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Department Specialist III

4 months ago

Huntsville, United States General Atomics Full time
General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. GA-EMS’ expanding portfolio of specialized products and integrated system solutions support critical fleet, space systems and satellites, missile defense, power and energy, and process and monitoring applications for defense, industrial, and commercial customers worldwide.

Under limited supervision, this position performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for one or more project/business/technical units. Maintains, processes, reviews, compiles, and may analyze a variety of electronic and hard copy reports, records, statistics, timelines, tables, correspondence, and presentations, which may be sensitive and confidential in nature and which requires considerable use of tact and discretion in handling. May design processes to enhance workflow, and develop and make presentations. Provides data and information on requests from all levels of employees, customers, vendors, and other authorized parties and/or agencies. Interacts with management and representatives of outside organizations. May provide direction to less experienced staff. Assignments are of moderate scope and importance where judgment is required in analyzing, interpreting, and making recommendations in resolving non-routine issues.

ROLES AND RESPONSIBILITIES:Coordinates all facilities-related needs for the Huntsville facilities.Coordinates with landlord as needed, keeping up with and overseeing the facility-related services, such as shredding, coffee, water, and repairs.Responsible for supporting special visitors such as Senators, Congressmen and EMS President.Function as site representative for shipping and receiving along with maintaining inventory and counting inventory.May assist with travel and other administrative duties as needed.Gathers, collects, records, tracks, verifies data and information from multiple sources.Coordinates, tracks, and reports on the progress of unit work assignments and/or projects.Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties, which may require independent interaction with management, customers, vendors, or agencies.Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.Prepares requested electronic and hard copy reports, and presentations.May make internal staff presentations.May provide direction to less experienced staff.Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices.Other duties as assigned or required.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.