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Administrative Coordinator

3 months ago

Christiansburg, United States Carilion Clinic Full time

Administrative Coordinator - Nursing Administration - CNRVMC -

Christiansburg, VA, US, 24073 Christiansburg, VA, US, 24073

Employment Status Full time Shift Day Facility CNRVMC - Carilion New River Valley Medical Center Requisition Number 148145

How You’ll Help Transform Healthcare


This position is located onsite at Carilion New River Valley Medical Center (CNRVMC) and will work full time, Monday-Friday, business hours, either 8am-5pm or 7am-4pm. Will provide administrative support to inpatient and resource pool departments.

Take this rare job opportunity to apply your skills to a dynamic new setting. Keep vital teams organized, informed, and fully prepared to succeed. At Carilion Clinic, our team provides administrative support in a forward-thinking environment. You will thrive through extensive training, supportive leaders and potential for advancement. Carilion offers comprehensive benefits, paid time off, and tuition options. Join a team where your skills and ideas will make a difference in the health of our patients and the communities we live in.

The Administrative Coordinator provides administrative, scheduling, and customer service support to the department, administrative staff, QM and clinical staff, to assure quality, efficient and cost effective services.

The job duties of the Administrative Coordinator include, but are not limited to, the following

Serves as a resource for Senior Director, Unit Directors, Manager, QM and ED Educators. Provides direction, answers questions and resolves concerns, making appropriate recommendations for resources and contacts as needed. Facilitates payroll processes for clinical staff using KRONOS. Tracks clinical staff vacation time and enters hours into time/attendance system. Ensure accuracy of data and collaborates with system payroll representatives. Collaborates with Educators and management to facilitate licensed clinical staff licensure and regulatory compliance. Maintains databases and files, and effectively communicates with Senior Director, management team, Educators, and QM. Participates in project management activities as assigned, including provision of clerical duties or higher level involvement such as coordination of processes or events. May coordinate meeting rooms, catering, information, invitations, and appointments for events. Provides technical support. Utilizes computer skills to create and maintain databases, spreadsheet files, PowerPoint presentations, QM data, and graphs, ensuring accuracy, production and distribution. Collaborates with the data analyst on specialized projects to meet project deadlines. Composes and/or types correspondence. Provides support for production of a variety of written materials including agendas, minutes, and reports. Prepares monthly reports and assists in maintenance of physician contracts. Keeps files and reports in a confidential manner. Possess excellent customer service and communication skills to work in a highly dynamic environment.

What We Require



Education  Associate degree or equivalent combination of education or equivalent 4 years of experience required.

Experience  Two years experience in data collection and analysis and/or advanced secretarial support required. Experience in emergency services or physician practice setting preferred.

Other Minimum Qualifications Advanced computer skills with knowledge of a variety of software programs, including Microsoft word, Excel, Access, word processing, spreadsheets and presentation or database software. Excellent communications and organizational skills required.

About Carilion


.

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.


Requisition Number 148145 
Employment Status Full time 
Location CNRVMC - Carilion New River Valley Medical Center 
Shift Day 
Shift Details Full Time, Monday-Friday, business hours 8am-5pm or 7am-4pm

WDS