Executive Assistant, Life Sciences

Found in: Talent US C2 - 2 weeks ago

New York, United States Empire State Development, NYS Full time

Minimum Qualifications Education Level Required: bachelor’s degree.

Equivalent Experience: Three to five years of administrative experience supporting executive management.

Skills Required:
·Strong written and oral communication skills.
·Must be able to identify, anticipate and prepare for the SVP and senior staff needs.
·Ability to manage work proactively, efficiently and effectively, and with tenacity.
·Must be detail oriented and highly organized with strong follow-up skills.
·Must be able to take initiative, work well collaboratively and independently with excellent time-management skills.
·Must be able to quickly adapt to changes.
·Must be unafraid of challenges.
·Highly proficient with Outlook, Excel, PowerPoint and Word, as well as with PeopleSoft, CRM tools, and any other software programs that may be utilized.
·Must have great interpersonal skills.

Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*Position expected to work onsite and hybrid consistent with New York State.

BASIC FUNCTION:
To provide administrative and operational support to the SVP and department staff to facilitate efficient and effective operation of the department. The dynamic nature of this role requires the ideal candidate to take initiative and be proactive, must be able to multitask, thrive in a fast-paced environment while exhibiting sound judgement with the ability to prioritize and make decisions, have exemplary time management skills with the ability to identify and anticipate the needs primarily of the SVP, as well as other staff The Executive Assistant must have a polite and professional demeanor at all times, as s/he will need to interact with a broad range of individuals including executive members of ESD, members of the Board of Directors, and other senior leaders within the broader life sciences industry.

WORK PERFORMED:
·Work directly with the SVP to support all aspects of her daily work routine, including:

oKeeping the SVP advised of time-sensitive and priority issues and ensuring appropriate follow-ups
oMaintaining the SVP’s calendar and exercising discretion in committing time and evaluating needs
oEnsuring the SVP and all meeting participants are provided with all materials needed for meetings, calls, etc.

·Schedule and handle all meetings for senior staff, assist in the preparation and distribution of meeting agendas and materials, attend to logistics of meetings, and ensure all necessary materials are available prior to meeting.
·Prepare staff meeting agendas, attend meetings; prepare drafts of minutes and summaries.
·Handle document preparation by conducting research, drafting reports, and compiling feedback for revisions upon request.
·Handle printing, mail/overnight packages, copying, filing, and email/messages.
·Create, organize, and maintain shared project folders, master contacts list, and send reminders to meet ESD Board and other upcoming major deadlines.
·Manage the Life Science inbox and other project-specific inboxes.
·Manage senior staff travel logistics and activities, including accommodations, transportation, meals, expense reports, payment authorizations, etc.; secure necessary approvals following ESD’s travel policy.
·Organize and plan events, both internal and off-site.
·Organize and maintain external distribution lists.
·Routinely perform a wide variety of support duties.

Some positions may require additional credentials or a background check to verify your identity.

  • Executive Assistant, Life Sciences

    1 week ago

    New York, United States Empire State Full time

    Job DescriptionJob Description*Applicants MUST submit a cover letter with resume to be considered.*Position expected to work onsite and hybrid consistent with New York State.BASIC FUNCTION: To provide administrative and operational support to the SVP and department staff to facilitate efficient and effective operation of the department. The dynamic nature of...

  • Pharma & Life Sciences

    Found in: Jooble US O C2 - 2 weeks ago

    New York, NY, United States Celonis Full time

    As an Industry Principal, you are comfortable to engage with C-level executives and are representing Celonis and its unique value proposition in the context of our customers’ Life Sciences & Pharmaceuticals industry environment. You will blend deep process and industry expertise with a proven consulting skill set with strong analytical skills at the...

  • Market Leader-Life Sciences

    3 days ago

    New York, United States Synergy Interactive Full time

    Job Description: You will be part of the market team and play a key role in delivering and growing the business to the mission. The strategic focus of the business is to enable our clients to their goals and imperatives in enabling patient care with science, technology and operations with cost, experience and outcomes based leadership. . You will be part of...

  • Market Leader-Life Sciences

    Found in: Appcast Linkedin GBL C2 - 1 week ago

    New York, United States Synergy Interactive Full time

    Job Description: You will be part of the market team and play a key role in delivering and growing the business to the mission. The strategic focus of the business is to enable our clients to their goals and imperatives in enabling patient care with science, technology and operations with cost, experience and outcomes based leadership. . You will be part of...

  • Project Manager, Life Sciences

    2 weeks ago

    New York, United States Empire State Full time

    Job DescriptionJob Description*Applicants MUST submit a cover letter with resume to be considered.*Position expected to work onsite and hybrid consistent with New York State.BASIC FUNCTION: The Project Manager is responsible for ensuring that all aspects of new and existing grant and contract administration, including RFPs, application, review, approval,...

  • Digital Cloud Sales Executives

    1 week ago

    New York, United States Pailin Group Psc Full time

    6 positions Location: New Jersey, NJ, US Our consultants are seeking a proven, driven sales professionals with 10 years of IT Sales experience and strong relationships in the Life Sciencesindustry. Additionally, a deep understanding of Information Technology sales and technology and/or professional services sales. Specific client knowledge of the modern...

  • Regional Head of Commercial, Life Sciences

    Found in: beBee jobs US - 1 week ago

    New York, New York, United States AVOMIND Full time

    The Company Our client is a global platform revolutionising market research & knowledge sharing across the business community. They aim to accelerate their clients' decision-making by connecting them to the world's top professionals and industry leaders. As a one-stop shop for primary research, they deliver qualitative and quantitative insights worldwide...

  • EXECUTIVE ASSISTANT

    Found in: Careerbuilder One Red US C2 - 16 hours ago

    New York, NY 10261, USA, United States New York Life Insurance Company Full time

    Location Designation: Hybrid - 3 days per week When you join New York Life, youre joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is c Executive Assistant, Executive, Assistant, Skills, Microsoft, Project Management, Insurance, Business Services

  • Executive Assistant to President

    Found in: beBee S US - 2 weeks ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to President

    2 weeks ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to President

    Found in: Appcast US C2 - 1 week ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to President

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Client Partner

    3 days ago

    New York City, United States Iris Software Inc. Full time

    About IRIS Software Inc. IRIS Software Inc. ( has a proven legacy of over 3 decades in helping our enterprise clients thrive with technology-enabled transformation across Banking, Financial Services, Insurance, Life Sciences, Healthcare, Professional Services, Manufacturing, Transportation, and Logistics sectors. Our services cover core, complex,...

  • Client Partner

    Found in: Jooble US O C2 - 2 days ago

    New York, NY, United States Iris Software Inc. Full time

    About IRIS Software Inc. IRIS Software Inc. ( has a proven legacy of over 3 decades in helping our enterprise clients thrive with technology-enabled transformation across Banking, Financial Services, Insurance, Life Sciences, Healthcare, Professional Services, Manufacturing, Transportation, and Logistics sectors. Our services cover core, complex,...

  • IP/Life Sciences Associate Attorney

    Found in: beBee S US - 4 days ago

    New York, United States Job Juncture Full time

    Position: Intellectual Property (IP)/Life Sciences Associate Attorney The position is open to candidates across the country, and preference for office location can be specified during the application process. IMPORTANT: Sole practitionerswill not work, and candidates.must have an experience in Am Law 200* Compensation and Benefits:Base salary range:...

  • IP/Life Sciences Associate Attorney

    Found in: beBee jobs US - 5 days ago

    New York, New York, United States Job Juncture Full time

    Position:Intellectual Property (IP)/Life Sciences Associate Attorney The position is open to candidates across the country, and preference for office location can be specified during the application process. IMPORTANT: Sole practitionerswill not work, and have an experience in Am Law 200* Compensation and Benefits:Base salary range: $200,000 to $325,000...

  • IP / Life Sciences Associate Attorney

    1 week ago

    New York, United States Stealth Recruiting Services Full time

    Job DescriptionJob DescriptionJob DescriptionPosition: Intellectual Property (IP) / Life Sciences Associate AttorneyThe position is open to candidates across the country, and preference for office location can be specified during the application process.IMPORTANT NOTE: Sole practitioners will not work, and candidates must have big national firm experience...

  • Project Manager- Life Sciences

    2 days ago

    New York, United States PROJECT MANAGEMENT ADVISORS Full time

    **Project Management Advisors, Inc. (PMA)** is a national real estate advisory firm providing consulting services as the owner's representative, including development management, project management, program management and investor representation. Recognized among the commercial real estate industry's top professional services firms, including being named to...

  • Industry Principal- Life Sciences

    Found in: Jooble US O C2 - 2 weeks ago

    New York, NY, United States Celonis Full time

    The Role: As an Industry Principal, you are comfortable to engage with C-level executives and are representing Celonis and its unique value proposition in the context of our customers’ Life Sciences & Pharmaceuticals industry environment. You are our customers’ trusted advisor, aligning our capabilities to their strategic goals and realize significant...

  • Health Economics and Outcomes Research Liaison

    7 days ago

    New York, United States GForce Life Sciences Full time

    The HEOR Consultant/VRWE Scientist serves as the lead for individual projects in support for HTA launch readiness projects for Nephrology products. Under the strategic lead of a Director, Health Outcomes, and working with cross-functional teams, the VRWE Scientist develops elements of a dossier, HE models, and Systematic lit reviews which will be used in...