Compliance Coordinator

3 weeks ago

Chicago, United States Mark Anthony Wine & Spirits Full time

Reporting to the Contracts Manager, this role is responsible for the distributor contract transaction process for the United States (buy/sells, simple brand additions, and territory appointments, etc.) and will interact with the Senior Commercial Leadership Team. This position will prepare all correspondence to distributors and individual states, notify team members and update internal systems.  This role will also handle simple templated agreements including sponsorship and nondisclosure agreements.  This person should possess the ability to work with a minimal amount of supervision, and have the skills to deliver professional, neat and error-free work product with exceptional attention to detail and adherence to schedules. They should be capable of handling heavy workload, work within tight timelines and must exhibit an ability to work under pressure. 

Core Duties and Responsibilities:

Distributor transactions (buy/sells, terminations, appointments, etc.) (40%)

  • Coordinates internal approvals of distributors’ transactions
  • Processes transactions including , drafting of letters, completing US Distributor Agreements and/ or Amendments
  • Tracking of all the correspondence that is sent to the distributors and received from them
  • Coordination of having documents signed as needed
  • Researching any territory discrepancies or questions on contract distributor territories
  • Communicate information regarding transactions to appropriate employees
  • Maintaining of all distributor documents physically and digitally
  • Maintaining and Updating related company systems

Participates on US product launches (25%)

  • Work with Commercial Team on simple product launches to gain approvals for brand(s) added to distributors’ agreements.
  • Prepare and send out to the distributors amendments to the agreements updates with new brands added and discontinued brands removed
  • Tracking of the amendments
  • Follow up with the distributors on amendments not received
  • Filing the brand amendments physically and digitally
  • Maintaining and Updating related company systems
  • Communicate information to appropriate employees regarding status of the brand amendments

Processing of summited templated agreements (Sponsorship, Nondisclosure, etc) (25%)

  • Log submitted agreements into the tracking sheet
  • Verify that no changes were made from the template
  • Work with Contracts Team if there are changes

Special Projects (10%)

  • Conducts research, gathers and compiles data, and conducts knowledge translation of Distributor Administration and compliance information in a manner that is concise and easy to understand.
  • Other projects and responsibilities as directed by Manager

Minimum Requirements:

Qualifications, Education, & Experience

  • Bachelor’s Degree preferred or 1 year of relevant experience
  • Must be expert in Word, with a proficiency in Outlook, Excel and PowerPoint.
  • Knowledge of alcohol beverage industry preferred but not required

Skills & Abilities

  • Must be a self-starter, well-organized and able to multi-task and prioritize
  • Must be a team player and able to work in a fast-paced environment.
  • The ability to express complex concepts, business situations and opinions in a clear and practical manner.
  • Possess excellent verbal/written communications and interpersonal skills with the ability to communicate with all levels of company management
  • Possess an attention to detail

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