Front Desk Coordinator
1 month ago
Pay: $25.50/hr
Duration: 8 month contract
Location: San Jose, CA
Responsibilities
- Greeting visitors and ensuring they properly sign and are greeted by their host
- The primary point of contact for office-based employees for any office-related questions
- Handling queries and complaints via phone, email and general correspondence
- Managing meeting room availability
- Liaising with EA's to accommodate needs where it pertains to executive meetings, customers or team training.
- Answering email inquiries while prioritizing those with immediate response and/high importance.
- Receiving, sorting, distributing and dispatching daily mail
- Coordination of domestic and international mail and shipments
- Handling transcription, printing, photocopying and faxing
- Supporting the Workplace Operations team with running internal and external events
- Managing office inventory such as stationery, equipment and furniture
- Overseeing office services like cleaners and maintenance service providers
- Assist in the onboarding process for new hires as needed
- Maintaining safety and hygiene standards of the reception area
- Working with Safety & Security and other partner departments Access control support as needed
Education and Experience
- Excellent verbal communication
- Good telephone and in person communication etiquette
- Organized and resourceful
- Customer-focused
- Active listener
- Adept at prioritizing, scheduling and multitasking
- Ability to handle office equipment (e.g., the telephone system, printer and the fax machine)
- Fast and eager learner familiarity with spreadsheets, documents, and presentations- experience with GSuite is a plus familiarity with Slack is a plus
- High school diploma or A levels
- Associate or bachelor's degree in relevant field
- Prior experience with Microsoft Office and typing
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