Sr. Legal Secretary

Found in: Talent US C2 - 2 weeks ago

Phoenix, United States Blue Cross Blue Shield of Arizona Full time

Job Description

Awarded a Healthiest Employer, Blue Cross Blue Shield of Arizona aims to fulfill its mission to inspire health and make it easy. AZ Blue offers a variety of health insurance products and services to meet the diverse needs of individuals, families, and small and large businesses as well as providing information and tools to help individuals make better health decisions.

This position is a hybrid role

Performs legal secretary and administrative duties to support attorneys.

REQUIRED QUALIFICATIONS

Required Work Experience

5 years of experience as a legal secretary (level 1) 7 years of experience as a legal secretary (level 2)

Required Education

High-School Diploma or GED in general field of study (All Levels)

Required Licenses

N/A

Required Certifications

N/A

PREFERRED QUALIFICATIONS

Preferred Work Experience 2 years of litigation support experience (all levels) 5 years of transactional experience (all levels) 7 years of experience as a legal secretary (level 1) 10 years of experience as a legal secretary (level 2)

Preferred Education

2 years post-secondary education in business, legal services, or general field of study (All Levels)

Preferred Licenses

N/A Preferred Certifications N/A  

ESSENTIAL job functions AND RESPONSIBILITIES


level 1 (Legal Secretary) - Performs job functions with moderate supervision

Draft and/ or edit a variety of correspondence and other documentation, at the direction of the attorneys based upon requests from the applicable business department for attorney review, and legal assistance. Assist in preparation of PowerPoint slides for Board Meetings, and other presentations. Prepare and track a variety of reports that may include government filings, travel, expenses, continuing legal education, contract databases, co-branding partner list, federal rules & regulations, legal articles etc. Monitor Legal Ease proxy boxes and timely submit legal ease records for paralegal and attorney review. Work with the applicable submitter to ensure timely submission and tracking of marketing and other materials requiring regulatory submission. . Prepare, submit and track advertisement filings within the SERFF platform with the Department of Insurance and Financial Institutions (DIFI).  Follow contracts in the Archer contract management system through the entire contracting process, including assigning reviews to attorneys, assisting in preparation of attorney drafts, obtaining input from requesting departments, sending duplicate originals for signature and receiving signed originals for storage in files. Maintain databases or similar systems to track the status of contracts, government filings or other projects as requested. Schedule a variety of meetings and arrange for travel accommodations for attorneys. Provide back-up as needed for department telephone, mail distribution, ordering supplies, filing and other miscellaneous office tasks. Interface with, other attorneys, state, regional and federal government agencies, the Blue Cross Blue Shield Association and a variety of other entities on a regular basis. Manage documents or projects, including file preparation and management, and compilation of notebooks, as assigned by attorneys. Ensure confidentiality and control access to sensitive information.

level 2 (Senior legal secretary) - Performs job functions with minimal supervision

Manage large documents or complex projects, including file preparation and management, as assigned by attorneys. Provide peer-level review and mentoring to level 1 Provide administrative support for development and timely monitoring of the legal department budget in the Hyperion system. Provide this same budget support for the Government Relations & Public Policy department. Organize and plan the annual legal retreat.

ALL LEVELS

Each progressive level includes the ability to perform the essential functions of any lower levels. The position requires a full-time work schedule. Full-time is defined as working at least 40 hours per week, plus any additional hours as requested or as needed to meet business requirements. Perform all other duties as assigned.

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