Executive Assistant- SYGMA

3 weeks ago


Dublin, United States Sysco Full time

Company:

US3084 The SYGMA Network, Inc.

Sales Territory:

None

Zip Code:

43017

Travel Percentage:

0

Compensation Range:

$24.38 - $36.63

The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.

BENEFITS INFORMATION:

For information on Sysco’s Benefits, please visit

Responsibilities:

Efficiently plan and coordinate meetings, conference calls, and conference room scheduling, ensuring optimal use of time and resources. Provide administrative assistance for 3-4 corporate executives as required, supporting them in their day-to-day activities to enhance productivity. Prepare agendas and presentations for weekly, monthly, and quarterly meetings, facilitating effective communication and decision-making. Draft and manage correspondence such as memos and letters, maintaining professionalism and accuracy in communication. Arrange travel logistics for executives, including flights, accommodations, and transportation. Manage incoming calls ensuring prompt, friendly, and professional handling. Coordinate meeting set-up and arrange catering. Efficiently support office and desk seating charts, including leading the coordination of reserving space for visitors or colleagues without a dedicated / assigned seat. Welcome and greet visitors, notify relevant individuals or departments of their arrival, and direct callers to the appropriate location, creating a positive experience. Partner with office leadership on office events & activities to assist with driving a positive work culture. Oversee daily distribution of incoming and outgoing mail and express packages. Perform miscellaneous office duties, including maintaining phone lists and other various contact lists, assisting with office maintenance issues, stocking supplies and snack stations, and organization of storage spaces, multi-purpose areas, and conference rooms.

Education & Experience:

High school diploma required; college degree preferred. 3-5 years office experience preferred in an office setting supporting executive leaders. Experience as a receptionist answering phones, greeting visitors, and performing miscellaneous office services tasks required. Advanced skills in MS Office (PowerPoint, Excel, Word, Outlook). Meeting Planner or Hospitality experience is helpful.

Skills and Abilities:

Strong interpersonal skills. Ability to maintain confidentiality. Demonstrated ability to take initiative. Detail orientated. Active listener. Strong communication skills. Strong organizational and time management skills. Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors. Ability to prioritize and to multitask. Effective problem solver.

Physical Demands:

Requires sitting, walking, light lifting, conference room set-up.

Working Conditions:

Corporate office environment, receptionist front desk area, cubicle workspace. Occasional work outside of normal business hours required.

License or Certification:

None


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