Accounting Administrator

3 months ago

Montgomery, United States Vaco Full time

Duties and Responsibilities 

  • Responsible for general office management, including greeting visitors, ordering office supplies, answering phones, filing, and managing mail. 

  • Enter all accounts payable invoices, receipts, and expense reports and reconcile vendor statements. 

  • Generate & distribute invoicing for customers assigned to a branch location. 

  • Prepare the branch for month-end as directed by the Branch Manager and Vice President of Accounting & Administration. 

  • Create subcontractor agreements and guide subcontractors through the sign-up process. 

  • Act as a liaison between corporate and branch employees on payroll and benefits issues.  

  • Provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork. 

  • Assist corporate staff and branch managers in implementing new policies and processes. 

  • Perform various administrative support functions for branch and corporate teams as directed by the Branch Manager and Regional Administrator. 

 

Qualifications 

  • A degree in accounting or business-related field or a minimum of 3 years of related experience. 

  • Strong computer skills and fluency in Microsoft Office. 

  • Excellent written and verbal communication skills. 

  • Must be detail-oriented, organized, and prioritized in a fast-paced environment. 

 

Duties and Responsibilities 

  • Responsible for general office management, including greeting visitors, ordering office supplies, answering phones, filing, and managing mail. 

  • Enter all accounts payable invoices, receipts, and expense reports and reconcile vendor statements. 

  • Generate & distribute invoicing for customers assigned to a branch location. 

  • Prepare the branch for month-end as directed by the Branch Manager and Vice President of Accounting & Administration. 

  • Create subcontractor agreements and guide subcontractors through the sign-up process. 

  • Act as a liaison between corporate and branch employees on payroll and benefits issues.  

  • Provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork. 

  • Assist corporate staff and branch managers in implementing new policies and processes. 

  • Perform various administrative support functions for branch and corporate teams as directed by the Branch Manager and Regional Administrator. 

 

Qualifications 

  • A degree in accounting or business-related field or a minimum of 3 years of related experience. 

  • Strong computer skills and fluency in Microsoft Office. 

  • Excellent written and verbal communication skills. 

  • Must be detail-oriented, organized, and prioritized in a fast-paced environment. 

 

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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