presentation materials for internal meetings.
- Utilize QuickBooks to track expenses, invoices, and payments
- Maintain accurate records of tenant information and transactions
- Perform general administrative duties such as answering responding to emails, managing office supplies, and filing documents
- Assist in planning large conferences, including scheduling, catering, and other logistics.
Experience:
- 2+ years of administrative experience, preferably in Real Estate
- Ability to display initiative, organization, and attention to detail
- Ability to communicate with tenants professionally, handling confidential information with discretion
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent customer service skills with the ability to communicate professionally and courteously
- Proficient in Microsoft Office
- Familiarity with QuickBooks or other accounting software is a plus
- Experience in calendar management and travel coordination
This is a full-time position offering competitive compensation. If you are a motivated individual looking to gain hands-on experience working with a small team, we encourage you to apply
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