Executive Assistant

3 weeks ago


Dublin, United States The SYGMA Network Full time

Responsibilities:

  • Efficiently plan and coordinate meetings, conference calls, and conference room scheduling, ensuring optimal use of time and resources.
  • Provide administrative assistance for 3-4 corporate executives as required, supporting them in their day-to-day activities to enhance productivity.
  • Prepare agendas and presentations for weekly, monthly, and quarterly meetings, facilitating effective communication and decision-making.
  • Draft and manage correspondence such as memos and letters, maintaining professionalism and accuracy in communication.
  • Arrange travel logistics for executives, including flights, accommodations, and transportation.
  • Manage incoming calls ensuring prompt, friendly, and professional handling.
  • Coordinate meeting set-up and arrange catering.
  • Efficiently support office and desk seating charts, including leading the coordination of reserving space for visitors or colleagues without a dedicated / assigned seat.
  • Welcome and greet visitors, notify relevant individuals or departments of their arrival, and direct callers to the appropriate location, creating a positive experience.
  • Partner with office leadership on office events & activities to assist with driving a positive work culture.
  • Oversee daily distribution of incoming and outgoing mail and express packages.
  • Perform miscellaneous office duties, including maintaining phone lists and other various contact lists, assisting with office maintenance issues, stocking supplies and snack stations, and organization of storage spaces, multi-purpose areas, and conference rooms.


Education & Experience:

  • High school diploma required; college degree preferred.
  • 3-5 years office experience preferred in an office setting supporting executive leaders.
  • Experience as a receptionist answering phones, greeting visitors, and performing miscellaneous office services tasks required.
  • Advanced skills in MS Office (PowerPoint, Excel, Word, Outlook).
  • Meeting Planner or Hospitality experience is helpful.


Skills and Abilities:

  • Strong interpersonal skills.
  • Ability to maintain confidentiality.
  • Demonstrated ability to take initiative.
  • Detail orientated.
  • Active listener.
  • Strong communication skills.
  • Strong organizational and time management skills.
  • Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors.
  • Ability to prioritize and to multitask.
  • Effective problem solver.


Physical Demands:

  • Requires sitting, walking, light lifting, conference room set-up.


Working Conditions:

  • Corporate office environment, receptionist front desk area, cubicle workspace.
  • Occasional work outside of normal business hours required.


License or Certification:

  • None


  • Executive Assistant

    4 weeks ago


    Dublin, United States The Sygma Network, Inc. Full time

    Efficiently plan and coordinate meetings, conference calls, and conference room scheduling, ensuring optimal use of time and resources. Provide administrative assistance for 3-4 corporate executives as required, supporting them in their day-to-day ac Executive Assistant, Executive, Assistant, Business Services, Skills

  • Executive Assistant

    4 weeks ago


    Dublin, United States Sysco Corporation Full time

    Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our Executive Assistant, Executive, Assistant, Manufacturing, Business Services


  • Dublin, United States Cardinal Health Full time

    What Administration contributes to Cardinal Health Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Serves as administrative liaison with others within and outside the company. Job Summary The Executive Administrative Assistant is responsible for...

  • Executive Assistant

    4 weeks ago


    Dublin, United States Ross Full time

    Provides general administrative support to the Group Senior VP of Human Resources. Ensure all day-to-day activities are resolved by maintaining ongoing communication, organizing all routine departmental activities and handling special projects as nee Executive Assistant, Executive, VP, Assistant, Client Support, Field Representative, Retail, Business...

  • Executive Assistant

    20 hours ago


    Dublin, United States Ross Full time

    GENERAL PURPOSE: Provides general administrative support to the Group Senior VP of Human Resources. Ensure all day-to-day activities are resolved by maintaining ongoing communication, organizing all routine departmental activities and handling special projects as needed. The base pay range for this role is $30.43 - $45.50. The base pay range is dependent on...


  • Dublin, United States Sysco Full time

    Company: US3084 The SYGMA Network, Inc. Sales Territory: None Zip Code: 43017 Travel Percentage: 0 Compensation Range: $24.38 - $36.63 The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors. ...


  • Dublin, United States Fifth Third Full time

    Make banking a Fifth Third better We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Accountable for overall production, coaching, training, and developing a team of licensed retail bankers. May handle large book of clients with more complex financial...

  • Assistant Manager

    1 week ago


    Dublin, United States Corporate Management Group Full time

    The Assistant Manager is responsible for keeping our restaurant exceptionally clean and well-run. He or she will assist the General Manager in the day-to-day fast food restaurant operations and in managing the staff. These duties will include executing company policies, procedures, and programs.The Assistant Manager must have experience in business...


  • Dublin, United States Invictus Marketing Solutions Full time

    Invictus Marketing Solutions is a locally based and community-centric organization dedicated to creating exceptional event experiences for clients and customers, alike. Since opening our doors in the Bay area, we have been able to expand our client's brand footprint and bring awareness to our client's missions. In order to continue providing exemplary...

  • Marketing Assistant

    13 hours ago


    Dublin, United States Response Marketing Full time

    Our firm is actively seeking a motivated Entry Level Marketing Assistant to work on groundbreaking campaigns with an advertising and marketing firm in the local region. This innovative firm was founded by dedicated people looking to push the envelope by using cost-effective marketing campaigns and advertising strategies. Their goal is to provide the same...


  • Dublin, United States Response Marketing Full time

    Our firm is actively seeking a motivated Entry Level Marketing Assistant to work on groundbreaking campaigns with an advertising and marketing firm in the local region. This innovative firm was founded by dedicated people looking to push the envelope by using cost-effective marketing campaigns and advertising strategies. Their goal is to provide the same...

  • Industrial Engineer

    11 hours ago


    Dublin, United States Schurman Executive Recruiting Full time

    Our client is seeking a Distribution Center Industrial Engineer to lead process improvement projects within the four walls of the facility. They need an engineer who is adept at communication, capable of standards, but can also add a CI/PI presence to the network! The hired candidate will be responsible for, but not be limited to:Improvement – Having a...


  • Dublin, United States Schurman Executive Recruiting Full time

    Our client is seeking a Distribution Center Industrial Engineer to lead process improvement projects within the four walls of the facility. They need an engineer who is adept at communication, capable of standards, but can also add a CI/PI presence to the network! The hired candidate will be responsible for, but not be limited to: Improvement Having a...

  • Account Executive

    2 days ago


    Dublin, United States Shamrock Gift Wrap & Accessories Full time

    Description Position at Shamrock At Flex Technology Group, and our family of companies, we put people first. Join us and you'll find that the focus is all about you. You're recognized and treated as an individual. Your development is unique to you - tailored to your own wishes and needs - and will continue throughout your career with us. The only constant...


  • Dublin, United States Columbus Hospitality Full time

    Do you love creating delicious meals? Are you looking to expand your culinary skills? At Jerome Village we have a passion for people and the hospitality industry. We are currently seeking an experienced Assistant Kitchen Manager to support the team and the Operations Manager in the day to day operations. Benefits include: * Opportunities for advancement *...


  • Dublin, United States Jerome Village Bar & Grill Full time

    Job DescriptionJob DescriptionDo you love creating delicious meals? Are you looking to expand your culinary skills?At Jerome Village we have a passion for people and the hospitality industry. We are currently seeking an experienced Assistant Kitchen Manager to support the team and the Operations Manager in the day to day operations.Benefits...


  • Dublin, United States Crocs Full time

    Overview As an Operations Assistant Manager, you will play a crucial role in providing outstanding service to our consumers on a daily basis. Your responsibilities will include overseeing opening and closing procedures, educating team members about products and promotions, and driving sales targets to achieve company goals. This position offers...


  • Dublin, United States Boston Orthotics & Prosthetics Full time

    Job DescriptionJob DescriptionOrthoPediatrics Specialty Brace: As a leader in specialized pediatric orthotics, we take great pride in having the industry's top clinicians, technicians, and administrative staff, led by an executive team dedicated to advancing the orthotics and prosthetics profession. We have recently joined forces with OrthoPediatrics as...

  • DevOps Engineer

    1 month ago


    Dublin, United States PAV IT GLOBAL INC Full time

    Responsible for the production and ongoing maintenance of a website platform. Manage cloud infrastructure and system administration and work with teams to identify and repair issues on an as-needed basis so strong communication skills are important in this position. May work with junior and senior engineers project managers and executives as well as...

  • DevOps Engineer

    1 month ago


    Dublin, Ohio, United States PAV IT GLOBAL INC Full time

    Responsible for the production and ongoing maintenance of a website platform. Manage cloud infrastructure and system administration and work with teams to identify and repair issues on an as-needed basis so strong communication skills are important in this position. May work with junior and senior engineers project managers and executives as well as...