Administrative Specialist III

2 weeks ago

Portland, United States Facility MaineHealth Full time

Summary

About MaineHealth Innovation

MaineHealth Innovation builds connections to drive diversity of thought, educates to produce creative-problem solvers, and funds to accelerate ideas. By leveraging the ideas, insights, and expertise of all care team members to develop novel solutions to our unmet care needs, we are working together so our communities are the healthiest in America. At MaineHealth, innovation is one of our core values and, together, we define innovation as a novel idea that solves an unmet care need through new care team models, products, or services. Multidisciplinary collaboration is key and pivoting is part of the process.

MaineHealth Innovation is seeking a dynamic Administrative Specialist III to join the team

The Administrative Specialist III is responsible for providing a combination of administrative, operational and project-based work that is essential to the mission of MaineHealth and the day to day efforts of the MaineHealth Innovation division. Work is meaningful, diverse and requires independent decision-making. Key to the role is being proactive, working effectively with people, and thriving in a fast-paced learning environment.

Team member will work closely with the Vice President of Innovation with MaineHealth and is expected to generate meeting minutes, prepare presentation materials, conduct monthly budget reconciliation and inventory management. The ideal candidate has a welcoming disposition, impeccable communication and organizational skills, and prior experience in an administrative role.

Responsibilities include:

Liaising with internal and external stakeholders to schedule meetings Preparing presentation materials in collaboration with the VP Managing Inventory, Documents, and Space Onboarding of new MaineHealth Innovation employees and clinical coaches Monthly budget variance reporting Monitoring and responding to general inquiries to the Innovation Center’s communication channels Greeting care team members visiting MaineHealth Innovation Required Minimum Knowledge, Skills, and Abilities (KSAs) Education: High school diploma or GED preferred. License/Certifications: N/A Experience: Minimum of 3-4 years of experience in an administrative support role required. Exceptional written and oral communication skills. Advanced skills with Microsoft Office Word, Excel and PowerPoint. Strong interpersonal skills. Strong multi-tasking skills. Strong problem-solving skills. Knowledge of medical terminology preferred.

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