Administrative Assistant
4 weeks ago
We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.
PAY
$20.00 per hour once off probation. Probation pay is $18.00 per hour and lasts from 2-4 weeks. During this time, the new employee is assigned a training officer and learns the details of the new job.
Job Duties and Responsibilities:
- Welcome and greet clients and office guests
- Support office staff and executives with general operational tasks
- Plan and schedule meetings, presentations, and other office-related events
- Perform general accounting and bookkeeping duties
- Suggest changes to office task workflow to improve efficiency
- Answer phones in a professional manner
- Direct calls to appropriate persons or take detailed messages
- Answer and send out faxes as needed
- Prepare outgoing mail and packages for executives
- Reserve conference spaces for meetings
- Schedule travel arrangements
- Send reminders regarding upcoming appointments
- Manage communication of information in and out of the office
- Type out correspondence letters, emails, memos, etc. (paper and electronic)
- Assist in preparation of presentation materials
- Monitor and maintain office equipment
- Repair or replace malfunctioning equipment and hire technicians when required
- Monitor office supplies; order and re-stock as needed
- Office/Bathroom/Courtyard Cleaning Daily.
- Run out-of-office errands for executives
- Maintain positive and professional staff and client relationships
- Assist Medical Provider with conducting physical exams for the Department of Transportation
Requirements and Qualifications
- High school diploma or GED equivalent required
- Experience preferred but will train highly motivated individual
- Proficient, and accurate typist
- Knowledge of Microsoft Suite and other administrative programs
- An outstanding communicator, both orally and written
- Excellent customer service skills
- Self-starter who works well independently
- Ability to prioritize given tasks and work efficiently towards completing them
- Familiar with common office equipment (printers, copier, fax, etc.)
- Detail-oriented and exceptional organization skills
- Experience with file management
- Strong problem solver and analytical thinker
- Professional demeanor
PAY
$20.00 per hour once off probation. Probation pay is $18.00 per hour and lasts from 2-4 weeks.
Company Description28 years in providing vocational training in ModestoCompany Description28 years in providing vocational training in Modesto-
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