Proforma Review Specialist
1 week ago
WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.
What You Will Be Doing
The Proforma Review Specialist is responsible for:- Analyzing daily time entry narratives for timekeepers assigned to one or more of the firm’s most complex client projects. Typical projects require the analysis of over 1000 short narrative time entries each month, ensuring consistency and conformity to client requirements prior to finalizing client proformas.
- Revising individual time entry narratives according to firm standards, partner preferences, and client guidelines
- Providing feedback and coaching to all levels of the firm to improve time entry quality
- Collaborating regarding administrative business processes, metrics, training, and reference materials
- Performing data entry in the firm’s financial system of record
About This Role
Client/Matter Proforma Review:
- Communicate with the partner/counsel, billing secretary, and senior billers on a weekly/monthly basis regarding matters in review.
- Coordinate with Legal Project Managers (LPMs) assigned to supported matters to facilitate oversight and review of narrative edits prior to month end.
- Support matter intake for each Proforma Review Services (“PRS”) assignment to include meeting with partners or counsel to set service expectations.
- Stay abreast of client Outside Counsel Guidelines associated with PRS matter assignments and work with the LPM team to prepare and update client specific time entry guidance.
- Support continuous improvement of proforma review techniques and associated time entry best practices (blocks & flags, billing guidance, review technology, rejection analysis) based on available technology and lessons learned.
- Analyze and capture baseline metrics to support performance monitoring of each PRS assignment.
- Create and maintain a database of rejections/problematic narrative language for each assigned client, circulate to other team members.
Firm Time Entry Standards and Education:
- As required, provide support to PRS team efforts to develop and document firm-wide standards and best practices for timekeeper narratives entries. This may involve developing materials, delivering training, and coordinating with secretarial resources and other teams.
Intelligent Billing Guidance (a/k/a Blocks & Flags):
- Assist with continuous improvement of proforma review services and associated solutions – cultivate relationships within Finance, Information Services, Secretarial, and Matter Management Services to promote organizational change and adoption of PRS services.
- Maintain a high level of expertise within 3E billing system and Intapp Time
General:
- Display professionalism, high quality service and a positive "can do" attitude to internal and external stakeholders of the Firm.
- Ensure client satisfaction by effective and timely communications related to PRS assignments.
- Assume additional responsibilities as assigned.
Required Skills
Your Qualifications/What You Will Bring
- Self-starter able to adapt to change. Ability to exercise good judgment in dealing with ambiguous situations
- Client service focused. Demonstrates flexibility and collaboration when working with various individuals and groups. Excellent interpersonal and communication skills
- Strong proficiency with editing and proofreading
- Analytical, problem-solving mindset, keen data insight
- Proactive and responsive. Strong multitasking and project management skills and demonstrated abilities to handle multiple projects at a time and tight deadlines required
- Ability to work independently with minimal supervision, and to be a cooperative and effective contributor to larger teams
Required Experience
Experience:
- 2 or more years’ experience in a related field.
- Strong proficiency with computer applications including Microsoft Office products, Excel, Word, PowerPoint, etc.
Education:
- Bachelor’s degree in English, Communications, Education, Information Systems, , or similar field preferred.
For additional information about our benefits, please click here.
This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.
WilmerHale is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.
#L1-KC1
#L1-Hybrid
Your Qualifications/What You Will Bring
- Self-starter able to adapt to change. Ability to exercise good judgment in dealing with ambiguous situations
- Client service focused. Demonstrates flexibility and collaboration when working with various individuals and groups. Excellent interpersonal and communication skills
- Strong proficiency with editing and proofreading
- Analytical, problem-solving mindset, keen data insight
- Proactive and responsive. Strong multitasking and project management skills and demonstrated abilities to handle multiple projects at a time and tight deadlines required
- Ability to work independently with minimal supervision, and to be a cooperative and effective contributor to larger teams
-
Proforma Review Specialist
4 weeks ago
Miamisburg, Ohio, United States Wilmerhale Full timeJob Title: Proforma Review SpecialistWilmerHale is a leading international law firm with a strong commitment to excellence and innovation. We are seeking a highly skilled Proforma Review Specialist to join our team.Key Responsibilities:Analyze daily time entry narratives for timekeepers assigned to complex client projects, ensuring consistency and conformity...
-
General Application Specialist
1 month ago
Miamisburg, Ohio, United States Shiver Security Full timeJob Description Job Overview Comtronix is seeking a qualified individual to join our team as a General Application Specialist. Responsibilities * Complete the application for consideration of future open positions * Submit profile information to a specific position when available * Contact Human Resources for any questions or concerns Requirements *...
-
Coding Specialist
4 days ago
Miamisburg, Ohio, United States Kettering Health Full timeJob SummaryAs a Coding Specialist at Kettering Health, you will be responsible for reviewing APC assignments resulting from payor audit findings and annual coding quality audits. You will communicate effectively with Documentation Excellence Specialists, Patient Financial Services, and other teams impacted by the APC reassignment.Key ResponsibilitiesReview...
-
Security Specialist
1 month ago
Miamisburg, Ohio, United States Shiver Security Full timeJob OpportunityWe are seeking a highly skilled and motivated individual to join our team as a Security Specialist. As a key member of our team, you will be responsible for ensuring the safety and security of our clients and their properties.Your primary duties will include:Providing exceptional customer service and supportConducting thorough risk assessments...
-
Professional Fee Coding Specialist
1 month ago
Miamisburg, Ohio, United States Kettering Health Full timeJob Title: Pro Fee Coding SpecKettering Health is a not-for-profit healthcare system with a commitment to transforming the healthcare experience. We are seeking a skilled Professional Fee Coding Specialist to join our team.Responsibilities:Ensure coding compliance and knowledge of CMS billing rules and regulations.Serve as a professional fee coding resource...
-
Professional Fee Coding Specialist
3 weeks ago
Miamisburg, Ohio, United States Kettering Health Full timeJob Title: Professional Fee Coding SpecialistKettering Health is a not-for-profit system of 13 medical centers and over 120 outpatient facilities serving southwest Ohio. We are committed to delivering high-quality care for every stage of life.Responsibilities:Ensure coding compliance and EPIC WQ ReconciliationServe as a subject matter expert on coding...
-
Health Information Management Specialist
2 weeks ago
Miamisburg, Ohio, United States Kettering Health Full timeJob SummaryAs a key member of our team, you will be responsible for reviewing and revising APC assignments to ensure accuracy and compliance. This role requires strong communication and collaboration skills to work effectively with various teams, including Documentation Excellence Specialists and Patient Financial Services.ResponsibilitiesReview and revise...
-
Legal Specialist
1 week ago
Miamisburg, Ohio, United States WilmerHale Full timeJob SummaryWe are seeking a highly organized and detail-oriented Legal Specialist - Intake Coordinator to support our new business intake workflow. The successful candidate will be responsible for monitoring intake mechanisms, reviewing engagement terms documentation, and escalating as appropriate.Key ResponsibilitiesMonitor intake mechanisms and entire...
-
Pro Fee Coding Specialist
4 days ago
Miamisburg, Ohio, United States Kettering Health Full timeKettering Health is seeking a skilled Professional Fee Coding Specialist to join our team. As a key member of our coding compliance team, you will be responsible for ensuring accurate and compliant coding practices across our network.The ideal candidate will have a strong understanding of CPT, HCPCS, ICD-10, and CMS NCCI edits, as well as experience with...
-
Regional Technology Specialist
3 weeks ago
Miamisburg, Ohio, United States Cinépolis Luxury Cinemas Full timeJob Title: Regional Technology SpecialistCinépolis Luxury Cinemas is seeking a highly skilled Regional Technology Specialist to join our team. As a key member of our IT department, you will be responsible for supporting and maintaining the technology infrastructure of our theaters, ensuring a seamless and enjoyable experience for our guests.Job SummaryThe...
-
Accounts Payable Specialist
3 days ago
Miamisburg, Ohio, United States Dayton Superior Full timeAccounts Payable Specialist: A Rewarding Career at Dayton SuperiorAre you a detail-oriented professional seeking a new challenge in accounts payable? Look no further than our Accounts Payable Specialist position at Dayton Superior. As an integral member of our team, you will play a crucial role in ensuring timely and accurate payment of invoices.**Job...
-
Sourcing Specialist
1 week ago
Miamisburg, Ohio, United States Kettering Health Full timeJob SummaryWe are seeking a highly skilled Sourcing Specialist to join our team at Kettering Health. As a key member of our Supply Chain Management department, you will be responsible for interacting with suppliers to secure contracts for cost-effective, high-quality supplies and services for assigned categories.Key ResponsibilitiesDevelop and implement...
-
Professional Fee Coding Specialist
2 months ago
Miamisburg, Ohio, United States Kettering Health Full timeAbout the RoleKettering Health is a leading healthcare organization seeking a skilled Professional Fee Coding Specialist to join our team. As a key member of our coding team, you will play a critical role in ensuring accurate and compliant coding practices across our network.Key ResponsibilitiesEnsure coding compliance and accuracy in accordance with CMS...
-
Nuclear Medicine Quality Specialist
4 weeks ago
Miamisburg, Ohio, United States Kettering Health Full timeAbout the RoleKettering Health is seeking a highly skilled Nuclear Medicine Quality Specialist to join our team. As a key member of our nuclear medicine department, you will be responsible for ensuring the highest quality of care for our patients.ResponsibilitiesCollaborate with nuclear medicine leadership, radiation safety, and physicians to ensure...
-
Sales and Marketing Specialist
4 days ago
Miamisburg, Ohio, United States Sinclair Broadcast Group Full timeJob Summary We are seeking a highly skilled Sales and Marketing Specialist to join our team at Sinclair Broadcast Group. As a Sales and Marketing Specialist, you will be responsible for driving growth of assigned accounts, uncovering new opportunities, and nurturing strong relationships with existing clients.Key Responsibilities Deliver weekly revenue...
-
Pro Fee Coding Specialist
1 month ago
Miamisburg, Ohio, United States Kettering Health Full timeJob Title: Pro Fee Coding SpecialistKettering Health is a not-for-profit system of 13 medical centers and over 120 outpatient facilities serving southwest Ohio. We are committed to delivering high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it's by providing care in our facilities, training the next...
-
Accounting Operations Specialist
3 days ago
Miamisburg, Ohio, United States Kettering Health Full timeTransforming Healthcare with ExcellenceKettering Health is a leading not-for-profit healthcare system, comprising 13 medical centers and over 120 outpatient facilities, serving southwest Ohio. Our commitment to delivering high-quality care, tailored to every stage of life, drives our mission to transform the healthcare experience.Job OverviewWe are seeking...
-
Data Center/Facility Maintenance Specialist
7 days ago
Miamisburg, Ohio, United States HBC Facility Management Full timeJob SummaryWe are seeking a highly skilled Data Center/Facility Maintenance Specialist to join our team at HBC Facility Management. As a critical member of our operations team, you will be responsible for ensuring the smooth operation of our facilities, including data centers and other critical infrastructure.Key Responsibilities:Perform daily tests, checks,...
-
Pre-Certification Specialist
2 weeks ago
Miamisburg, Ohio, United States Kettering Health Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Pre-Certification Specialist to join our team at Kettering Health. As a key member of our Pre-Access department, you will play a critical role in facilitating the patient intake process by obtaining and validating precertifications for scheduled outpatient services, sleep studies, radiation...
-
Legal - Intake Specialist
4 months ago
Miamisburg, United States Wilmerhale Full timeJob Description WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services;...