Academic Administrative Support Associate
2 weeks ago
Job Summary
The seeks candidates for an Academic Administrative Support Associate position to provide administrative and general clerical support within the Department of Pathobiology with responsibility for a broad variety of office and project support duties and tasks. These responsibilities will include budget monitoring and tracking, expense voucher processing, inventory of departmental equipment, as well as other tasks as assigned.The Department of Pathobiology’s nationally and internationally recognized faculty enrich the educational experiences of students and residents through cutting-edge research in areas such as infectious disease, biodetection, cancer biology, molecular therapy, vaccinology, public health and applied diagnostics.
Learn more about VET MED and take a campus tour here:
About Auburn: At Auburn, our work changes lives. Ranked by News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting .
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit to learn more about our commitment to expanding equity and inclusion for all. Essential Functions Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies. Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing. Advises faculty, staff, and students of standard policies or procedures. Acts as a liaison to other departments, clients, and students on behalf of manager, director, or department head. Acts as point of contact for purchasing or vendor/outside agencies. May perform some administrative duties which may include, but are not limited to budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events. As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system (OASIS), maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status. Minimum Qualifications Minimum Qualifications Level I: High school diploma or equivalent plus 2 years experience in clerical and administrative support services.
Level II: High school diploma plus 4 years. Experience must include at least 2 years at the preceding level or equivalent.
Substitutions allowed for Experience :
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Minimum Skills, License, and Certifications Minimum Skills and Abilities Minimum Technology Skills Knowledgeable of Microsoft Office software Minimum License and Certifications Desired Qualifications Desired Qualifications Some accounting skills; good interpersonal and written communication skills; collegial, well organized and reliable individual desired. Must be able to work independently as well as with others.
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