Manager, Executive Administration

4 weeks ago

Modesto, United States The Save Mart Companies Full time

ABOUT US

The Save Mart Companies is one of the largest food retailers in California and Nevada. It is home to several well-known brands in food retailing. You might have seen our stores that include Save Mart, Lucky, Lucky California, and Food Maxx. We also have 3 distribution centers and our SMART Transportation trucking firm to transport dry groceries, frozen foods, ice, and novelties to all The Save Mart Companies stores. We are a California grown business, headquartered in the heart of one of the greatest agricultural areas of our nation – Stanislaus County.

The Modesto community is vibrant with great traditions, educational opportunities, and multi-cultural lifestyles. Aside from mild weather year-round, Modesto allows for easy access to many major tourist attractions in California. To the west lies the San Francisco Bay Area (90-miles) and the Santa Cruz Beach (115-miles). To the east is the famed Gold Country “Mother Lode” (50-miles) and a little farther you can find the majestic Sierra Nevada Mountain range, Lake Tahoe (180-miles) and Yosemite National Park (110-miles).

Some of our competitive benefits include  exceptionally generous benefits package  (Health, Dental, Vision, Life, 401K), Lifelong Learning Educational opportunities, Employee Association (discounted and free tuition options, contests, and support services).

We are currently recruiting for the position of: 

Manager, Executive Administration - Modesto, CA

Summary:

The Manager, Executive Administration position provides executive-level support to Save Mart Supermarket’s executive leadership team. The position serves as the day-to-day administrative management supporting the needs of the executive leadership on a wide variety of business activities that are diverse and varied. This position oversees the day-to-day operations, ensures efficient workflow, manages administrative staff, and implements policies and procedures to optimize administrative processes.

The position requires a high level of professionalism, service orientation, attention to detail and skilled in anticipating and executing the activities required to support a changing environment. The position performs assignments that are confidential, time-sensitive and complex in nature, where good judgment, initiative, diplomacy and discretion are required in all activities.

Responsibilities:

Chairman Administrative Support:

Perform meeting and travel support functions, such as preparing correspondence, managing logistics for internal and external meetings, booking travel, and related activities Coordinate and prepare materials for meetings attended by the Chairman, including agendas, presentations, and minutes Coordinate with internal and external stakeholders to ensure efficient use of the Chairman's time Act as the primary point of contact for the Chairman, screening and prioritizing emails, phone calls, and other correspondence Follow up on action items and ensure timely completion of tasks resulting from meetings Maintain organized electronic and physical filing systems for the Chairman's documents, records, and contacts

Executive Assistant Team Management:

Supervise executive administrative staff, including hiring, training, and performance management Collaborate with senior executives, other executive assistants, and a variety of other employees, on various matters with confidentiality, accuracy, helpfulness, speed, and efficiency Proactively anticipate needs of executives, manage and prioritize demanding schedules with little direction from executives

Office Management:

Develop and implement administrative policies, procedures, and systems to improve efficiency and effectiveness. Manage the tracking of expense workflows and ensure that expense reports are prepared and submitted on a timely basis Manage executive account payables and receivable Oversee requests to facilities management for executive suite Assist in managing communications and updates across departments and teams Order supplies for common areas (printers, faxes) and other department supply needs Organize meetings, conferences, and events, including scheduling, logistics, and communication

Special Projects:

Assist the Executive Leadership team with special projects, initiatives, and events as assigned Collaborate with other team members to support organizational goals and priorities Evaluate and recommend technology solutions to streamline administrative processes Performs other duties as assigned  

Hiring pay range: -

Knowledge, Skills and Abilities:

Proven experience in administrative management or a similar role
Knowledge of calendar management skills, including coordination of complex executive meetings and experience in organizing and booking travel
Ability to exercise good judgment with respect to decision making without significant direction
Ability to work both autonomously and collaborate effectively, interfacing with and supporting all executive leaders, working with their executive teams as well as external entities
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
Strong knowledge of administrative and clerical procedures such as managing files and records, designing forms
Ability to work with highly sensitive material in a confidential manner
Good analytical, planning, organizational, time management, interpersonal communication, mathematical and project coordination skills.
Ability to effectively communicate and collaborate with a diverse range of people and job functions
Ability to organize and maintain the business environment
Ability to treat highly confidential information with care & discretion
Ability to remain energetic and positive in a fast-paced environment
Excellent organizational, multi-tasking and project management experience
Ability to handle and successfully execute multiple time-sensitive projects and juggle competing priorities
Strong social skills and a level of professionalism that compliments a can-do attitude and be willing to work where needed from small tasks to larger business needs
Entrepreneurial spirit and desire to learn about Save Mart Supermarket’s business strategies
Ability to quickly learn new tools and technologies; interest and experience in using technology and the Internet to improve work efficiency
Strong knowledge of MS Office, including Word, Excel and PowerPoint

Experience:  5 years directly related experience, 2 years management, supervisory, and/or leadership experience

Education:  4 year/Bachelors Degree and/or equivalent experience/training

Other:  Occasional travel

Work Environment:  Office

Reference: req36394

Follow us:
Instagram: @savemart
Facebook: Save Mart
YouTube: @savemartsupermarkets
LinkedIn: The Save Mart Companies

The Save Mart Companies is an Equal Opportunity Employer, and we welcome resumes from individuals who will contribute to our diverse workforce.

  • Administrative Executive Assistant

    1 day ago

    Modesto, United States Optimax Consulting Services Full time

    Job DescriptionJob DescriptionJob descriptionThe Executive Assistant provides direct operational and Administrative support to the physicians employed with the medical group. This position contributes to many high-priority and time-sensitive projects, meetings, and deliverables. Must be well organized and able to deal with ambiguity and time constraints. Be...

  • Executive Assistant

    3 days ago

    Modesto, United States Yosemite Community College District Full time

    Position Information **Job Title** - Executive Assistant - President's Office - Modesto Junior CollegePersonnel Requistion Form **Site** - Modesto Junior College**Salary Range/Other** - Management Salary Schedule (2023-2024) Range 24: $5,918 to $7,520 monthly or $6,151 to $7,753 monthly with an earned Doctorate. New appointees will receive year-for-year...

  • Administrative Assistant

    1 week ago

    Modesto, United States Abrams College Full time

    Job DescriptionJob DescriptionWe are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of...

  • Administrative Assistant

    1 month ago

    Modesto, United States Abrams College Full time

    Job DescriptionJob DescriptionWe are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of...

  • Administrative Coordinator

    2 weeks ago

    Modesto, United States FAMILY PROMISE OF MODESTO Full time

    Job DescriptionJob DescriptionWe are seeking an dynamic Administrative Coordinator to join our team! You will perform clerical and administrative functions in growing social services agency making a big impact.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and events, coordinate or support board...

  • Administrative Coordinator

    1 week ago

    Modesto, United States FAMILY PROMISE OF MODESTO Full time

    Job DescriptionJob DescriptionWe are seeking an dynamic Administrative Coordinator to join our team! You will perform clerical and administrative functions in growing social services agency making a big impact.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and events, coordinate or support board...

  • Administrative Assistant

    1 month ago

    Modesto, United States American Advanced Management Full time

    Administrative Assistant provides high-level support for the President, Project Managers, and Associate to the President through conducting research, preparing statistical reports, handling confidential information, and performs clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. POSITION...

  • Project Administrator

    2 months ago

    Modesto, United States TETER, Inc Full time

    TETER Architects + Engineers is a 100% employee-owned architecture and engineering firm with a commitment to serving the school districts in Central California and beyond. Our employee owners are committed to creating inspiring learning environments and delivering exceptional design solutions that positively impact our communities. We are seeking a talented...

  • Administrative Assistant

    2 months ago

    Modesto, United States American Advanced Management Full time

    Job DescriptionJob DescriptionSalary: $17.00 - $20.00POSITION SUMMARYAdministrative Assistant  provides high-level support for the President, Project Managers, and Associate to the President through conducting research, preparing statistical reports, handling confidential information, and performs clerical functions such as preparing correspondence,...

  • Administrative Assistant

    1 week ago

    Modesto, United States American Advanced Management Full time

    Job DescriptionJob DescriptionSalary: $17.00 - $20.00POSITION SUMMARYAdministrative Assistant  provides high-level support for the President, Project Managers, and Associate to the President through conducting research, preparing statistical reports, handling confidential information, and performs clerical functions such as preparing correspondence,...

  • Project Administrator/Administrative Assistant- $25.75/ hr.

    2 months ago

    Modesto, United States Kingspan Insulated Panels, Inc. Full time

    Essential Duties:Work collaboratively with Customer Excellence team to ensure the highest levels of customer satisfaction are maintained. Support Project Coordinators and Project Managers for order processing activities. Responsible for entering new Administrative Assistant, Administrator, Project Coordinator, Project Manager, Administrative, Skills,...

  • Office Manager

    7 days ago

    Modesto, United States Home Helpers of Manteca CA Full time

    Benefits: 401(k) Dental insurance Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an office manager to join our team. In this role, you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for...

  • Office Manager

    7 days ago

    Modesto, United States Home Helpers of Manteca CA Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceBenefits/PerksFlexible SchedulingCompetitive CompensationCareers AdvancementWe are seeking an office manager to join our team. In this role, you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office...

  • Office Manager

    7 days ago

    Modesto, United States Home Helpers of Manteca CA Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceBenefits/PerksFlexible SchedulingCompetitive CompensationCareers AdvancementWe are seeking an office manager to join our team. In this role, you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office...

  • Manager, Compensation

    3 weeks ago

    Modesto, United States Hiring Now! Full time

    New Compensation and Benefits Manager Search- Low Cost of Living Central California- high $100K s I am reaching out to you today for your help and because of your expertise. Our client is an industry leading manufacturing organization that has enjoyed year-over-year organic growth. They have a manufacturing footprint that provides solutions for some of the...

  • Manager, Compensation

    2 weeks ago

    Modesto, United States The Judge Group Full time

    New Compensation and Benefits Manager Search- Low Cost of Living Central California- high $100K s I am reaching out to you today for your help and because of your expertise. Our client is an industry leading manufacturing organization that has enjoyed year-over-year organic growth. They have a manufacturing footprint that provides solutions for some of the...

  • Manager, Compensation

    6 days ago

    Modesto, United States The Judge Group Full time

    New Compensation and Benefits Manager Search- Low Cost of Living Central California- high $100K s I am reaching out to you today for your help and because of your expertise. Our client is an industry leading manufacturing organization that has enjoyed year-over-year organic growth. They have a manufacturing footprint that provides solutions for some of the...

  • Payroll/Accounting Administrator

    2 weeks ago

    Modesto, United States Select Staffing Full time

    Description Payroll Compliance Administrator is responsible for ensuring accurate and timely processing, tracking and recording of all company prevailing wage activities. This person will be an active player in the teams ongoing growth with prevailing wage projects. this position requires you to perform other administrative duties for account/payroll...

  • Office Manager with Wellsky Experience

    1 day ago

    Modesto, United States Home Helpers of Manteca CA Full time

    **Benefits**: - Dental insurance - Opportunity for advancement - Vision insurance **Benefits/Perks** - Flexible Scheduling - Competitive Compensation - Careers Advancement We are seeking an office manager to join our team. In this role, you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness,...

  • Administrative Assistant

    1 week ago

    Modesto, United States Pridestaff - Modesto, CA Full time

    Job DescriptionJob DescriptionPrideStaff Financial, a recruiting firm specializing in accounting and financial positions, is seeking an Administrative Assistant for a client in the Modesto area.This is a great opportunity for the right candidate who is seeking growth and learning new skills in a professional environment. This client offers a great benefits...