Executive Assistant to the Executive Vice President for Governance
6 days ago
This is a hybrid position which requires 8 days per month in the office. You can be based in our office in Washington DCOffice. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.
About the Program:
Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI's Global Development Department builds relationships and coordinates fundraising to help the Institute deliver results and bring about a more equitable and sustainable world.
Job Highlight:
Reporting to theSenior Manager for Development Operations,you willprovide high-level administrative support to the Executive Vice President for Governance & Development and support the Global Development Directorate's communications and institutional engagement efforts. Youwill directly support the EVP as they advance department priorities. You will ensure the EVP can focus on strategic decision-making and business activities to achieve ambitious fundraising goals. Your daily work will include administrative and operational tasks, including email and calendar management, assisting with global travel, scheduling, logistics, and reporting. You will be a key player in project management, tracking short- and longer-term priorities, deadlines, and requests. You will support the preparation of materials used for internal and external meetings, events and site visits. You will anticipate the EVP’s needs as well as adapt and respond thoughtfully to emerging issues and new priorities. You will also provide general administrative support to the Global Development Directorate and support the Directorate's communications and institutional engagement efforts. You will be supported by the Core Development Team.
What will you do:
Executive Administrative Support(75%): -
Provide high-level administrative support to the Executive Vice President for Governance and Development, including email support, calendar management scheduling and materials preparation Support EVP priorities through high-level writing, creating PowerPoint presentations, drafting talking points, conducting research and other tasks Assist EVP with internal and external meetings, including preparation of meeting strategy and briefing documents, agendas, taking and transcribing meeting notes, intake on call reports and follow-up activities, videoconferencing and in-person venue needs Manage EVP’s travel itineraries, including researching and booking flights, trains, rental cars, accommodations, ground transportation and other logistics Manage expense reports and reimbursements. Track expenses and file reports in compliance with WRI policies Support the management and maintenance of Constituent CRM records with activities, call reports, meeting notes, event attendance, and/or gift notes, including scanning and attaching all relevant documents to the constituent recordDevelopment Directorate Support(15%):
Manage logistics, coordinate planning, develop agendas, and provide on-site support for Directorate meetings, events, and retreats Provide Directorate administrative support including CMD library maintenance, internal resource document management Support Directorate efforts to leverage WRI leadership travel for donor visits and high-visibility events, including monitoring and coordinating schedules, preparing visit itineraries, and coordinating background document preparation Provide surge capacity for Special Projects and initiatives as needed Contribute to project management in AsanaInternal and External Communications Support(10%):
Support coordination of Directorate efforts to promote WRI events, communications, and knowledge products for donor stewardship and cultivation opportunities Support Directorate lists management efforts, including President's List, suppression lists, and invitation lists Coordinate team inputs and develop content for internal communications vehicles, such as the WRInsider (WRI's internal newsletter) and Dev DispatchWhat will you need:
Education:You have completed abachelor’sdegreein a relatedfield; relevant work experience in lieu of degree is accepted Experience:You have a minimum of3years of relevantexperiencepreferablyproviding executive-level support, as a project manager, administrative lead, research assistant or similar Experience at a global organization and/or in a fundraising department Experience with complex calendar management and coordinating multiple projects through a project life cycle Experience with communications, including strong planning, professional writing, and presentation skills Ability to establish processes, systems and workflows, and ensure adherence to procedures and follow-up Experience with and knowledge of Microsoft Office 365, Asana, and with a CRM database Ability to handle sensitive information with the highest degree of integrity and confidentiality Languages:You have verbal and written proficiency in English Requirements:Existing work authorization is required where this positionis based.WRI is unable to authorize visa workauthorizationPotential Salary:US salary range is between69,000 and73,000
USD.Salary is commensurate with experience and other compensable factors.
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