Grants and Contracts Intern

10 hours ago

Baltimore, United States InsideHigherEd Full time

Johns Hopkins University School of Medicine Founded in 1893, the School of Medicine (SOM) is the academic medical teaching and research arm of The Johns Hopkins University. With a budget of over $2 billion, the SOM has consistently been among the nation's top medical schools in the number of research grants awarded by the National Institutes of Health (NIH) and in having as its major teaching hospital, The Johns Hopkins Hospital (JHH). JHH was ranked the best hospital in the United States for 23 years by U.S. News & World Report. Sixteen Nobel laureates associated with the SOM as alumni and faculty have won the Nobel Prize in Medicine or Chemistry, two of which, are current faculty. Fifteen current faculty are members of the National Academy of Sciences. The SOM offers an M.D. an M.D./Ph.D. and 19 other graduate programs. In the current year, there are over 1,250 medical and doctoral students, and more than 2,700 full-time faculty.


We are seeking a Grants & Contracts Intern.

Job Summary and Key Responsibilities

This is a casual, paid internship for approximately a minimum of five months and up to one year, working 10 to 18 hours a week (flexibility to accommodate school schedules), during the fall, winter, and spring, semesters with an option for summer. The Intern will participate in work related to the management of sponsored funding in SOM departments.


Specific Duties & Responsibilities

  • Attend trainings to gain knowledge in,
    • External federal guidelines/procedures for grants and contracts (focus on NIH), as well as other primary SOM sponsors and their type of support, policies, and application processes.
    • JHU and SOM-specific policies and procedures related to sponsored activity, including award set-up and management; research compliance regulations and required trainings.
  • Assist in SOM effort to distribute budgeted sponsored funds in the SAP system - work with all identified departments.
  • Assist in SOM effort to identify payments received by the University, and align with appropriate department, research study, and/or principal investigator.
  • Assist department research administration staff with grants/contracts pre- and post-award functions including proposal submission and budget development; project initiation and award set-up; account maintenance and reconciliation; subrecipient set-up and monitoring; effort reporting and cost sharing; billing/invoicing, financial reporting, and closeout.
  • Develop skills in SAP navigation, procedures and transactions; Business Warehouse reporting; and HR accounting as they relate to the management of sponsored funds.
  • Work independently on a small portfolio of accounts.
  • Assist in the preparation of periodic budget tracking and forecasting to ensure budget accountability and effective management of records.
  • Assist with implementing accounting and budgetary controls consistent with government agency needs and JHU/SOM policies.
  • Assist Research Finance Operations in analyzing trends with the goal of risk mitigation and capitalizing on available financial opportunities.
  • Work on special projects with finance and research administration focus.
  • Participate in job shadowing opportunities across the JHU central offices, Internal Audits, and SOM departments.


Minimum Qualifications
  • Candidates are eligible to apply if enrolled as a full-time university junior or senior with a GPA of 3.0 or better, majoring in a business-related field.
  • Proficiency with MS Word and Excel required.

Special Knowledge, Skills, & Abilities
  • Solid analytical skills and enjoy working with numbers.
  • Strong organizational time management skills, effective communication, and professional writing skills.
  • Self-motivated with a high level of initiative and ambition.
  • Enthusiastic, demonstrate "can do" and "team working" attitude with an ability to learn quickly.
  • Ability to multi-task and meet assigned commitments.

Classified Title: Intern
Job Posting Title (Working Title): Grants and Contracts Intern
Role/Level/Range: ATO 37.5/01/OA
Starting Salary Range: $15.00 - $19.20 HRLY ($18,000 targeted; Commensurate with experience)
Employee group: Casual / On Call
Schedule: M-F/ approx 18 hrs
Exempt Status: Non-Exempt
Location: Remote
Department name: SOM Admin Res Sponsored Projects
Personnel area: School of Medicine

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