Executive Assistant

1 week ago

Modesto, United States Yosemite Community College District Full time

Position Information

**Job Title**
- Executive Assistant - President's Office - Modesto Junior CollegePersonnel Requistion Form

**Site**
- Modesto Junior College**Salary Range/Other**
- Management Salary Schedule (2023-2024) Range 24: $5,918 to $7,520 monthly or $6,151 to $7,753 monthly with an earned Doctorate. New appointees will receive year-for-year credit for prior management experience to a maximum of Step C.**Benefits**
- The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.Position Summary Information

**Scope of Assignment**

**DEFINITION**
Under general direction, coordinates and performs highly responsible, complex, technical, and confidential administrative support activities in support of an executive manager within the District; serves as liaison to District staff and the educational community; aids in the interpretation of operational goals and objectives, and the policies and regulations governing the assigned work area functions and activities; and performs related work as assigned.
- **DISTINGUISHING** **CHARACTERISTICS**
This is a highly specialized, advanced-level administrative support class. Positions in the class report to one of several executive level positions within the Yosemite Community College District (YCCD) and are responsible for representing the executive’s office with a wide variety of constituents, often authorized to act on the executive’s behalf, or to synthesize information for the executive’s actions.
- This class may be distinguished from the Executive Support Secretary or other administrative support positions because this class describes positions where incumbents perform a broader and more responsible set of duties, emphasizing quasi-analytical and para-professional administrative work rather than the provision of secretarial support.
- **SUPERVISION** **RECEIVED** **AND** **EXERCISED**
Receives direction from a cabinet-level executive manager.
- May provide lead or functional supervision over lower level support staff or other district staff, as assigned.**Minimum Qualifications**

**MINIMUM** **QUALIFICATIONS**
**Education and Experience**:

- Any combination of education, experience and/or training that would likely provide the above-required_ _knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:_
- **Education**: Equivalent to possession of AA degree from an accredited college, with major course work in business management, supplemented by course work or training in office management, public relations, or related areas.
- **Experience**: Six years of increasingly responsible administrative assistant and/or executive secretarial experience, including four years of technical administrative work pertaining to any number of functional areas, such as program research, administration, communications, finance, contract management, resource development, payroll, scheduling, purchasing, personnel, curriculum, and/or related areas. Experience in an educational organization is highly desirable.

**Knowledge of**:

- Procedures, methods, strategies, and techniques pertaining to the operation of a cabinet executive’s office;
- Modern office practices, trends, and procedures, standard office equipment and
- Modern data management, storage, and retrieval systems applicable to the District’s information technology environment
- Legal mandates, policies, regulations, and procedures which govern the cabinet level executive’s operational processes;
- English usage, spelling, grammar, and manuscript and report formatting;
- Effective and efficient communication techniques, strategies, and procedures.

**Ability to**:

- Effectively and efficiently perform highly responsible and technical administrative assistant functions and activities;
- Compile data and information, and prepare comprehensive reports;
- Communicate effectively in oral and written form;
- Establish and maintain a complex data management, storage, and retrieval system;
- Demonstrate advanced computer literacy skills with effective use of a variety of software including, word processing, spreadsheets, graphics, and presentations;
- Draft documents with speed and accuracy;
- Ability to manage multiple, competing priorities and deadlines expediently and with discretion and judgement;
- Understand and carry out oral and written directions;
- Establish and maintain cooperative relationships and maintain a calm, tactful, and diplomatic manner.

**Desirable Qualifications**

**Desirable Professional Characteristics**

**Example of Duties**

**EXAMPLES** OF

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