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Bilingual Campus Executive Assistant

4 months ago

Houston, United States YES Prep Public Schools Full time

ROLE

When you join the YES Prep team, you will assist the campus leadership team by planning and overseeing all administrative functions, support, and projects. Some of the exciting work and responsibilities will include:

Providing executive level support to School Director and Administration Team; Composing correspondence, meeting minutes, inter-office memos, parent communication; Receiving and screening executive-level telephone calls dealing with confidential information; Managing internal communications with School Director and staff as needed; Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements; Maintaining school-wide calendar; Managing calendars using Outlook; Arranging domestic travel and itineraries; Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports; Serving as the primary user for recruitment software; Coordinate on-campus interview schedules for potential candidates; Creating and maintaining confidential staff files; Overseeing and coordinating special projects; Organizing and procuring items for special events; Serving as the primary point of contact for potential candidates slated to interview at their campus; Creating a welcoming experience for candidates who interview on their campus by coordinating; and organizing the Finalist Day and all communication; Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level; Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events; Supporting in new hire engagement through the development of a campus newsletter; Additional duties as assigned.

THE PERSON

We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

THE MUST HAVES

Outstanding record of organization and attention to details Exemplary record working in a fast-paced office environment Bilingual in Spanish and English Ability to work outside of normal hours and on weekends Belief in and commitment to the mission and core value of YES Prep Public Schools Openness to giving and receiving frequent feedback Ability to maintain emotional control under stress Ability to work urgently in a fast-paced and results-oriented environment Creates and maintains positive working relationships on a team and/or in a highly collaborative environment A dedication to learn, grow, and develop as a professional

THE NICE TO HAVES

Bachelor’s Degree from an accredited four-year educational institution 0-2 years of experience in an administrative or operations role

THE PERKS

– This position is a non-exempt, hourly position; offers commensurate with experience. Health and Supplemental Insurance– A $10 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits. Retirement Plans – Participation in Teacher Retirement System of Texas and a 457 Retirement Plan. Paid Time Off– Employees working 20+ hours a week receive 12 days of Paid Time Off in addition to the system closures during the .

Please note, part-time hourly employees (working fewer than 40 hours/week) do not receive pay during system closures. Additionally, 10- and 11-month hourly employees do not receive pay during the months in which they are not working.

Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure. - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development. – The strong cultures of our campuses and Home Office are just one of many reasons we were named in 2018 and 2019. We won theand were a 2016 finalist as well.