Academic Records Specialist

2 months ago

Madison, United States Edgewood College Full time

The Academic Records Specialist will contribute to a myriad of responsibilities and processes within the Registrar’s Office. There is a high level of complexity and detail required in this position, which requires independent judgement, proactive problem-solving skills, and attention to detail. The ability to understand and interpret academic policies and federal regulations is essential.


Responsibilities:

upGrad Liaison


Responsible for identifying and maintaining learners by specific cohort and enrolling students in appropriate courses and they progress through their programs; working closely with upGrad counterparts to ensure learner updates and changes are made in a timely manner; auditing to ensure tracking lists and SIS reports are consistent.

  • Create course sections and cohort group codes.
  • Ensure accurate and efficient processes around cohort assignment and enrolling learners.
  • Coordinate with upGrad to ensure learners are in appropriate cohorts, including drops and deferrals.
  • Oversee grading and re-grading processes including those for resubmission windows.
  • Work with constituents to create and implement consistent policies and procedures.
  • Process improvement
  • Attending meetings and representing the Registrar’s Office


Graduation Support

  • Assist and support with the graduation processes including communications, degree audits, and diploma issuances. These may include: running reports, providing lists, sending communications, completing audits


Program Coordination and Office Support

Provide exceptional customer service to students, faculty, and staff who contact the Registrar’s Office for assistance

  • Provide primary phone coverage
  • Manage Registrar email account (answer emails or forward to appropriate person)
  • Accurately process a variety of forms and update the student information system as appropriate and in accordance with College and office policies and procedures


Coordinate complete business process cycles for key program areas of the office, such as

  • manage the priority registration schedule including set-up, communication, execution
  • coordinating section creation,
  • maintaining prerequisites, corequisites, and prohibit settings for all courses, and room scheduling for upcoming semester sections and final exams.
  • Run end-of-semester processes including missing grades, incompletes, and Probation and Dismissals
  • Withdraw students (medical, dismissal withdrawals)
  • Process Independent Study Contracts
  • Manage Acadeum and UW Collaborative student processes including involving Associate Registrar for placeholder courses
  • Manage faculty grading process (send email reminders, follow up with faculty who haven’t submitted grades, set up in SIS)
  • Process Enrollment Verifications
  • Keep the Registrar’s Office SharePoint site current
  • Serve as Iron Mountain POC (order old record cards, supervise old record card indexing project)


JOB QUALIFICATIONS

Necessary Education or Work Experience:

  • Associates degree, Bachelor’s degree preferred.
  • Experience in a higher education office setting desired


Required Knowledge and Skills:

  • Strong technical experience managing data, creating reports, and analyzing data
  • Proven ability to assess and implement new and emerging technologies.
  • Excellent written and verbal communication skills required.
  • Organizational, interpersonal, and problem-solving abilities are a must.
  • Ability to interpret complex policies and operational protocols and make decisions related to individual circumstances.
  • Attention to detail
  • Must be able to work independently and proactively identify necessary steps to resolve a wide variety of issues as they arise
  • High level proficiency in Microsoft Office, which includes: Word, Excel, Outlook, and computer and integrated database concepts
  • Willingness and ability to learn new software
  • Supports the Mission of Edgewood College as a Catholic institution in the Dominican tradition.


Other Qualifications:

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.


To apply: Send a cover letter, resume, and references to:


Edgewood College

Human Resources –RECS

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer

  • Academic Support Specialist

    6 days ago

    Madison, Wisconsin, United States One City Schools, Inc. Full time

    About One City Schools, Inc.Established in 2014, One City Schools, Inc. is a nonprofit school management organization based in Madison, Wisconsin that operates high-quality preschools and public charter 4K - 12 schools in Wisconsin. Our mission is to seed a new model of public education that ensures children and teens are on track to succeed in a college or...

  • Academic Program Specialist

    2 weeks ago

    Madison, Wisconsin, United States U W-MADISON DIV. CONTINUING STUDIES Full time

    Role Summary: The Department of Psychiatry is seeking a professional to serve as the administrative lead between the School of Medicine and Public Health and the Department to coordinate medical student clinical education and training within the Department of Psychiatry. This position will also directly support the Inpatient Psychiatry faculty responsible...

  • Academic Mentorship Specialist

    1 day ago

    Madison, Wisconsin, United States Galin Education Full time

    Job OverviewGalin Education seeks an exceptional Academic Mentorship Specialist to join our team of dedicated professionals. This role requires a strong passion for teaching and mentoring students, particularly those with ADHD, anxiety, or other learning struggles.

  • Pediatric Care Specialist

    5 days ago

    Madison, Wisconsin, United States University of Wisconsin Full time

    Company OverviewThe University of Wisconsin is a renowned institution that values academic excellence and community engagement. Our Department of Pediatrics is dedicated to providing exceptional care to children and families, and we are seeking a highly qualified Pediatric Care Specialist to join our team.Job DescriptionWe are seeking a motivated and...

  • Academic Mentorship Specialist

    7 days ago

    Madison, Wisconsin, United States Galin Education Full time

    Job Summary: Galin Education seeks a dedicated Academic Coach to provide one-on-one support to middle school, high school, and college students in achieving academic success.

  • Academic Pediatric Intensivist

    3 weeks ago

    Madison, Wisconsin, United States U W-MADISON DIV. CONTINUING STUDIES Full time

    Job Summary:We are seeking a highly accomplished Pediatric Critical Care Physician to join our esteemed team at the University of Wisconsin School of Medicine and Public Health. The ideal candidate will have a strong track record of clinical excellence and academic contributions.The Division of Pediatric Critical Care Medicine is a vibrant academic unit...

  • Executive Coordinator for Academic Operations

    5 days ago

    Madison, Wisconsin, United States University of Wisconsin Madison Full time

    **Company Overview**The University of Wisconsin-Madison is a renowned institution dedicated to fostering academic excellence and innovation. Our School of Education is a unique entity that brings together diverse departments, research units, and support services to create a vibrant learning environment. Salary and BenefitsWe offer an attractive compensation...

  • Dermatology Professor or Specialist

    5 days ago

    Madison, Wisconsin, United States University of Wisconsin-Madison Full time

    At the University of Wisconsin-Madison, we seek a distinguished Dermatology expert to join our esteemed faculty. This is an exciting opportunity for a motivated professional looking to share their knowledge and contribute to the academic growth of aspiring medical professionals.

  • Clinical Hematologist and Transplant Specialist

    7 days ago

    Madison, Wisconsin, United States University of Wisconsin Full time

    About the OpportunityAre you a highly skilled Clinical Hematologist and Transplant Specialist looking for a challenging role in a prestigious academic setting? We have an exciting opportunity at the University of Wisconsin-Madison, seeking a talented individual to join our team as a Clinical Hematologist and Transplant Specialist.About UsThe Division of...

  • Drama Instructor Opportunities for Academic Excellence

    6 days ago

    Madison, Wisconsin, United States Madison Area Technical College Full time

    Madison Area Technical College: A Hub for Performing Arts EducationApart from the competitive salary, which is estimated to be around $40,000 - $60,000 per year based on industry standards and location, Madison Area Technical College offers a unique opportunity for instructors to shape the future of performing arts.About the Position:This part-time...

  • Academic Mentor for American History and Western Civilization

    6 days ago

    Madison, United States CRIMSON CORPORATION Full time

    Nossi College of Art and Design, a leading commercial art school in Nashville, is seeking highly qualified adjunct faculty members to join its General Education department. As an Academic Mentor, you will be responsible for teaching students about American History and Western Civilization.About the PositionThis is a campus-based position in Nashville, TN....

  • Academic Leader in Clean Energy Research

    6 days ago

    Madison, Wisconsin, United States University of Wisconsin Madison Full time

    About the University of Wisconsin-MadisonThe University of Wisconsin-Madison is a world-renowned institution with a rich tradition of excellence in education, research, and community engagement. Our campus is home to over 45,000 students, 2,500 faculty members, and 22,000 staff members.We are committed to fostering a diverse and inclusive environment that...

  • Critical Care Nurse Practitioner

    7 days ago

    Madison, Wisconsin, United States HexaQuEST Global - Healthcare Full time

    Job SummaryWe are seeking a highly skilled Critical Care Nurse Practitioner to join our team at the University Hospital in Madison, WI. This is an excellent opportunity for a seasoned nurse practitioner to work in a state-of-the-art academic trauma center and make a meaningful impact on patient care.About the JobThis position requires a critical care nurse...

  • Medical Imaging Specialist for UW Health University Hospital

    6 days ago

    Madison, Wisconsin, United States UW Health University Hospital Full time

    Job Title:Medical Imaging SpecialistAbout the Role:We are seeking a skilled Medical Imaging Specialist to join our team at UW Health University Hospital. As a key member of our radiology department, you will be responsible for operating imaging equipment and producing high-quality diagnostic images.Key Responsibilities:Operate various medical imaging...

  • Patent Litigation Specialist

    1 week ago

    Madison, Wisconsin, United States Vanguard-IP Full time

    As a Patent Litigation Specialist at Vanguard-IP, you will play a key role in supporting clients in IP/Patent matters nationwide. This exciting opportunity is perfect for individuals with experience working on Hatch Waxman litigation matters.We are seeking an ideal candidate with an advanced degree in Chemistry, Biology or other relevant technology. Your...

  • WI - RN - IMC Surgical Trauma, Progressive Care Unit Specialist

    6 days ago

    Madison, Wisconsin, United States HexaQuEST Health, Inc. Full time

    Job Overview">We are seeking a skilled Registered Nurse to join our team at the University Hospital in Madison, Wisconsin. As a WI - RN - IMC Surgical Trauma, Progressive Care Unit Specialist, you will be working in a 26-bed unit that provides comprehensive multidisciplinary care to patients who have sustained multi-system trauma as well as high acuity...

  • Rural Family Medicine with Academic Health System

    1 month ago

    Madison, United States University of Wisconsin Dept of Family Medicine Full time

     The University of Wisconsin Department of Family Medicine and Community Health (DFMCH) and UW Health Beaver Dam Clinic are seeking a Family Medicine physician to join their team. This position offers the full spectrum of family medicine, with OB being optional. Youll have the opportunity to work in a small-town clinic setting while being part of a large,...

  • Pediatric Operating Room Nurse

    4 days ago

    Madison, Wisconsin, United States HexaQuEST Global - Healthcare Full time

    We are seeking an experienced Pediatric Operating Room Nurse to join our team at HexaQuEST Global - Healthcare. This is a rewarding opportunity for a skilled professional to work in a fast-paced, dynamic environment and make a meaningful contribution to the care of patients.Job Overview:As a Pediatric Operating Room Nurse, you will be responsible for...

  • Orthopedic Nurse Specialist

    7 days ago

    Madison, Wisconsin, United States HexaQuEST Health, Inc. Full time

    Job SummaryWe are seeking a highly skilled Orthopedic Nurse Specialist to join our dynamic interdisciplinary team at Wisconsin's #1 Hospital. This is an excellent opportunity for a dedicated and compassionate Registered Nurse to provide exceptional patient care while working in a fast-paced, academic Level 1 - Trauma center environment.Job DescriptionAs an...

  • Behavioral Specialist for K-12 School Settings

    7 days ago

    Madison Heights, Michigan, United States Soliant Full time

    Job Title: Behavioral Specialist for K-12 School SettingsAbout the Position:Soliant Education is a leading provider of staffing solutions to school districts across the nation. Our team connects schools with qualified professionals who are passionate about helping students thrive in academic and social-emotional settings. As a behavioral specialist, you will...