Administrative Support Associate

4 months ago

Stamford, United States Kelly Services Full time
Kelly Government Solutions is seeking an enthusiastic Administrative Support Associate to join our dynamic Stamford Passport team. Do you like working in a fast-past environment that fosters collaboration and teamwork? Are you interested in growth and stability? If so, apply today.

Base hourly wage: $20.85. Employees will receive an additional $4.57/hour health and welfare benefit, which can be elected as cash, medical benefits, or a 401k contribution.

Required Qualifications:
  • Two years of general office experience
  • Two years of experience utilizing a variety of office software, specifically Microsoft Office
  • Ability to work in one place and traverse the office on a continuing basis
  • Must maintain constant awareness of all aspects of internal and external security
  • Ability to successfully complete a background Investigation to include: 50 State Criminal, Education and Employment checks; additionally, your ability to successfully complete a Credit and/or Driving Records check may be conducted if required by the contract for continued employment
  • Due to the nature of the government contract requirements and/or clearance requirements, US citizenship and an ability to obtain an MRPT clearance is required.
  • Selected candidates must be able to frequently lift and carry up to 45 lbs. This position may require long hours of standing, so candidates will be expected to stand and walk around the worksite for the entirety of their shift.
Job Details:
  • Operate various equipment for high-speed scanning, mail out, and metering of mail
  • Prepare and mail envelopes with correct passport and corresponding supporting documents
  • Box and archive files for storage purposes
  • Interface with passport applicants at Agency/Center Information and Will-Call counters
  • Ensure appointment is scheduled
  • Review passport application, photograph, identification and supporting documentation for completeness prior to adjudication
  • Ensure the application and documents comply with Passport requirements, photograph meets Passport standards, and customer is provided fee information
  • Prior to distributing to applicants, print and review passport books for accuracy and quality
  • Process refund/reimbursement requests
  • Generate a credit card payment from the applicant and distribute completed batches to the Cashier's Office
  • Verify all completed transactions and run designated reports
  • Assist with Acceptance Agent training: prepare training materials, conduct "meet-and- greets," set-up training sessions, conduct office tours, etc.
  • Assist CSM in maintaining and cataloging electronic records of passport acceptance facilities
  • Contact applicants to request necessary documents
  • Resolve undeliverable mail items by contacting the customer and appropriately documenting all actions taken in a SharePoint application
  • Generate correspondence to resolve application discrepancies, including Return to Sender (RTS), Rewrites and Re-issues, and re-batch into the system
  • Per the guidance of DOS Passport Specialists, generate correspondence to resolve application discrepancies, including Return to Sender (RTS), Rewrites and Re-issues, and re-batch into the system
  • Assist with various special projects as requested by the Government
  • When required, relieve receptionist at lunch/breaks to answer administrative telephones

PHYSICAL DEMANDS:
  • Capable of doing repetitive functions such as lifting, sitting, reaching, twisting, sealing envelopes, and filing.
  • Standing in the public waiting area of the agency, while assisting the internal and external customer and public. You may be required to stand for a minimum of 6 hours, but not to exceed 12 hours in each day based upon scheduling requirements.
  • Ability to move up to 45 lbs.
  • Ability to work in inclement weather conditions, as requested by our government customer.

Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch. Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers.
Kelly Government Solutions (KGS) is a specialty service of Kelly Services, Inc., a leader in providing workforce solutions. KGS provides experienced staff to the federal government and its key suppliers, including prime and small business contractors. Through services such as government contract staffing, workforce management and project management, and contract compliance services, KGS can supply talent to both public and private sectors alike. KGS offers engineering, IT, administrative, scientific, and healthcare professionals the opportunity to work with many of the prestigious Government organizations worldwide. Visit www.kellygovernmentsolutions.com

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world's most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It's just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

  • Administrative Support Associate

    1 month ago

    Stamford, Connecticut, United States Kelly Services Full time

    Administrative Support AssociateKelly Government Solutions is seeking a highly skilled Administrative Support Associate to join our dynamic team in Stamford. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support...

  • Administrative Professional for Legal Support

    3 weeks ago

    Stamford, Connecticut, United States Kaufman Borgeest & Ryan LLP Full time

    This position requires a highly motivated and organized individual with excellent administrative skills to provide support in a fast-paced legal environment.Key responsibilities include:Providing administrative assistance to attorneys and staffManaging calendars, scheduling appointments, and coordinating travel arrangementsPreparing and editing documents,...

  • Administrative Support Specialist

    3 weeks ago

    Stamford, Connecticut, United States Northbound Executive Search Full time

    We are seeking an Administrative Support Specialist to join our team at Northbound Executive Search. This role would be 5x per week in-office and is a contract-to-full time hire opportunity with a lot of room for professional growth over time into other areas of the company.Responsibilities:Welcome all guests, clients, and vendors cordially, ensuring a...

  • Administrative Support Specialist

    4 weeks ago

    Stamford, Connecticut, United States Northbound Executive Search Full time

    We are seeking an Administrative Support Specialist to join our team at Northbound Executive Search. This role would be 5x per week in-office and is a contract-to-full time hire opportunity, with a lot of room for professional growth over time into other areas of the company.Responsibilities:Welcome all guests, clients, and vendors cordially, ensuring a...

  • Administrative Support Specialist

    4 weeks ago

    Stamford, Connecticut, United States DaVita Full time

    About the Role:We are seeking a highly skilled and organized Administrative Support Specialist to join our team at DaVita. As an Administrative Support Specialist, you will provide administrative support to our healthcare team, ensuring the timely and accurate completion of tasks and projects.Key Responsibilities:Provide administrative support to the...

  • Administrative Support Specialist

    3 weeks ago

    Stamford, Connecticut, United States Insight Global Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team. The ideal candidate will have a strong background in executive administration, excellent communication skills, and the ability to work independently.Key ResponsibilitiesManage calendars, schedule meetings, and arrange travel...

  • Administrative Support Specialist to Chief Executive Officer

    3 weeks ago

    Stamford, Connecticut, United States RMS Companies Full time

    At RMS Companies, we are seeking an exceptional Administrative Support Specialist to provide high-level support to our Chief Executive Officer.Job Summary:The Administrative Support Specialist will serve as a key member of our team, providing administrative support to the CEO in a fast-paced environment. This individual will be responsible for a wide range...

  • Sales Support Administrator

    3 weeks ago

    Stamford, United States Renewal By Andersen Full time

    Join Our Team as a Sales Support Administrator at Renewal by Andersen - Stamford, CT! Are you passionate about supporting sales teams and facilitating success? Renewal by Andersen, a proud division of the prestigious Andersen Windows, invites you to be a vital part of our dynamic team! With over a century of excellence in the window and door industry, we are...

  • Sales Support Administrator

    2 weeks ago

    Stamford, United States Renewal By Andersen Full time

    Join Our Team as a Sales Support Administrator at Renewal by Andersen - Stamford, CT! Are you passionate about supporting sales teams and facilitating success? Renewal by Andersen, a proud division of the prestigious Andersen Windows, invites you to be a vital part of our dynamic team! With over a century of excellence in the window and door industry, we are...

  • Administrative Professional for Legal Support

    3 weeks ago

    Stamford, Connecticut, United States Kaufman Borgeest & Ryan LLP Full time

    Job Summary: We are seeking a highly motivated and organized Administrative Professional to provide support to our legal team at Kaufman Borgeest & Ryan LLP. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to maintain confidential information.Key Responsibilities:Provide...

  • Administrative Support Specialist

    3 weeks ago

    Stamford, Connecticut, United States IST Management Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at IST Management. As a key member of our office services staff, you will provide administrative support services at our client site locations in Stamford, CT. Your primary responsibilities will include managing mail, handling front desk...

  • Legal Administrative Assistant

    3 weeks ago

    Stamford, Connecticut, United States Kaufman Borgeest & Ryan LLP Full time

    This position requires a highly motivated and skilled administrative professional to join our legal team at Kaufman Borgeest & Ryan LLP. The successful candidate will be able to multitask, adapt to new technologies, and maintain confidentiality.Key Responsibilities:Provide administrative support to our litigation teamManage and maintain confidential...

  • Pharmacy Support Associate

    4 weeks ago

    Stamford, Connecticut, United States Stop & Shop Full time

    Job Summary: We are seeking a Pharmacy Support Associate to join our team at Stop & Shop. As a Pharmacy Support Associate, you will play a critical role in delivering exceptional customer service and supporting our pharmacists in providing outstanding care to our customers. Key Responsibilities: Assist pharmacists in delivering outstanding customer service...

  • iSeries Systems Administrator

    4 weeks ago

    Stamford, Connecticut, United States American Rental Association Full time

    Job SummaryWe are seeking a highly skilled System Administrator to join our team as an IBM-i Platform Support Specialist. As a key member of our infrastructure team, you will be responsible for the administration, planning, and scheduling of all activities associated with providing support for the entire AS400 landscape.Key ResponsibilitiesAdminister and...

  • Administrative Coordinator

    1 day ago

    Stamford, United States Charter Oak Communities Full time

    Reports To: Supervising Staff Department: Property Management Position: Full Time FLSA Status: Non-Exempt Union: Local 1303 DateAdopted: January 24, 2019 Revisions:Position Summary: This position provides diverse administrative support to property management staff and is the primary contact for residents, applicants and the public. Essential Duties and...

  • Administrative Assistant

    1 month ago

    Stamford, Connecticut, United States Northbound Executive Search Full time

    Receptionist Job DescriptionWe are seeking a highly organized and detail-oriented Receptionist to join our team at Northbound Executive Search in Stamford, CT.This is a contract-to-full-time hire opportunity with a lot of room for professional growth over time into other areas of the company (finance, administrative, HR, etc.).Key Responsibilities:Welcome...

  • iSeries Systems Administrator

    3 weeks ago

    Stamford, Connecticut, United States American Rental Association Full time

    About the Role:We are seeking a highly skilled iSeries Systems Administrator to join our team at United Rentals. As a key member of our infrastructure team, you will be responsible for the administration, planning, and scheduling of all activities associated with providing support for the entire AS400 landscape.Key Responsibilities:Administer and maintain...

  • Systems Administrator

    4 weeks ago

    Stamford, Connecticut, United States Jobs for Humanity Full time

    About the role:We are seeking a skilled Systems Administrator to join our team at FIS. As a key member of our Systematics Account Team, you will be responsible for maintaining the critical server infrastructure that enables us to advance the way the world pays, banks, and invests.You will deploy new technologies, ensure system performance, and collaborate...

  • iSeries Systems Administrator

    4 weeks ago

    Stamford, Connecticut, United States United Rentals Full time

    System Administrator for IBM-iUnited Rentals is seeking a skilled System Administrator to join our team. As a System Administrator for the IBM-i platform, you will be responsible for the administration, planning, and scheduling of all activities associated with providing support for the entire AS400 landscape.This includes in-depth hardware, operating...

  • Administrative Coordinator

    4 weeks ago

    Stamford, Connecticut, United States City of Stamford Full time

    Job Summary: The Administrative Coordinator - Special Education is responsible for providing administrative support to the Director of Special Education and other key personnel. The successful candidate will have excellent organizational and communication skills, with the ability to maintain detailed records and confidential files. Key Responsibilities:...