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Administrative Assistant II
2 months ago
Job Specifications:
- Job Type: Full-time temp for 3 months
- Company: Orlando, FL 32809
- Pay Rate:$19/hour
- Shift: M-F 7:30am-4:00pm
Job Summary:
In this role, you will be responsible for providing administrative support to all facility personnel, assisting with paperwork processing, customer walk-ins, and various administrative tasks. The ideal candidate will have excellent communication skills, advanced computer skills, and the ability to work independently with minimum supervision.
Roles and Responsibilities:
- Organize, collate, scan, and archive all daily business records for the facility.
- Provide assistance to all customer walk-ins and pick-ups, ensuring excellent customer service.
- Greet and assist all visitors to the facility in a professional and friendly manner.
- Assist warehouse personnel with bill of lading processing.
- Assist dispatch with printing, sorting, and organizing delivery tickets for drivers.
- Assist Branch Operations Manager with all administrative and clerical requirements.
- Assist Sales department with mailings and special projects.
- Scan and archive all daily business transactions and forward them for processing.
- Assist customers with fuel island transactions, including credit card transactions and assistance with fleet cards and PINs.
- Process, account for, and reconcile all cash transactions for the facility.
- Assist the HR Department with filing, mailings, special projects, scheduling interviews, etc.
- Open and distribute mail and maintain postage level for the postage machine.
- Order office supplies and maintain the supply cabinet and kitchen supplies.
- Provide assistance for all office and administrative functions at the facility and other tasks as assigned.
Qualifications & Skills:
- Must be fluent in written and oral use of the English language.
- Associate’s Degree from an accredited college or university and at least three (3) years of experience
- Highly advanced PC skills, including training and knowledge of various software packages in an integrated ERP type system.
- Ability to read, analyze, and interpret general business records and reports.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Word, Excel, PowerPoint, and other report writing and project planning software.
- Experience working in an ERP environment is desirable.
Apply today
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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