Construction Project Coordinator

2 weeks ago

Scottsdale, United States Dutch Bros. Full time

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Being part of the Dutch Family

You are adaptable, a servant leader, and community-minded. You view yourself as an unfinished product on the constant pursuit of personal and professional development. We rely on our people to uphold our core values of speed, quality, and service to protect our culture and ensure our growth remains limitless

Dutch Bros mission statement

We are a fun-loving, mind-blowing company that makes a massive difference one cup at a time.

Who we are

Dutch Bros puts people first in everything we do. Joining our team gives you the opportunity to build a compelling future while making a massive difference in the lives of our customers and communities.

We love people and we love OUR people Here's what we offer

Here at Dutch Bros, we want our employees to feel valued, and we recognize there's more to value than a salary. The following benefits and perks were hand-picked to cater to our diverse employee base:

  • Medical/Dental/Vision/Short Term Disability/Life insurances
  • Paid Sick Days
  • 401(k) plan with employer match after one year of employment
  • Education Benefit Program
  • Vacation/Floating Holidays/Paid Time Off
  • Paid Parental Leave
  • Flexible Schedule
  • Paid Volunteer Days
  • Various employee discounts
  • Office perks, such as hi-lo desks, snacks provided daily, casual dress code, and an in-house coffee bar with a dedicated Broista
Position Overview

This role is responsible for coordinating and supporting both the general planning design and development work-flow for company-owned locations across the country, as well as the communication between the Real Estate and the Construction Departments with guidance and general oversight from the VP of Design & Construction.

Job Qualifications
  • Associates degree or equivalent experience, required
  • 1-2 years of administrative and coordination experience in a broad scope involving decision-making, team coordination, and extensive workflow management
Location Requirement:
  • This position is located in Phoenix, AZ, and is required to be in office 4 days a week
Key Result Areas (KRAs)

Assist Construction Managers and Construction Team on new shop projects:
  • Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers, as needed
  • Understand the organization, operation, and processes of the Construction Department to successfully accomplish assigned responsibilities
  • Update projects in project management software (Lucernex), including: project notes, construction schedules, uploading and maintaining all records/files/plans provided to you by the Construction Manager
  • Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers
  • Ensure Construction Managers complete budget creation milestones for projects (and upload to project management software)
  • Assist with tracking various reports and surveys from vendors for projects
  • Assist with creating reports in project management system for Construction Manager and Construction Team
  • Receive, review, and compile close out documents for each project
Field the Construction Department emails with acknowledgment of receipt within 24 hours, Monday-Friday, and serve as the resource for responding, answering, and connecting with the appropriate person or department:
  • Prepare written and verbal correspondence for projects as needed
  • Work with Construction Managers on documenting and announcing new shop turnovers to all of HQ
  • Assist with ordering banners from internal departments and outdoor furniture from vendors for new shop projects
  • Update internal Grand Opening tool for tracking new shop completio
  • Work with internal Finance team to research invoice-related questions
  • Assist with processing payments to Landlords or Developers for new projects as needed
Coordinate and serve as a resource for the Site Acquisition Managers and Construction Managers:
  • Assist with minutes/notes for department meetings, as needed
  • Assist the Construction's Leadership teams with various administrative assignments and reports, as needed
  • Assist with supporting 1-2 Construction Managers
  • Respond to general inquiries from other departments within 48 hours
  • Act as a liaison between Construction and Real Estate, Legal, and Field Operations teams and provide project updates or information as needed
  • Collaborate with other Construction Admin team members regarding ongoing process and procedural changes and improvements
  • Assist internal audit teams by providing any/all necessary construction-related support as requested
  • Assist Construction Managers and other team members with project applications and paperwork as needed
  • Supporting contract execution alongside the CM (follow up internally and elevating issues)
  • Collaborate as a group (team) with other Project Coordinators, Construction Managers, Directors, and VP of Construction as required
Skills
  • Collaboration
  • Communication
  • Coordination
  • Detail-Oriented
  • Organization
  • Problem Solving
  • Teamwork
  • Technology Qualification
  • Time Management
Physical Requirements
  • Occasionally move or lift office items
  • Must be able to work in an office environment
  • Must be able to communicate in an effective manner to perform job duties
  • Vision must be good or corrected in order to perform essential job duties
  • Hearing must be good or corrected in order to have the ability to understand information to perform essential job duties
  • Ability to read and write in English in order to process paperwork and follow up on any actions necessary
  • Constantly operates a computer and other office productivity machinery, such as calculators, copy machines, computers, and office equipment


Compensation:

DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us

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