Facilities Manager

1 month ago

Waltham, United States EMCOR Facilities Services Full time

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.


Job Title: Facilities Manager


Job Summary:

The Facilities Manager plans, directs, coordinates and executes activities associated with the daily operation of the building, maintenance, repair and renovation of facilities, equipment, buildings, and grounds, vehicle maintenance and repair, to minimize business interruption and improve efficiency. The Facilities Manager is also responsible for overseeing all of the building services and processes that support the mission of our client.


Essential Duties and Responsibilities:

  • Contracts with a variety of building service personnel for daily office cleaning, waste removal, recycling, bio-waste removal, routine maintenance, landscaping and snow removal, general repairs, equipment repair, environmental monitoring and fire safety equipment
  • Follows service guidelines and standards and ensures compliance
  • Serves as the primary liaison with landlord/owner of building
  • On-call and after hours response for emergencies
  • Regularly inspects the facilities to determine repairs, replacement or improvements necessary
  • Responsible for proper operation, inspection, maintenance and testing of all building systems including electric, plumbing, HVAC, Fire/Life Safety and water and sewer (collaborating with landlord as needed)
  • Ensures building and equipment statutory compliance
  • Responsible for all maintenance and repair of client vehicles including but not limited to, general wear and tear, detailing, inspections and registrations, damage reporting to management and the insurance company
  • Follows purchasing procedures
  • Purchases building and maintenance supplies, machinery, equipment, and furniture
  • Controls, tracks and inventories all facility property and equipment
  • Provides direction and oversight for the purchasing of the office supply stock, kitchen and conference room supplies, small equipment and furniture as needed.
  • Assists in selecting administrative vendors for areas including but not limited to vending machines, water purification, shredding, off-site storage and business office equipment, excluding telephone services
  • Collaborates with IT department to coordinate maintenance and repair of business office equipment including phone equipment, copiers, faxes, printers and scanners
  • May direct contracted renovation projects to ensure adherence to specifications
  • Oversees all aspects of the security system including cameras and security badge system, assuring that all new employees have picture identification and appropriate access to work areas (in collaboration with Human Resources and IT). Ensures termination of access upon termination of employment or lost ID badge. Conducts regular audits of visitor badges to ensure all are accounted for; deactivates those that are missing
  • Oversees space needs and coordinates office moves as needed
  • Assists in preparation of facilities department budget by reviewing reports of expenditures for previous fiscal year and proposed improvements to facilities in order to prepare budget estimates for upcoming fiscal year. Compiles records of labor and material cost for operating the building
  • Responsible for review and approval of all facilities-related invoices, including utilities
  • Management and oversight of vendor contracted services
  • Oversight and direct supervision of on-site janitorial staff
  • Develops policies and procedures as needed to maintain a safe, pleasant and efficient work environment
  • Develops procedures to be used in the event of an accident, fires, or other emergencies


Qualifications:

  • Experience in facilities management and equipment management is required, including fiscal management
  • Experience in a healthcare environment highly desirable
  • Working knowledge of Microsoft Office and other computer systems
  • Effective decision maker and excellent oral and written communication skills
  • Demonstrated ability to work effectively with contractors and others to maintain a facility
  • Demonstrated problem solving skills and ability to perform some maintenance and repair tasks
  • Ability to work professionally and effectively with diverse groups and individuals
  • Ability to work in a team environment with shared responsibilities
  • Ability to provide excellent customer service to staff, guests, and the public
  • Demonstrated ability to work without direct supervision, work on multiple projects at once, establish work priorities, and manage time in order to meet the needs of the organization


Physical Demands

  • Ability to frequently lift up to 80 pounds
  • Standing, carrying, bending, kneeling, reach and twisting.
  • Working in cramped or tight spaces, climbing ladders
  • Manual dexterity and ability to utilize a variety of hand and power tools
  • Read and understand schematics, diagrams, building plans and Scopes
  • Established procedures identify the appropriate personal protective measures that you should use when performing the essential functions of your position


Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.


EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.


As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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