Admin Associate II

Description

Work where every moment matters. 

Every day, over 38,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. 

The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.
With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system. 

Position Summary:

Provides a full range of varied, multi-skilled secretarial, clerical, and administrative support under general direction that requires creativity, and independent, discretionary judgement, and confidentiality to ensure that the needs of the internal and external customer are met.  Assists with the cancer conference coordinators by assisting with preparation for and attending cancer conferences. Reports to assigned supervisor. 

Position Responsibilities:

Key Areas of Accountability / Responsibility

Provide efficient, accurate, and timely administrative support to work of the cancer conferences and cancer institute projects.   Responsibilities may include: the preparation of varied reports, correspondence, tables, and brochures requiring judgment on the content and format.  The Administrative Associate may compose routine correspondence, perform varied data entry into established spreadsheets and databases, may modify spreadsheets and databases based upon existing formats with approval.  Ensures the validity and of data and outputs and reconciles differences.  Uses the information to produce reports. Completes and maintains standard records/forms/logs according to detailed procedures as required by the function of the work area. Maintains appointment calendar and schedules appointments.

Prepares for cancer conferences and attends conferences as needed. Assists with data entry and data reporting in RedCap and assists to build data reports as needed for various reporting needs.

Responds to questions and requests for information and resolves problems by gathering information and using thorough knowledge and understanding of own work area and others.  Handle inquiries directly or forward to appropriate person.  Initiate communications regarding assigned responsibilities and other routine matters.  Knows when to refer to a higher authority.

Complete assigned portion of the area's processes or projects to contribute to its effective operation.  Generally responsible for a portion(s) of larger process(es) or project(s).  May perform or coordinate routine processes and determine the most appropriate methods and procedures.  Specific tasks are usually similar to the tasks included in the Clerical, Administrative, and Communications accountabilities.

Works effectively as a team member and works closely with providers accordingly.

Assumes responsibility for self-improvement by collaborating with the superior to identify growth opportunities and resources.

Qualifications

Qualifications:

·        High School diploma required

·        Additional education preferred

·        One to two years previous secretarial experience

·        Basic keyboard skills with proficiency in use of personal computer

·        Good communications skills. 

We take great care of careers. 

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.