Grants Manager

Job Title: ​ Grants Manager 

Department: Workforce Development  

Reports To: Vice President  

FLSA Status: Non-exempt 

Pay Range: $70K – $100K (DOE) 

About the Organization 

Health Career Connection (HCC) is a national nonprofit that inspires, empowers, and professionally prepares the next generation of diverse health leaders and professionals. HCC also partners with health employers, health professions schools, and national, state, and regional collaboratives to meet emerging health workforce, equity and inclusion, and health improvement goals. HCC has been fulfilling its mission for over 30 years and operates its proven programs in 12 regions of the country. HCC’s over 5000 alumni serve as leaders and professionals in healthcare, public health, behavioral health, and life sciences. 

In 2024, HCC launched a new Health Workforce Division, funded by the California Endowment. This division's purpose is to develop and implement a road map for the development of regional health workforce collaboratives across California, providing support through convening, connection, coordination, and technical assistance and elevating regional priorities for state policy and systems change. In this role, HCC will also become a re-grantor of health workforce initiatives and collaboratives across the state. 

Position Summary 

The Grants Manager will oversee grant management, tracking, and analysis to enhance the success of HCC’s Health Workforce Division and its major 5-year initiative across California. This role requires a proven ability to deliver results in large-scale, complex initiatives within health or workforce development. Besides supporting the new Health Workforce Division, the Grants Manager will also work across the institution to support grant-related activities in other divisions, fostering collaboration and consistency across programs. 

The Manager is also responsible for designing and managing re-granting to regional collaboratives, ensuring scalability, sustainability, and impact while adhering to compliance and reporting standards. Additionally, the Manager will provide technical assistance, integrate feedback to strengthen projects, and maintain effective communication with grantees and internal teams. Strong project management skills and a deep understanding of the health, education, and workforce sectors in California are essential. The ideal candidate will thrive in a start-up environment, skillfully building necessary structures and processes. 

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Key Responsibilities

Grant Reporting and Analysis

• Manage the complete grants cycle, from tracking pending awards and applications to ensuring timely submission and adherence to deadlines. 
• Monitor submissions for renewals and prepare comprehensive reports on grantee performance and outcomes. 
• Provide strategic oversight on the progress towards organizational and grant-specific objectives, reporting findings directly to senior management and relevant stakeholders. 
• Analyze programmatic grant reports to extract key insights, identify trends, and gather actionable feedback to inform future grantmaking strategies. 
• Conduct thorough evaluations of financial reports to assess fiscal progress and grant fund utilization, ensuring alignment with organizational goals. 
• Perform advanced trend analysis and forecasting to develop recommendations for optimizing the allocation and utilization of grant funds, aiming to maximize impact across all programs.

Grant Management and Project Oversight

• Develop grantmaking processes tailored to community collaboratives, incorporating best practices from public-private partnerships, community engagement, comprehensive landscape analysis, and stakeholder feedback. 
• Oversee the project management of fund disbursements, ensuring timely allocation in line with budgetary and transparency goals. 
• Refine grant application and decision-making processes to enhance transparency, incorporating feedback and evaluation outcomes. 
• Document and monitor grantmaking workflows, forms, templates, reports, and data to maintain compliance with internal controls and legal standards. 
• Collaborate with Finance and Development teams to establish regular financial reconciliation processes. 
• Evaluate and enhance system efficiencies in partnership with other departments, ensuring data tools are optimized for grant management. 
• Conduct regular meetings with grantees to monitor progress and facilitate open communication. 

Qualifications

Education and Experience

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• Bachelor’s degree preferred in Business Administration, Public Policy, Public Administration, Nonprofit Management or related field. 
• Three to five years of grants management, philanthropy, grantmaking or related fields. 
• Demonstrated leadership in managing large-scale grants with diverse stakeholders. 
• Exceptional strategic thinking and planning abilities.

Competencies

• In-depth knowledge of grant funding structures, regulatory compliance, and reporting requirements. 
• Knowledge of grant making processes and platforms. 
• Proficient in using data to inform decisions, including the ability to synthesize diverse information and design efficient workflows. Familiarity with data analysis tools and methodologies preferred. 
• Expertise in advanced project management tools. 
• Strong analytical and problem-solving skills, with a history of successful project leadership in health, education, or workforce development. 
• Creative leadership skills, capable of strategic planning and execution within dynamic environments. 
• Demonstrated organizational acumen with the ability to manage complex, high-stakes projects efficiently. 
• Independent and collaborative problem-solving abilities, comfortable with ambiguity and adaptable to changing plans and information. 
• Excellent communication skills and a commitment to fostering diversity, equity, and inclusion in healthcare workforce development. 

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the typical work environment is moderate; specific vision abilities required by this job include adjusting focus. The employee must be able to lift up to 5 pounds regularly.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. The incumbent will follow any other instructions and perform any related duties as assigned by their supervisor. 

The position will work remotely as part of a virtual team. The candidate must be willing to attend frequent, regular in-person meetings in the San Francisco Bay Area, Sacramento, and Los Angeles and travel as needed to other regions of the state for stakeholder convenings, regional assessments, and meetings with key partners and funders. Travel within California may be required up to 20-30% of the time.

HCC is an equal-opportunity employer that values diversity. All employment decisions are based on qualifications, merit, and business needs.