Administrative Assistant

4 weeks ago

Waltham, United States eTeam Full time

Job Title : Administration Coordinator

Locat i on : Waltham, MA 02451

Duration – 12 months with possibilities of extension

Pay rate: $30-34/hr on w2


Work Site Location the first six weeks:

121 seaport boulevard boston ma 02210



Work Site Location after the first six weeks:

100 binney street cambridge ma 02142


Job Description

The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project.


Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director


Typical Accountabilities

• Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team

• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project

• Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature

• Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data

• Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies

• Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines

• Prepares and/or edits meeting agendas, minutes, presentations and tables

• Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets

• Tracks project changes and produces updated project based schedules as agreed with project management

• Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications

• Compiles summary documents and distributes to the project team as required

• May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary

• Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules


Education, Qualifications, Skills and Experience:

• 10+ years of experience in project administration

• Experience working with construction projects and global projects

• High school diploma

• Written and spoken communications

• Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management

• Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet

• Experience of a variety of software/systems

• Can create and maintain systems for efficiency for both self and others

• Customer Service Skills


Desirable:

• Relevant vocational qualifications or equivalent experience

• Team management skills

• Professional qualification

• Trimble, Miro, Procure or A-site experience

  • Administrative Assistant

    1 day ago

    Waltham, United States Springwell Full time

    **Springwell is seeking an experienced Administrative Assistant to join our growing Administrative Team!** **DESCRIPTION**: The Administrative Assistant will provide overall administrative support for designated Springwell staff. Responsibilities for this position may include: - Providing coverage for other administrative assistants and the receptionist...

  • Administrative Assistant

    4 days ago

    Waltham, United States Springwell Full time

    Job DescriptionJob DescriptionSpringwell is seeking an experienced Administrative Assistant to join our growing Administrative Team! DESCRIPTION:The Administrative Assistant will provide overall administrative support for designated Springwell staff.   Responsibilities for this position may include:Administrative duties such as data entry, mailing,...

  • Administrative Assistant

    7 hours ago

    Waltham, United States Springwell Full time

    Job DescriptionJob DescriptionSpringwell is seeking an experienced Administrative Assistant to join our growing Administrative Team! DESCRIPTION:The Administrative Assistant will provide overall administrative support for designated Springwell staff.   Responsibilities for this position may include:Administrative duties such as data entry, mailing,...

  • Administrative Assistant

    2 days ago

    Waltham, United States Boston IVF Full time

    **Administrative Assistant - Boston IVF - Waltham Center** With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We...

  • Administrative Assistant

    4 weeks ago

    Waltham, United States Integrated Resources, Inc ( IRI ) Full time

    Job Description: • Provide general administrative support to one or more managers. • Provide administrative support requiring a complete knowledge of department functions. • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information....

  • Administrative Assistant

    1 week ago

    Waltham, United States Springwell Full time

    Job DescriptionJob DescriptionSpringwell is seeking a highly organized individual to provide administrative support for the Nutrition Department. Responsibilities for this position may include:General administrative duties such as copying, filing, scanning, typing, mailing, answering phone calls, processing voicemails and e-mailsCommunication with consumers...

  • Administrative Assistant

    3 weeks ago

    Waltham, United States Boston IVF Full time

    Administrative Assistant - Boston IVF - Waltham Center With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer...

  • Administrative Assistant

    4 weeks ago

    Waltham, United States Boston IVF Full time

    *Administrative Assistant - Boston IVF - Waltham Center*With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We...

  • Executive Administrative Assistant

    1 month ago

    Waltham, United States The FM Global Group Full time

    Complex calendar management, employing a high degree of professional judgment with respect to prioritization, location, travel time, preparation, materials, and logistics. Liaise with executive, senior officers of the firm, maintaining utmost discret Administrative Assistant, Executive, Administrative, Assistant, Insurance, Business Services

  • Executive Administrative Assistant

    4 weeks ago

    Waltham, Massachusetts, United States Hobbs Brook Full time

    Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property...

  • Executive Administrative Assistant

    12 hours ago

    Waltham, Massachusetts, United States Hobbs Brook Full time

    Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property...

  • Administrative Assistant

    1 month ago

    Waltham, United States Rayteam Inc Full time

    Job DescriptionJob DescriptionRayteam Inc. / Administrative Assistant (Waltham)     compensation: To be discussedemployment type: full-timeHigh volume auto repair shop in Waltham specializing in German cars, looking to add to our team. Duties include, maintaining shop work flow, answering phones, ordering and inventory of parts, interacting with...

  • Executive Administrative Assistant

    1 week ago

    Waltham, United States FM Global Full time

    FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research;...

  • Executive Administrative Assistant

    1 month ago

    Waltham, United States FM Global Full time

    Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property...

  • Sr. Administrative Assistant

    1 day ago

    Waltham, United States Factory Mutual Insurance Company Full time

    Overview FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and...

  • Sr. Administrative Assistant

    1 day ago

    Waltham, United States FM Global Full time

    FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research;...

  • Sr. Administrative Assistant

    4 days ago

    Waltham, United States FM Global Full time

    FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research;...

  • Sr. Administrative Assistant

    13 hours ago

    Waltham, United States Factory Mutual Insurance Company Full time

    Overview FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and...

  • Executive Administrator

    1 week ago

    Waltham, United States Brandeis University Full time

    Executive AdministratorlocationsBrandeis - Waltham Campustime typeFull timejob requisition idR0010056The Opportunity Brandeis University seeks an Executive Administrator to join our team of advancement professionals in the Institutional Advancement Division. Established in 1948 as a nonsectarian university with strong ties to the American Jewish community,...

  • Administrative Assistant

    1 day ago

    Waltham, MA, United States Boston IVF Full time

    *Administrative Assistant - Boston IVF - Waltham Center*With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We...