Manager, Sales Allocations

4 months ago

New York, United States Shiseido Full time

Job Summary:

Responsibilities include overseeing and executing all allocations for saleable and point-of-sales-materials.  This role operates as a central point of contact for Sales Operations and provides clear communication to the Senior Manager and cross-functional partners.  It is responsible for making key allocation decisions.  Critical thinking and decision-making are important skills with an ability to anticipate the needs of the business. It also manages the sales analysis and reporting while supporting the Senior Manager.

Primary Duties & Responsibilities:

Essential Job Duties

  • Allocate new launch, constraint, promotional and point of sale materials in a multi-branded environment.
  • Distribute and analyze weekly sell-in and sell-thru reporting for new launch and promo to all relevant parties.
  • Provide POSM sell-in reporting monthly to all relevant parties.
  • Manage end-to-end allocation process to meet programmed on counter dates.  Analyze risks to launch timelines, provide timely launch updates and identify CEP impacts.  Work with cross-functional teams to mitigate delays.
  • Participate in strategic planning discussions for new launch planning, aligning with internal stakeholders on pipe and 12-month retail projections.
  • Review and reconcile allocation errors for open orders daily.
  • Provide allocation approvals for no charge orders for internal teams and retailers. 
  • Lead operational status meetings with cross functional teams as needed
  • Create seasonal order forms.
  • Maintain item data and order forms in NuOrder portal
  • Issue weekly out of stock reports for finished goods.
  • Special projects on an ongoing basis.  Maintain a flexible approach to specific requests.

Key Reporting Outputs

  • Sell-thru reports
  • Sell-in trackers
  • Seasonal Allocations files
  • Constraint Allocation Tracker
  • Order Forms
  • New Launch/Promo forecasting files

Qualifications & Competencies:

  • Advanced knowledge and experience with Microsoft Office, proficiency in SAP a plus.
  • Excellent written and verbal communication skills. Demonstrated ability to build relationships.
  • Ability to work in a challenging and fast-paced environment.
  • Analytical mindset to interpret sales data. Problem-solving skills.
  • Demonstrates leadership and takes initiative.  Ability to assess a situation and act independently.
  • Effective project management skills and able to manage multiple projects simultaneously.  Highly organized and accurate.

Trust 8 Competencies

Below is a list of Trust 8 Competencies designed to help employees at Shiseido Americas succeed as the company continues to evolve and innovate.

  1. Think Big: Adapt a big-picture perspective. Deliver new values through creativity.
  2. Take Risks: Embrace Risk, Practice “Trial and Error and Trial”.
  3. Hands On: Consider Front-line realities when making decisions. Take the lead from end to end.
  1. Collaborate: Leverage the diverse capabilities of colleagues.
  2. Be Open: Create an environment that encourages everyone to speak up.
  3. Act with Integrity: Be sincere and humble at all times.
  4. Be Accountable: Commit to the goal. Take accountability for the execution.
  5. Applaud Success: Create a culture that celebrates success.

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Shiseido is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law

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