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Administrative Assistant

2 months ago

Albany, United States Rose International Full time

Date Posted: 06/24/2024

Hiring Organization: Rose International

Position Number: 466314

Job Title: Administrative Assistant

Job Location: Albany, NY, USA, 12257

Work Model: Onsite

Shift: Mon -Fri; 8-4

Employment Type: Temporary

Estimated Duration (In months): 24

Min Hourly Rate ($): 18.00

Max Hourly Rate ($): 23.00

Must Have Skills/Attributes: Administrative, Data Entry, Finance, Spreadsheets


Job Description


**Only those lawfully authorized to work in the designated country associated with the position will be considered.**


**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements. **


Department is seeking an Administrative Assistant to work in the Office of Financial Management in Albany.


Duties:

• Assist with processing credit card charges in the Statewide Financial System (SFS)

• Verify coding of charges and ensure completion of supporting documentation

• Assist with hiring of temporary employees under OGS' HBITS and Administrative Services contracts - preparation/submission of paperwork to OGS, review vendor submissions, scheduling of interviews in MS Teams, act as liaison between business unit and temporary employment agencies, coordinate onboarding

• Assist with management of subscriptions and memberships - record payments and maintain spreadsheets

• Assist with HBITS invoicing process - review invoices and timecards to ensure accuracy, request adjustments when necessary

• Perform various other duties in support of Office of Financial Management office operations (examples include posting of permanent recruitments to professional websites, responding to Freedom of Information Law (FOIL) requests, etc.)


Desired skills:

• Computer proficiency in Microsoft Office Suite, including Outlook, Word and Excel

• Strong attention to detail and organizational skills

• Reliability, time and attendance

• Ability to work effectively and professionally with vendors and staff at all levels

• Excellent writing and communication skills


No parking provided at this location


Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.


California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.