Senior Administrative Coordinator

4 weeks ago

Pittsburgh, United States Carnegie Mellon University Full time

The Tepper School of Business lives at the heart of Carnegie Mellon University, guided by a mission to transform the world, pioneering and innovating at the intersection of business, technology, and analytics. The Tepper School offers a future-focused business school experience, tailored for the complexity of today’s marketplace. Where others see challenges, we see opportunity. Always looking ahead, we are consistently moving the world forward with innovative ideas, creative solutions, and new approaches.

The Tepper School of Business is searching for a Senior Administrative Coordinator. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing essential support and advanced administrative support for the team.

Facilitate the business aspects of the advancement team by supporting tasks such as - logistics support (calendaring, room reservations); supply ordering; catering arrangements/restaurant reservations; budget management and expense reports; organizing/making travel arrangements; researching event spaces; nametags; mail responsibility, etc.

Support the chief advancement officer

Provide assistance for a portfolio of projects/programs (existing or new, as assigned) that support alumni, future-alumni and special guest engagement including but not limited to: Classroom speakers; Club speakers; Board volunteer meetings;

Provide assistance with data collection, data entry and other analytics requests to support Advancement team projects.

Facilitate project support in digital forms (e.g., spreadsheets, collaboration tools, web calendars, and provide program logistics assistance for programs that engage alumni, future alumni and special guests including but not limited to: Corporate visits; WL Mellon Speaker Series; Special philanthropy days (i.e., Giving CMU Day, Thank a Donor Day); Reunion Weekend

Manage 1-2 work study students who will provide support such as front desk coverage, data entry, research, charts, etc.

Maintain the agenda for staff meeting through collecting topics each week and sharing out the agenda prior to the meeting.

Other administrative or project management duties, responsibilities and meeting participation as assigned in support of the Advancement Team

Strong attention to detail

Self-starter with sense of intuitiveness

Strong customer service skills and positive attitude

High degree of professionalism and discretion

Flexibility, excellence, and passion are vital qualities within Tepper School of Business. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications: 

High School Diploma/GED required

3-5 years of administrative support experience required someone

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

Successful Background Check

Additional Information:

Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.

Typical Work Schedule: Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are have the opportunity to experience the full spectrum of advantages from to an enticing offering a generous employer contribution. You can also unlock your potential with and take well-deserved breaks with ample and observed . Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our to help navigate childcare needs, , and so much more

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