Project Coordinator

4 weeks ago


Scottsdale, United States Cambridge Companies - Design Build Full time

Position Summary:

The Project Coordinator performs functions to accomplish Accounts Payable and Accounts Receivable responsibilities along with job costing, budgeting, and forecasting for assigned project work. This role works closely with the Construction Department to ensure accuracy and on-time deliverables.


Position Responsibilities:

  • Enter and maintain vendor information in accounting and construction software modules
  • Create and submit monthly AIA billings to our clients in collaboration with Project Managers
  • Create the project kick-off booklet and agenda for subcontractors
  • Attend the project kick-off meetings
  • Coordinate and transmit all subcontract, purchase order, and change order agreements
  • Maintain records of all project agreements and confirm the return of executed agreements
  • Maintain compliance records for all subcontractors, including agreements, insurance, and other contractual requirements
  • Collect and process project specific invoices from vendors and subcontractors
  • Collaborate with the Construction Department to review and approve all project specific invoices
  • Prepare and issue payout notices when the project’s monthly draw is funded by the project owner
  • Assist Controller with accounts payable entries in accounting system
  • Attend weekly internal meetings for assigned projects
  • Participate in recurring project and department meetings
  • Collect, review, and approve all waivers of lien prior to releasing payment
  • Collect final retention invoices, final waivers of lien, and any other accounting related documents at project close-out and prior to releasing final payments to subcontractors and vendors
  • Other duties as assigned


Requirements:

  • 3+ years of experience in the commercial construction industry
  • Bachelor’s degree in accounting or finance, or equivalent work experience is preferred
  • Experience with progress billings (G702/G703)
  • Working knowledge of the complete project cycle
  • Intermediate knowledge of Excel
  • Advanced knowledge of Microsoft Office is preferred
  • Procore/Textura/SAGE CRE experience is preferred


Competencies:

  • Action Oriented: Maintaining a sense of urgency to complete a task. Seeks information rather than waiting for it.
  • Detail Oriented: Thoroughness in accomplishing a task through concern for all the areas involved no matter how small; monitors and checks work or information; and plans and organizes time and resources efficiently.
  • Communication: The ability to give and gather information and actively manage the communication process by asking questions, conveying complex information in plain language, listening and considering others’ views, state own views clearly and concisely, and address conflict in a professional and productive manner.
  • Customer Focus: Pursuit of the highest level of customer service; anticipate the customer’s future needs and trends; identify opportunities to benefit customers; strive to resolve customer concerns; and offer advice and guidance in responding to customer inquiries.
  • Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives and to make recommendations. Able to think clearly and rationally, solve problems systematically, and make right decisions quickly.
  • Time Management: Able to make the most effective use of one’s own time and that of others; gets the job done without procrastinating or delaying; is constantly aware of what is the best use of time.

  • Project Coordinator

    1 week ago


    Scottsdale, United States Airtelligence Full time

    **Job Summary**: We are seeking a skilled Project Coordinator to join our team. The Project Coordinator will be responsible for supporting project planning, execution, and completion within the construction industry. **Responsibilities**: - Coordinate project activities and ensure all project phases are completed efficiently - Assist in creating project...


  • Scottsdale, United States Choice Hotels Full time

    Who are we looking for? Choice Hotels, one of the world’s largest lodging franchisors, has an exciting new opportunity as our IT Project Coordinator within the Service Management/Risk Management organization. The IT Project Coordinator is responsible for supporting the Risk Management Organization. The organizations within Risk Management include...

  • Project Coordinator

    12 hours ago


    Scottsdale, United States gate6 Full time

    At Gate6, we are a group of confident developers and bold creatives who thrive on bringing our clients ideas to life. We combine user experience, design and software development in one cohesive group to create beautiful technology and happy users. **Job Description**: The Project Coordinator reports to the CXO but will also be expected to work closely with...

  • Project Coordinator

    4 weeks ago


    Scottsdale, United States Cambridge Companies - Design Build Full time

    Position Summary: The Project Coordinator performs functions to accomplish Accounts Payable and Accounts Receivable responsibilities along with job costing, budgeting, and forecasting for assigned project work. This role works closely with the Construction Department to ensure accuracy and on-time deliverables.Position Responsibilities: Enter and maintain...

  • Project Coordinator

    1 week ago


    Scottsdale, United States Cambridge Companies - Design Build Full time

    Position Summary: The Project Coordinator performs functions to accomplish Accounts Payable and Accounts Receivable responsibilities along with job costing, budgeting, and forecasting for assigned project work. This role works closely with the Construction Department to ensure accuracy and on-time deliverables.Position Responsibilities: Enter and maintain...


  • Scottsdale, United States Cambridge Companies, Inc Full time

    Cambridge is celebrating its 36th year in general contracting with a focus on facilities tailored for the environmental services and transportation sectors. We have active projects with blue chip companies, who come to us for our expertise and service. With licenses in over 40 states, our team works on projects that place us on the leading edge of recycling...


  • Scottsdale, United States CAMBRIDGE COMPANIES Full time

    Cambridge is celebrating its 36th year in general contracting with a focus on facilities tailored for the environmental services and transportation sectors. We have active projects with blue chip companies, who come to us for our expertise and service. With licenses in over 40 states, our team works on projects that place us on the leading edge of recycling...


  • Scottsdale, United States Dutch Bros. Full time

    It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. Being part of the Dutch Family You are adaptable, a servant leader, and community-minded. You view yourself as an unfinished product...

  • Project Coordinator

    2 weeks ago


    Scottsdale, United States Spotlight Inc. Full time

    Spotlight Inc. is working with a management consulting firm based in Scottsdale, AR, on a Solutions Operations Coordinator position. This role requires 2 - 3 days on-site. This is a 6-month contract to hire opportunity.TOP SKILLS:Type of work to be Performed: This individual will perform various coordinating tasks, such as proposal development, sales...

  • Project Coordinator

    1 week ago


    Scottsdale, United States Spotlight Inc. Full time

    Spotlight Inc. is working with a management consulting firm based in Scottsdale, AR, on a Solutions Operations Coordinator position. This role requires 2 - 3 days on-site. This is a 6-month contract to hire opportunity.TOP SKILLS:Type of work to be Performed: This individual will perform various coordinating tasks, such as proposal development, sales...

  • Project Coordinator

    2 weeks ago


    Scottsdale, United States Spotlight Inc. Full time

    Spotlight Inc. is working with a management consulting firm based in Scottsdale, AR, on a Solutions Operations Coordinator position. This role requires 2 - 3 days on-site. This is a 6-month contract to hire opportunity.TOP SKILLS:Type of work to be Performed: This individual will perform various coordinating tasks, such as proposal development, sales...

  • Project Coordinator

    1 week ago


    Scottsdale, United States Spotlight Inc. Full time

    Spotlight Inc. is working with a management consulting firm based in Scottsdale, AR, on a Solutions Operations Coordinator position. This role requires 2 - 3 days on-site. This is a 6-month contract to hire opportunity.TOP SKILLS:Type of work to be Performed: This individual will perform various coordinating tasks, such as proposal development, sales...


  • Scottsdale, United States Dutch Bros. Full time

    It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. Being part of the Dutch Family You are adaptable, a servant leader, and community-minded. You view yourself as an unfinished...


  • Scottsdale, United States Caruso Construction Full time

    Join a great team! An enthusiastic self-driven project coordinator/admin is needed for a general contractor. **Responsibilities include**: - Work with the Project Manager to coordinate project requirements, activities, resources, equipment, and information. - Project material procurement management. - Monitor project progress and handle any issues that...


  • Scottsdale, United States Diversified Flooring Services-Phoenix, LLC Full time

    Job DescriptionJob DescriptionJob Responsibilities:Job Entry Tasks: Assign job numbers and enter details into Sage & Smartsheet systems.Coordination of Project Details: Work closely with Flooring Consultants, Purchasing, and Operations to ensure complete project information prior to hand off. (IE. PO’s, Take Offs, Drawings, Misc. notes, etc.)Create & Send...


  • Scottsdale, United States IMPACT Technology Recruiting Full time

    Note : Must be local to Phoenix, AZ - out of state candidates will not be considered for this role. Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application. The IT Project Coordinator is responsible for supporting the PMO Organization. This will be accomplished through oversight,...

  • Capital Expenditure

    7 days ago


    Scottsdale, United States Cogir Senior Living Full time

    **ABOUT COGIR SENIOR LIVING** Join our dynamic team at COGIR Management USA, a subsidiary of Canada's COGIR Real Estate. Specializing in modern aging management, we operate 66 senior living communities across 10 states, encompassing over 7,500 units. Since our inception in 2018, we have seen robust growth through strategic acquisitions, including the...


  • Scottsdale, United States Lighting & Electrical Full time

    We are looking for a full-time sharp, self-motivated, individual to join our team. Individual will be working directly for the owner of the company and will be mainly responsible project coordination of our installation & services and support functions. The right person shall have: - Outstanding customer service, ability to work in a team and stand alone...

  • Project Coordinator

    2 months ago


    Scottsdale, United States Paradigm Technology Full time

    Essential Functions Strong ability to communicate and interact with Project Managers and Business AnalystsWorks collaboratively with a team on a project or program. Select Duties and Responsibilities Accomplishes work requirements by orienting, training, assigning, scheduling, and coaching employeesMaintains and monitors project plans, project schedules,...


  • Scottsdale, United States Rummel Construction Full time

    Job DescriptionJob DescriptionResidential Land Development Project CoordinatorRummel Construction, Inc. is seeking a Residential Land Development Project Coordinator to support our projects in greater Phoenix Metropolitan area. For 25 years Rummel Construction, Inc. and RCCM, LLC have been providing high quality land development, earthmoving and heavy civil...