Commercial Flooring Project Coordinator
2 weeks ago
Job Responsibilities:
- Job Entry Tasks: Assign job numbers and enter details into Sage & Smartsheet systems.
- Coordination of Project Details: Work closely with Flooring Consultants, Purchasing, and Operations to ensure complete project information prior to hand off. (IE. PO’s, Take Offs, Drawings, Misc. notes, etc.)
- Create & Send Submittal Packages: Efficiently prepare and dispatch submittal packages necessary for project approvals.
- Insurance Certificates and Waivers: Handle requests for insurance certificates and manage both progress and final waivers and W-9 requests.
- Sample Ordering: Manage the ordering and delivery of flooring samples based on project and client requirements.
- Material/Labor Documentation: Act as the intermediary between Operations and Flooring Consultants to secure necessary and timely approvals for any potential change orders.
- Project Status Communication: Engage with Operations confirming project status/completion prior to sending to accounting for invoicing, closing out any open PO’s.
- Maintaining Job Reports: Keep and update detailed job reports for discussions in weekly meetings.
- Closeouts/Warranty and Maintenance: Handle the completion/closeout documentation of projects including warranties, maintenance instructions, attic stock, turnover etc.
- Subcontractor Invoice Review & Entry: Weekly review and entering of subcontractor invoices ensuring accuracy and compliance against purchase orders.
- Project Closing: Reviewal of project information after payment, confirming and noting any discrepancies against initial job costs and coordinating with Flooring Consultants for review.
Qualifications:
- Proven track record as a Project Coordinator or relevant position, preferably within the construction industry.
- Proficient with project management software such as Excel, Sage, Smartsheet, AIA Billing, Textura, Procure.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Detail-oriented with a critical eye for identifying issues before they arise.
- Capable of managing multiple project elements simultaneously in a fast-paced environment.
Benefits:
- Competitive salary based on experience.
- Comprehensive benefits package including health, dental, and vision insurance.
- Retirement savings plan
Application Process: Interested candidates should submit a resume and a detailed cover letter highlighting their experience relative to the responsibilities and qualifications listed here.
Join Diversified Flooring Services and contribute to our reputation for quality and service excellence. We look forward to your application and the potential to have you on our team
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