Specialist, A/R Rehab Voucher

2 weeks ago

Dublin, United States Ross Stores, Inc. Full time

Our values start with our people, join a team that values you

We are the nation's largest off-price retailer with over 2,000 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.
As part of our team, you will experience:

  • Success. Our winning team pursues excellence while learning and evolving
  • Career growth. We develop industry leading talent because Ross grows when our people grow
  • Teamwork. We work together to solve the hard problems and find the right solution
  • Our commitment to Diversity, Equity & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

GENERAL PURPOSE:
Performs clerical duties relating to Rehab Vouchers program. Responsible for accounts receivable and maintaining vendors, maintain Treasury inbox and other miscellaneous Treasury Operations tasks.

The base pay range for this role is $16.59 - $23.87. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

ESSENTIAL FUNCTIONS:
List the core duties or tasks that are fundamental to the performance of the job. This section provides detailed information about the job's tasks, duties, responsibilities, tool and equipment uses. Define the purpose, function and the result to be accomplished. Duties and responsibilities should be listed in order of their importance, occurrence, or time requirements.

* Prepares and maintains accurate files pertaining to rehab vouchers from stores. Enters vouchers into the billing/A/R system accurately, generates and mail invoices timely. Communicates with stores and vendors on missing PO's.

* Prepare and mail bulk gift card orders for vendors as requested.

* Research and recover missing invoices. Assist vendors on getting documents they need to pay their invoices timely.

* Prepares monthly accounts receivable and aging payments reports in excel.

* Manage incoming email requests in the Treasury Operations inbox with timely responses and follow up to resolution, categorize emails accordingly, forward emails to others, and provide weekly status updates on stores.

* Assist Treasury Operations on missing change order and other armored carrier requests.

* Assist with new store openings quarterly.

* Performs other duties as assigned and backfill for team as needed.

COMPETENCIES:
People

* Collaboration
Self

* Leading by Example

* Communicates Effectively

* Ensures Accountability and Execution

* Manages Conflict
Business

* Plans, Aligns and Prioritizes
With particular emphasis on the following specific position-related competencies:

* Customer Service/Vendor Relations

* Attention to detail

* Quantity of Work

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

* Strong verbal and written communication skills

* Excel

* QuickBooks experience

* Windows background

* 10-key data entry and calculator

* Detail oriented

* Telephone customer service experience (2 years)

* Bookkeeping or Accounts Receivable (1-2 years)

PHYSICAL REQUIREMENTS/ADA:
Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.

This role requires regular in-office presence, including attending in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid

SUPERVISORY RESPONSIBILITIES:
None

DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.PDN-9cdf00d3-0bc9-4324-abbb-c793e2ef2269

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