Personal Assistant to Vice-Chairman

2 months ago

Boulder, United States Nomad Internet Full time

This role is an in-office position on Pearl St. in Boulder, CO


At Nomad Internet, we believe access to the internet is a human right and that rural communities should have access to the same high-speed internet available in urban areas. We believe that living in a rural community should not mean you have to put up with “substandard internet” like satellite, DSL, and cable.


POSITION OVERVIEW

This role is of the utmost importance to Principle and family. Looking for an experienced individual who can offer dedicated, high-class service with the tact and responsibility this type of position requires. Maintaining proper etiquette and confidentiality will be some of the most important attributes of this applicant.


Terms:

Begin with a 60-day probation period. Based on performance, will hire full-time with benefits after probation period.

Must already be local to Boulder, CO


ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties will likely be assigned.

  • Manage Executive Calendar Schedule, informing Principle and keeping up with dates, times, and possible changes. Assist with timeliness and punctuality.
  • Ability to maintain strict confidentiality on all issues, interactions and correspondence.
  • Conserves Principle's time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information.
  • Act as a liaison between Principle and other staff.
  • Schedule meetings and create connections with affluent members in the local community.
  • Always deliver outstanding service.
  • Maintain flexibility with the family schedule and be willing to travel.
  • Anticipate daily needs of family and Principle once established in the role.
  • Create travel arrangements for short weekend trips and extended travel. (Hotel, meals, transportation, etc.) Anticipate needs and help to accommodate such needs.
  • Coordinate and order meals for meetings.
  • Reinforce manners and proper etiquette expectations and hold accountable.
  • Plan and make needed arrangements for special events that include office parties, holiday parties, birthday parties, etc.
  • Primary Chauffeur for Principle and family as needed.


QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


POSITION REQUIREMENTS/PREFERRED SKILLS AND EXPERIENCE

  • Excellent communication and interpersonal skills.
  • Hospitality trained and experienced, focused individual.
  • Has basic culinary skills and experience.


Required Attributes or Skills

5+ years of experience supporting executives with calendar, travel, administrative, and budget management.

Superior time management and prioritization practices.

Proficiency in Google (email, calendar, scheduling, etc.).

High Initiative to serve.

Continuing education to stay up to date on current rules and regulations and/or certifications.

Must be people oriented and results driven.

Must think strategically, make sound decisions, and produce accurate and timely results.

Extremely detail-oriented with impeccable follow-up and follow-through skills.

Must build positive working relationships with family and staff.

Must demonstrate integrity and professionalism.

Must possess excellent written and verbal communications skills.

Highly motivated self-starter with a relentless work ethic.

Must work with minimal supervision.

Must comply with all operating policies, procedures, executed Plans, and Programs.


Other Skills/Abilities

Exhibit willingness to learn and improve.

Must be well-organized, friendly, polite, respectful, and be able to deal with a constantly changing environment.

Contain great people skills while being a self-starter with a positive attitude.


Physical Requirements

While performing the duties of this job, the employee is regularly required to talk and hear; move within the household or office to perform all above duties. Some tasks may require lifting of over 50lbs.

Able to work at a computer (reading and keying) or extended periods of time.

Frequently required to travel by car (as a passenger or driver) or by airplane.


We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled


Nomad Internet is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, life insurance, and short-term disability.


NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the Principle and organization.

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