Administrative Assistant
Found in: Appcast US C2 - 2 weeks ago
A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy
and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities
- Maintain complex and detailed calendars
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects for offsite conferences and external events, including catering and transportation
- Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for
- policies and procedures
- Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
What does a “typical” day look like in this role?
Scheduling meetings, booking travel, processing expenses
Required Qualifications, Capabilities and Skills
- At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
- Advanced ability to organize
- Tact and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management)
- Position requires 5-day in office attendance
- College degree is a plus
Additional Skills:
Prior experience working within Investment Banking
Expenses, Travel arrangements, outlook proficient
What are the top 3 things you look for in a candidate?
Prior Investment Banking experience (prior Client assignments a plus), strong calendar and travel management, experience using Concur
What are any disqualifiers?
No experience in Financial Services industry
What specific work experience (or skills) would stand out on a resume?
Experience in Financial Services, longevity in prior roles
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