Billing Coordinator

4 weeks ago

Atlanta, United States The Dennis Law Firm Full time

The Dennis Law Firm is a distinguished legal practice based in Atlanta, GA. With a legacy of success and a reputation for fighting for justice, we specialize in personal injury cases, helping our clients navigate complex legal waters. Our vision is to eradicate injustice across America one case at a time.


Born out of a commitment to client success, The Dennis Law Firm has been a beacon of hope for countless individuals seeking justice for personal injuries. Our team’s dedication, combined with a sophisticated understanding of the law, sets us apart from other firms in the city.


We are proud of the relentless pursuit of our attorneys and staff to ensure our clients get the justice they deserve. We won’t stop until our mission to positively impact 100 million lives using the law as our beacon is fulfilled.


Position Summary:

We are looking for a detail-oriented and organized Billing Coordinator to join our legal team. As a Billing Coordinator, you will be responsible for managing billing processes, ensuring accurate invoicing, payment collection, and reporting for our personal injury cases. Your role requires a high level of attention to detail, knowledge of legal billing procedures, and proficiency in managing case-related financial records. Your role will also involve coordinating with attorneys, clients, and insurance companies to ensure timely and accurate settlement processing.


Essential Duties and Responsibilities:

• Prepare and process invoices for personal injury cases, including settlement breakdowns and fee disbursements.

• Track case expenses and ensure accurate recording of case costs (e.g., medical expenses, filing fees, expert witness fees).

• Coordinate with case managers and attorneys to ensure all billable hours and costs are properly documented and included in invoices.

• Review settlements to confirm the correct allocation of attorney fees, client payments, medical liens, and other expenses.

• Monitor accounts receivable and follow up on outstanding payments from clients, insurance companies, or third parties.

• Handle trust account disbursements and ensure compliance with legal and ethical guidelines regarding client funds.

• Communicate with clients and insurance companies regarding billing inquiries, disputes, or payment issues.

• Assist with monthly reporting on billing performance, including unbilled cases, outstanding invoices, and payment status.

• Ensure compliance with billing policies and procedures, including state bar requirements and ethical guidelines.

• Maintain detailed records of all billing activities, settlements, and payments in the firm’s practice management software.

• Resolve billing discrepancies or issues with clients, case managers, and attorneys.


Qualifications:

• Proven experience as a Billing Coordinator or similar role, preferably within a law firm or legal environment.

• Knowledge of personal injury case management and legal billing practices.

• Proficiency in legal billing software (e.g., File Vine or similar) and accounting software.

• Strong understanding of medical billing and lien management in personal injury cases.

• Excellent communication and interpersonal skills for client and internal communication.

• Strong organizational and time management skills, with the ability to handle multiple cases and deadlines simultaneously.

• Attention to detail and high level of accuracy in financial record-keeping.

• Knowledge of ethical guidelines surrounding client trust accounts and disbursements.


Requirements:


Education:

• High school diploma or equivalent required.

• Associate or bachelor’s degree in business administration, Legal Studies, or a related field preferred.


Experience:

• 2 or more years of experience in a billing, clerical or administrative role, preferably in a legal, financial, or medical setting.

• Experience with settlement processing or financial transactions is a plus.


Skills:

• Excellent organizational and time-management skills.

• Strong attention to detail and accuracy.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to handle confidential information with discretion.

• Strong verbal and written communication skills.


Physical Requirements:

  • Office environment with normal business hours necessary to satisfactorily perform job functions.
  • Stand/Sit – Must be able to remain in a stationary position up to 50% of the time.
  • Walk – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.
  • Use of hands/fingers to handle or feel – Constantly operates a computer and other office machinery such as a copy machine/printer.
  • Carry Weight/Lift - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.


Compensation and Benefits:

This position offers a competitive salary, bonus structure, and benefits package, including health insurance and professional development opportunities. If you are a dedicated and detail-oriented professional with a strong background in settlement processing or administrative support, we encourage you to apply.

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