Purchase Order Specialist

4 months ago

Las Vegas, United States American Homes 4 Rent Full time


The Purchase Order Specialist supports departmental service lines to ensure distribution and vendor suppliers have accurate and timely payments by executing construction purchase orders. Monitors the complete lifecycle of each purchase order from creation to store receipt. Tracks progress versus a predetermined timeline and communicates delays and/or issues to management for guidance. Collaborates with various internal and external stakeholders to help resolve any order issues that may occur during their progression in a timely fashion. Works under moderate supervision. Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures. Communicates information that requires some explanation or interpretation.

Responsibilities:
  • Reviews and ensures distributor and supply partner pricing are accurate. Audits bid uploads and purchase requisitions to ensure products and pricing match existing category standardizations. Enters and maintains purchase order information into departmental databases. 
  • Identifies and resolves any transactional issues and discrepancies as needed with internal and external customers. Communicates escalated and/or complex issues to management for guidance.
  • Monitors construction progress stages and delivers status reports to management. Assist management and key stakeholders on reporting pertaining to purchase order statuses, rehab for sale analysis, and vendor payment statuses. Works closely with the field and other customer/vendors to obtain all required documentation to close out construction stages. Ensures in service data is populated at the time construction is verified. Reviews all necessary documentation required to certify property and within compliance of SOX rules and regulations.  
  • Assists with research, analysis, and reconciliation of accounts payable with vendor ledger. Prepares purchase order reconciliation reports for monthly, quarterly, and year-end closings. Responsible for vendor onboarding training along with explanation of internal invoicing process, acceptance/performance of work order and explanation of standardized operating procedures and policies. 
  • Communicates and collaborates with various departments (i.e., Accounting, Finance, Accounts Payable, and Vendor Management) to maintain cross functional communication regarding best practices management for the purchase order process. Reviews standardized processes and procedures and assists with identifying and developing operational efficiencies and automated solutions.
  • Prepares and delivers property scope and updates financial records for preparation of acquisitions and disposition portfolio.
Requirements:
  • High School Diploma / GED required.
  • Bachelor’s degree in Finance, Accounting, Data Management, and/or related field preferred.
  • Minimum 3 years of experience in Procurement, Purchasing, Acquisitions, and/or related field. Experience working in Construction, Property Management, and/or Maintenance industry preferred.
  • Intermediate knowledge of Outlook and Microsoft Office, including Excel pivot tables and VLOOKUP formulas.

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