Accounts Payable Specialist
4 weeks ago
About the team
:The FSSC team is dedicated to efficiently and accurately managing all incoming and outgoing cash transactions in a controlled and timely manner, aligning with our mission. In order to enhance collaboration and cross-functional partnerships, among other things, at this time, our organization follows a hybrid work schedule that requires employees to work in the office 3 days a week, or as directed by their manager/department. We regularly review our hybrid work model, and the specific requirements may change at any time. Responsibilities:- Manage the accounts payable inbox and process invoices in email, ensuring that payables transactions are being coded accurately and processed efficiently.- Compare purchase orders, prices, payment terms and other charges against the invoice. Process 2-way and 3-way matched invoices as well as non-PO invoices to ensure proper entry into the financial system.- Reconciles receiving and price related discrepancies with vendors and/or purchase order/invoice owners.- Research, address, and effectively deal with vendor’s inquiries and invoice disputes. Investigate and resolve problems associated with processing of invoices.- Establish and maintain relationships with new and existing vendors.- Manage all vendor information in Vendor Management System (W-9’s, banking information, . Maintains current and accurate records related to accounts payable, such as master vendor info and terms.- Assists with preparation, recording and maintenance of month-end close accounting accruals for vendor services / deliverables not billed by month-end.- Reconciles AP sub-ledger against the general ledger for month-end closing.- Maintains and follows accounting and AP procedures in compliance with internal controls.- Assist with form 1099s reporting and filing project, and year end audit.Minimum Qualifications- 3+ years of account payable experience - Proficient with MS Excel, MS Word and company OA systems- Strong organizational skills, attention to detail, excellent problem solver, and reconciliation skillsPreferred Qualifications- Ability to work and communicate among multiple teams and functions- Proactive and able to multitask; a self-starter, that is effective working both independently and in a team environment.- Desire to learn and take on other responsibilities as needed. D&I Statement
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