Accounts Payable Specialist

2 weeks ago


Los Angeles, United States APLA Health Full time
Job Details

Job Location
David Geffen Health Center, Koreatown - Los Angeles, CA

Position Type
Full Time

Education Level
High School

Salary Range
$25.60 - $28.42 Hourly

Travel Percentage
None

Job Shift
Day

Job Category
Finance

Description

POSITION SUMMARY:

Perform all accounts payable related functions necessary for the timely payment of invoices, including entering invoices, processing checks, and distributing checks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Invoice / Expense & Mileage Reports / Check request processing
  • Verify invoice/expense report or check request for accuracy and indicate/verify GL coding.
  • Verify proper authorizations of responsible personnel.
  • Verify proper paperwork before paying, including signed contract, W-9 and required insurance.
  • Maintain schedule of contractual obligations and lease payments.
  • Enter invoices/expense reports, check requests and contracts into MIP accounts payable module and post to GL in accordance with APLA policy (e.g. policies regarding statements, fax copies etc).
  • Present payable items to the Accounting Manager for final review.
  • Process monthly AMEX invoice.
Check Processing
  • Prepare weekly check runs and submit for signatures of authorized personnel.
  • Prepare list of checks for Positive Pay.
  • Prepare list of ACH payments to import in online banking.
  • Distribute signed checks to vendors via mail or otherwise as appropriate or directed by authorized personnel.
  • Void checks and arrange stop payments.
  • Prepare manual checks as required.
Other
  • Vendor Maintenance including adding, deleting or changing vendor information.
  • Accounts Payable File Maintenance including vendor files and canceled checks.
  • Respond to staff and vendor inquiries, requests for credit applications and W-9's
  • Maintain and update taxpayer ID information and prepare annual 1099's and associated filings.
  • Prepare deposits and make remote desktop capture deposits or take deposit to bank, as appropriate.
  • Record ACH (or EFT) payments
  • Serve as backup for other positions in the department, as needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.

Qualifications

REQUIREMENTS:

Training and Experience:
  • A minimum of 2 years work experience in the role of Accounts Payable Specialist.
  • High school diploma or GED required.
  • Proficient in MS Excel and Word.
  • Proficient in MIP software or other financial software required.


Knowledge of:

Accounting Principles and an understanding of Accounts Payable systems.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.

COVID-19 and Booster or Medical/Religious Exemption required.

Equal Opportunity Employer: minority/female/disability/transgender/veteran.

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