Marketing Operations Administrator

4 weeks ago

Irvine, United States Vaco Full time

Job Opportunity: Marketing Operations Administrator
Location: Irvine, CA
Department: Marketing
Employment Type: Full-time
Vaco is seeking a well-rounded individual who thrives in a fast-paced environment. The ideal candidate is highly organized, self-motivated, and adaptable, with previous experience supporting medium to large-sized departments and managing substantial budgets.
Responsibilities:
  • Administer day-to-day financial operations for the department.
  • Manage the administrative functions of the budget from start to finish.
  • Create and submit marketing purchase requests for approval.
  • Process vendor invoices and obtain management approval for payment.
  • Reconcile invoices, receivers, and purchase requests with the original estimate.
  • Track and enter all marketing credit card expenses into the monthly accounting log.
  • Perform auditing functions for periodic promotions.
  • Provide support for special shipping projects and assist during peak seasons.
  • Perform customer service support via email and inbound phone calls.
  • Provide office support to the Marketing department.
  • Undertake other tasks as assigned.
Requirements:
  • Bachelor's degree in Business Operations, Management, or Administration preferred, or equivalent work experience of 3-5 years in customer service, administration, account management, or coordination.
  • Experience managing budgets with successful results.
  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Preferred Qualifications:
  • Experience in Smartsheet, Teams, Google Drive, and app-based phone systems.
  • Experience in a marketing or communications role.
  • Experience in plumbing or building products is a plus.
  • Experience organizing and implementing new processes and procedures to improve efficiency.
  • Ability to understand, research, write, and deliver summaries on a range of business needs.

  • Administrative Assistant

    1 week ago

    Irvine, United States JWilliams Staffing Full time

    JWilliams Staffing (JWS), an OC Register Top Workplace, based in Irvine, CA. is the nations largest recruitment agency dedicated to the Real Estate industry. Since its establishment in 2004, JWS has created over 22,000 thriving careers, serving more than 9,000 new home builders, property management companies, and industry partners through innovative staffing...

  • Administrative Assistant

    1 week ago

    Irvine, United States JWilliams Staffing Full time

    JWilliams Staffing (JWS), an OC Register Top Workplace, based in Irvine, CA. is the nation’s largest recruitment agency dedicated to the Real Estate industry. Since its establishment in 2004, JWS has created over 22,000 thriving careers, serving more than 9,000 new home builders, property management companies, and industry partners through innovative...

  • Administrative Assistant

    6 days ago

    Irvine, United States JWilliams Staffing Full time

    JWilliams Staffing (JWS), an OC Register Top Workplace, based in Irvine, CA. is the nation’s largest recruitment agency dedicated to the Real Estate industry. Since its establishment in 2004, JWS has created over 22,000 thriving careers, serving more than 9,000 new home builders, property management companies, and industry partners through innovative...

  • Administrative Assistant

    1 week ago

    Irvine, United States JWilliams Staffing Full time

    JWilliams Staffing (JWS), an OC Register Top Workplace, based in Irvine, CA. is the nation’s largest recruitment agency dedicated to the Real Estate industry. Since its establishment in 2004, JWS has created over 22,000 thriving careers, serving more than 9,000 new home builders, property management companies, and industry partners through innovative...

  • Technical Marketing Operations Manager

    4 weeks ago

    Irvine, United States Insight Global Full time

    Insight Global is looking for a Technical Marketing Operations Manager to join a Financial Services company in Irvine, CA. The Marketing Operations Manager will be responsible strategic oversight of the Marketing department through effective project management, budget oversight, marketing analytics and reporting, and management of Marketing, technology,...

  • Technical Marketing Operations Manager

    3 days ago

    Irvine, United States Insight Global Full time

    Insight Global is looking for a Technical Marketing Operations Manager to join a Financial Services company in Irvine, CA. The Marketing Operations Manager will be responsible strategic oversight of the Marketing department through effective project management, budget oversight, marketing analytics and reporting, and management of Marketing, technology,...

  • Network and Systems Administrator

    1 month ago

    Irvine, United States Talented Search Group Full time

    Job DescriptionJob DescriptionOur growing, global technology focused client is seeking an experienced Systems and Network Administrator to strengthen the internal function for the organization by transitioning from an outsourced marketing operation to in-house. The Systems and Network Administrator will play a hands-on role in driving the daily operations of...

  • Marketing Director

    4 weeks ago

    Irvine, United States Dahua Technology USA Full time

    Who we are:At Luminys Systems Corporation, we combined exceptional customer service with cutting-edge technology to furnish our clients with superior solutions and services. Our all-encompassing offerings feature a broad array of components, such as security systems and video management software and beyond. This dual commitment to ongoing innovation in...

  • Marketing Director

    4 weeks ago

    Irvine, United States Dahua Technology Full time

    **Who we are**: At Luminys Systems Corporation, we combined exceptional customer service with cutting-edge technology to furnish our clients with superior solutions and services. Our all-encompassing offerings feature a broad array of components, such as security systems and video management software and beyond. This dual commitment to ongoing innovation in...

  • Marketing Director

    3 weeks ago

    Irvine, United States Luminys Systems Full time

    Job Description Job Description Who we are: At Luminys Systems Corporation, we combined exceptional customer service with cutting-edge technology to furnish our clients with superior solutions and services. Our all-encompassing offerings feature a broad array of components, such as security systems and video management software and beyond. This dual...

  • Marketing Director

    4 weeks ago

    Irvine, United States Luminys Systems Corporation Full time

    Job DescriptionJob DescriptionWho we are:At Luminys Systems Corporation, we combined exceptional customer service with cutting-edge technology to furnish our clients with superior solutions and services. Our all-encompassing offerings feature a broad array of components, such as security systems and video management software and beyond. This dual commitment...

  • Marketing User Operation- Mandarin Speaking

    8 hours ago

    Irvine, United States HungryPanda Full time

    Job DescriptionJob DescriptionAbout HungryPandaHeadquartered in London, the UK, HungryPanda is a specialist food delivery platform to providing authentic Chinese food and groceries to Chinese compatriots and students abroad since its establishment in...

  • Entry Level Account Manager

    3 weeks ago

    Irvine, United States Strategic Marketing, Inc. Full time

    Strategic Marketing is embarking on an ambitious journey to be the BEST business consulting firm in the Corona area! We are seeking a bright, articulate, detail-oriented and disciplined Entry Level Account Manager with a desire to contribute to world-class clients in a professional environment.Our Entry Level Account Manager learns hands-on what it takes to...

  • Corporate Sales Marketing and Revenue Coordinator

    5 days ago

    Irvine, United States Pacific Hospitality Group Full time

    Hourly Range: $25-28/hrCompany Description:Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people's lives by offering memorable...

  • Corporate Sales Marketing and Revenue Coordinator

    4 weeks ago

    Irvine, United States Pacific Hospitality Group Full time

    Hourly Range: $25-28/hrCompany Description:Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people's lives by offering memorable...

  • Entry Level Account Manager

    2 weeks ago

    Irvine, United States Strategic Marketing, Inc. Full time

    Strategic Marketing is embarking on an ambitious journey to be the BEST business consulting firm in the Corona area! We are seeking a bright, articulate, detail-oriented and disciplined Entry Level Account Manager with a desire to contribute to world-class clients in a professional environment. Our Entry Level Account Manager learns hands-on what it takes to...

  • Entry Level Account Manager

    1 week ago

    Irvine, United States Strategic Marketing, Inc. Full time

    Strategic Marketing is embarking on an ambitious journey to be the BEST business consulting firm in the Corona area! We are seeking a bright, articulate, detail-oriented and disciplined Entry Level Account Manager with a desire to contribute to world-class clients in a professional environment. Our Entry Level Account Manager learns hands-on what it takes to...

  • Administrative Asst Iii

    13 hours ago

    Irvine, United States TJ Maxx Full time

    Style is never in short supply at our more than 1,000 TJ Maxx stores. They all have different products, but the same commitment to the thrill of the find. From designers straight off the runway to statement jewelry, we offer exciting surprises that make the everyday a little more fun. Same with working here. Our environment is ever-changing, yet always...

  • Operations Assistant

    4 weeks ago

    Irvine, United States XYZies Inc Full time

    Job DescriptionJob DescriptionXYZies is seeking a talented and enthusiastic Operations Assistant to join our dynamic team! The Operations Assistant plays a pivotal role in ensuring the smooth functioning of various operational aspects within the organization. Reporting directly to Samyar, the Operations Manager, this role involves a range of...

  • Corporate Sales Marketing and Revenue Coordinator

    1 week ago

    Irvine, United States Pacific Hospitality Group Full time

    Hourly Range: $25-28/hr Company Description: Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people's lives by offering memorable...