Administrative Assistant

2 weeks ago

Denver, United States GIRRAPHIC Full time

About Girraphic


Girraphic is an agile and ever growing broadcast design agency, founded in Sydney and with eight offices globally. At Girraphic we are firm believers in the power of an idea and providing technical innovation and expertise to help create, explore & bring ideas to life. Specializing in VizRT products and workflows, we have over 30 years of industry experience in the conception, production and successful delivery of full turnkey and bespoke on-air graphics solutions across all media platforms.


The Role:


We're seeking an experienced, proactive and responsible individual who is ready to contribute to diverse daily operations in a friendly and hardworking office. You will be responsible for the set-up, flow, and support of both the physical and digital office space, bookkeeping, and administrative support for a fast-growing broadcast design company. At times you will have a hand in researching software and platforms to improve workflows, vendor management and employee benefits.


You will have the ability to maintain a high level of confidentiality, whilst being a warm and personable support to the wider Girraphic team, championing company culture at all times. Your attention to detail and note taking is second-to-none, whilst having the ability to work in a dynamic, deadline driven environment.


The Administrative Assistant is a Part Time role (24 hours per week, flexibility on days and as needs arise) based onsite in our Denver office. The salary range for this position is $20 per hour.



What you will do:

  • Travel and Lodging Arrangements: Booking travel for individuals on events, must have a strong understanding of airlines and hotels. Organize receipts from travel into designated folders for proper invoicing
  • Maintenance of physical office space: inventory of kitchen, office supplies, and maintaining a clean and safe working environment. Managing office supplies and purchasing - anticipating needs for the office, what supplies are needed on projects
  • Assist in employee reviews: Scheduling reviews during review week, Providing and preparing the proper documentation.
  • Recruitment administration: Assisting with scheduling and interviewing of candidates. Gathering resumes. Assisting with updating BambooHR, our Human Resources and Employee Needs hub. Gathering missing information, properly putting documents where they need.
  • Credit Card Management and Reconciliation: Gathering receipts, reconciling. Understanding Xero, and Chart of Accounts.
  • Management Support: Oversight and implementation of Everlance. Assist CEO with errands and needs. Assist management team with tasks that may arise. Take detailed notes in all meetings. Provide exceptional hospitality to employees, clients, vendors, and visitors


Who you are:

  • At least 2 years of office management in an office of at least 5 people
  • Experience as an EA, and with travel booking highly preferred
  • Experience with Expense Reconciliation preferred
  • Google Suite experience a plus
  • High attention to detail and accuracy
  • Excellent verbal and written communication skills
  • Advanced organisational skills
  • A motivated individual, and a self-starter
  • Flexible attitude & the ability to work unsupervised
  • Experience working in a fast-paced collaborative environment
  • Must be able to work in person in the DTC office


Experience with:

  • G-Suite
  • Microsoft Office Suite
  • Adobe Creative Suite
  • Xero
  • BambooHR


How To Apply:

  • Please ensure you attach a one page cover letter that highlights “Who you are” to support our outline of “What you will do” with your application


Girraphic strives to hire great individuals. Posting a job description is merely our attempt to outline a role that we are looking to fill. However, we understand that an employee and their unique set of skills can't be defined by a couple of sentences in a job posting. We like to hire based on a combination of professional skills, personality traits, problem solving capability, and work ethic. We encourage candidates to be forthright about their strengths and weaknesses so that we can attempt to find a role and set of responsibilities that is right for the individual.

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