HR Specialist, National Dislocated Worker Grant

4 days ago

Baltimore, United States Baltimore Police Department Full time

THIS IS A NON-CIVIL SERVICE POSITION

POSTING DATE: 09/13/2024

CLOSING DATE: 11/13/2024 AT 12:00 MIDNIGHT

SALARY: $60,000.00 USD Annually

About the City of Baltimore, Mayor’s Office of Employment Development

The Mayor’s Office of Employment Development (MOED) coordinates and directs workforce development initiatives responsive to the needs of Baltimore City employers and job seekers to enhance and promote the local economy. Our vision is for all City residents to maximize their career potential and all employers to have the human resources to grow and prosper—.

POSITION OVERVIEW

This Disaster Recovery Dislocated Worker grant-supported position is funded by the Port of Baltimore Dislocated Worker grant allocation, with funding available through 2026. MOED’s programs will serve residents citywide and prioritize disadvantaged workers, among the 8,000 workers impacted by the Key Bridge collapse and closure of the Port of Baltimore. An estimated 60% of them are residents of Baltimore City. In the three days immediately following the collapse, over 400 new unemployment claims were filed, and over 1,000 more people called for information about filing unemployment claims. While additional data is pending, it seems clear that unemployment claims will continue to increase and impacts from the collapse will ripple out into the community. These funds will provide case management, barrier removal, supportive services, and skills training to workers dislocated by the disaster, as well as offer occupational skills training to prepare workers to assist with disaster recovery efforts and, eventually, the reconstruction of the bridge.

The HR Specialist's job responsibilities evolve around offering all-encompassing HR services and guidance to MOED’s management and employees. The incumbent in the HR Specialist role will be the point of contact for recruitment, onboarding, orientation, employee relations, HRIS & payroll processing assistance to their assigned MOED department/ program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruitment & Talent Acquisition

Perform full-life cycle recruitment for all MOED positions in accordance with federal, state, and local laws, including managing the applicant tracking system (Workday Recruitment) and all recruitment files.  Verify that the data submitted on Form 79 is comprehensive and correct within MOED parameters; follow the approval process, prepare job announcements, and post on the MOED website and external job boards, including MOED and City of Baltimore social media sites. Review and evaluate job applications to determine if applicants possess the minimum qualifications required for agency-specific classifications; rate and recommend approval or disapproval of job applicants; record and acknowledge applications received; conduct phone screens; collaborate with the Hiring Manager to develop interview questions and coordinate the interview schedule with the hiring manager. Provide weekly staffing updates to assigned departments to meet recruitment needs. Partner with MOED’s Employer Services department to create job fair events for departments with high recruitment needs. Identify and develop innovative ways to recruit and/or manage staffing demands.

Onboarding/Orientation

Prepare offer letters, initiate and track pre-employment screening, facilitate new hire orientation, and track new hire onboarding throughout their employment. Partner with MOEDIT and BCIT departments to ensure new hires have the required work equipment to complete their duties. Lead new hire orientation to ensure new hires know the City of Baltimore and MOED’s policies and procedures, access resources, and complete all the required onboarding paperwork (I9s, direct deposit, tax forms, etc.)

Employee Relations/Policy and Procedures

Facilitate positive employee relations through engagement in and fostering of fair and consistent treatment of all MOED staff and between staff and management in the administration of City and Agency practices and policies. Interpret and administer human resources policy, labor agreements, grievance procedures, and partner, lead, or support human relations investigations depending on the tier level and/or under the direction of the MOED HR Director Represent MOED and participate in legal and administrative hearings involving employee relations cases before agencies such as the Equal Employment Opportunity Commission, Civil Service Commission, and Community Relations Commission. Conduct exit interviews to determine factors affecting human resource recruitment and retention efforts; analyze trends and make recommendations to MOED HR Director to ameliorate retention difficulty. Examine unemployment compensation claims and make recommendations to DHR on discrepancies in claims; compile data on claims and secure witnesses for unemployment compensation claims hearings. Develop and recommend internal human resource policies and procedures; provide information to employees on benefits and procedures; also advise employees on citywide human resources policies and procedures for accessing services. Assess the need to update and/or create new policies and SOPs. Work with the HR Director and management to develop and implement new SOPs and policies.

HR Information Systems, Reporting & Payroll Processing

Maintains employee official personnel files in HRIS (Workday) and hard copy format as applicable in accordance with policies and regulations (i.e. new hires, terminations, changes in employee status, address changes report writing, mass updates, etc.). Ensure accurate data entry and reporting via Workday and reconciliation of Visio organizational charts, budget accounting, and position numbers. Track, prepare, and distribute monthly HR reports and dashboards Perform all “Agency Time Approver” functions in Workday for designated client group(s). Act as liaison to City of Baltimore Central Payroll; approve bi-weekly payroll, troubleshoot and resolve payroll issues (i.e. process historical corrections, retro payment processing, conduct audits, etc.) Conduct follow-up training and answer technical questions related to Workday Support HR Director with various related tasks and other duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE

EXPERIENCE: Have three years of experience in human resources administration.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of Federal/State/Local regulations affecting employment and human capital management, including but not limited to FLSA, ADA, and EEO. Knowledge of and skill in applying the fundamental human resources management (HRM) principles, practices, and techniques in the applicable disciplines (Recruitment, Classification & Compensation, Professional Development, HRIS, or Benefits/Wellness) of HR; and basic knowledge of the other disciplines. Ability to maintain confidentiality and sustain professional relationships with managers and employees. Ability to take initiative, complete tasks proactively, and follow up with necessary parties on work-related updates. Knowledge of automated office systems, HRIS Systems, and word processing software. Workday preferred. Ability to exercise sound judgment in the applicant review, interview, selection, and job placement of applicants. Ability to interpret and implement human resources policies and procedures. Ability to deal with various situations and problems under specified time constraints. Ability to communicate effectively with employees, applicants, and management orally and in writing. Ability to develop, analyze, and manipulate data from various databases to produce reports and spreadsheets. Ability to conduct research, compile data, and prepare statistical and narrative reports. Ability to deal effectively with City employees, elected officials, and the public. Ability to maintain human resources records.

THIS POSITION IS FUNDED THROUGH MARCH 26, 2026.

NOTE: Those eligible candidates who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information.


Financial Disclosure:

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER

  • Lead Grants Management Specialist

    2 weeks ago

    Baltimore, Maryland, United States National Institutes of Health Full time

    Position Overview:The National Institutes of Health is seeking a dedicated professional for the role of Grants Management Supervisor. This position entails serving as the Deputy Chief of Grants Management, overseeing the comprehensive operations of the Grants Management Branch (GMB).Key Responsibilities:Direct the planning, evaluation, negotiation, awarding,...

  • Lead Grants Management Officer

    2 weeks ago

    Baltimore, Maryland, United States National Institutes of Health Full time

    National Institutes of Health - Lead Grants Management OfficerOverview: The Lead Grants Management Officer acts as the Deputy Chief Grants Management Officer for the NIMH, tasked with the oversight and administration of the Grants Management Branch (GMB). This role involves managing the operational and technical functions of the branch, which is supported by...

  • Grants Management Specialist

    1 week ago

    Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    Become a vital part of Lutheran Immigration and Refugee ServiceWe are seeking a committed professional to take on the role of Grants Management Specialist. This position focuses on overseeing funding from municipal, state, and national sources, ensuring that all efforts align with our organizational objectives and priorities. Reporting directly to the...

  • Grants Management Specialist

    2 weeks ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    We are looking for a Grants Management Specialist who will oversee grant-related activities for designated departments within the institution's Research Administration. This role is essential in assisting faculty and staff during the proposal development phase, addressing inquiries related to grant management.Key ResponsibilitiesThe Specialist evaluates...

  • Grant Manager

    2 weeks ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Grant Manager Opportunity at InsideHigherEdWe are seeking a skilled Grant Manager to oversee all activities related to sponsored and non-sponsored projects within our department. The ideal candidate will manage a team of professionals and para-professionals, providing guidance on budget development and compliance for grant submissions. This key role involves...

  • Grants & Contracts Specialist

    3 weeks ago

    Baltimore, United States Johns Hopkins University Full time

    The Physics & Astronomy department is seeking a qualified Grants & Contracts Specialist. Position Overview Specialist will provide entry level professional sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, budget...

  • Grants & Contracts Specialist

    3 weeks ago

    Baltimore, United States Johns Hopkins University Full time

    Job Req ID: 115243 Grants & Contracts Specialist The Physics & Astronomy department is seeking a qualified . Position Overview Specialist will provide entry level professional sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to:...

  • Grants and Contracts Specialist

    3 days ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Specialist to join our team at InsideHigherEd. The successful candidate will be responsible for providing dedicated professional level sponsored funds management for more than 90% of their time, with specific responsibility for pre-award and post-award functions.Key ResponsibilitiesPre-Award...

  • Senior Grant Specialist

    1 week ago

    Baltimore, Maryland, United States University of Maryland, Baltimore Full time

    Job SummaryWe are seeking a highly skilled Senior Grant Specialist to join our team at the University of Maryland, Baltimore. The successful candidate will be responsible for managing and overseeing all grants and contracts awarded to the Division of Gerontology.Key ResponsibilitiesManage and oversee all grants and contracts awarded to the Division of...

  • Senior Grants Administration Specialist

    2 weeks ago

    Baltimore, Maryland, United States Air Force Institute of Technology Full time

    Position Overview:The Lead Grants Management Officer will function as the Deputy Chief of Grants Management at the NIMH, taking charge of the strategic oversight and operational management of the Grants Management Branch (GMB). This role involves directing the efforts of four Grants Management Team Leaders and a dedicated team of 30 Grants Management...

  • Public Grants Specialist

    2 months ago

    Baltimore, United States Global Refuge Full time

    If you are passionate about transforming communities with a mission-driven organization, then we have the opportunity for you!The Public Grants Specialist will manage the city, state, and federal grants process for Global Refuge, collaborating with program units and development colleagues to ensure alignment of funding opportunities with organizational goals...

  • Public Grants Specialist

    5 days ago

    Baltimore, Maryland, United States Lutheran Immigration and Refugee Service Full time

    About the RoleWe are seeking a highly skilled and experienced Public Grants Specialist to join our team at Lutheran Immigration and Refugee Service. As a key member of our Business Development team, you will play a critical role in securing funding for our organization's programs and services.Key ResponsibilitiesManage the city, state, and federal grants...

  • Senior Grants and Contracts Specialist

    7 days ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Grants and Contracts Specialist to join our team at InsideHigherEd. The successful candidate will be responsible for providing expert-level support for pre- and post-award activities, including grant application procedures, budget management, and compliance with institutional policies and...

  • Public Grants Specialist

    1 month ago

    Baltimore, United States Global Refuge Full time

    If you are passionate about transforming communities with a mission-driven organization, then we have the opportunity for you! The Public Grants Specialist will manage the city, state, and federal grants process for Global Refuge, collaborating with program units and development colleagues to ensure alignment of funding opportunities with organizational...

  • Public Grants Specialist

    2 months ago

    Baltimore, United States Lutheran Immigration and Refugee Service Full time

    If you are passionate about transforming communities with a mission-driven organization, then we have the opportunity for you! The Public Grants Specialist will manage the city, state, and federal grants process for Global Refuge, collaborating with program units and development colleagues to ensure alignment of funding opportunities with organizational...

  • Grant Specialist II

    2 days ago

    Baltimore, Maryland, United States State of Maryland Full time

    Job SummaryThe State of Maryland is seeking a highly skilled Grant Specialist II to join our team in the Laboratory Administration department. As a key member of our team, you will be responsible for coordinating and monitoring grants and related fiscal activities.Key ResponsibilitiesCoordinate and monitor grants and related fiscal activitiesReview and...

  • Public Grants Specialist

    2 months ago

    Baltimore, United States Global Refuge Full time

    Job DescriptionJob DescriptionIf you are passionate about transforming communities with a mission-driven organization, then we have the opportunity for you!The Public Grants Specialist will manage the city, state, and federal grants process for Global Refuge, collaborating with program units and development colleagues to ensure alignment of funding...

  • Grant Accountant

    3 weeks ago

    Baltimore, United States Creative Financial Staffing Full time

    Grant Accountant in Baltimore, MDAbout the Company and Grant Accountant Opportunity:Our repeat client is a non profit in Baltimore City who serves members of the community suffering from hunger, homelessness, and poverty.Due to growth, they are looking to hire a Grant Accountant on a long term contractual basis to work in their Baltimore office.Reports to...

  • Grant Accountant

    2 months ago

    Baltimore, United States Creative Financial Staffing Full time

    Grant Accountant in Baltimore, MD About the Company and Grant Accountant Opportunity: Our repeat client is a non profit in Baltimore City who serves members of the community suffering from hunger, homelessness, and poverty. Due to growth, they are looking to hire a Grant Accountant on a long term contractual basis to work in their Baltimore office. Reports...

  • Grant Accountant

    1 month ago

    Baltimore, United States Creative Financial Staffing Full time

    Grant Accountant in Baltimore, MD About the Company and Grant Accountant Opportunity: Our repeat client is a non profit in Baltimore City who serves members of the community suffering from hunger, homelessness, and poverty. Due to growth, they are looking to hire a Grant Accountant on a long term contractual basis to work in their Baltimore office. Reports...