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Document Control Specialist
3 months ago
DESCRIPTION
Rail is among the most energy efficient modes of transportation for freight and passengers. Come join Michael Baker in the exciting role of assisting our rail passenger and freight rail clients in the planning for and delivery of critical infrastructure that advances sustainable development in our communities, reduces emissions and supports healthier landscapes. Michael Baker is a leading provider of program management, construction management, planning, design, and construction phase services, providing support for capacity, operations, and maintenance projects for multiple rail carriers throughout the country. We demonstrate our dedication to enhancing the rail freight and passenger experience through the development of exceptional transportation centers, rail stations, freight right-of-way infrastructure, and a host of rapid transit projects.
Michael Baker is seeking a talented Document Control Specialist with a specialization in construction projects and program management, to help make a difference in our Rail and Transit Practice. Under limited supervision, the candidate will assist a program management team with the definition of standards and workflows for document management as well as supervise the collection, authoring, publication, storing, and retrieval of documents across a variety of stakeholders. This position will work across traditional and SharePoint file management structures while supporting a dedicated technical team in the establishment and utilization of a program-specific Project Management Information System (PMIS).
The person shall work from our Alexandria office. In-person office presence with the project manager is required and expected, minimum four days in-person with up to two days remote or virtual work available at the project manager’s discretion.
Responsibilities include:
Maintains the master electronic project files. Organize and maintain file system, file correspondence and other records. Define and maintain file naming conventions, retention policy, etc. Track process of changed documents through the PMIS and/or hard copy workflow. Prepare electronic document templates for transmittals, letters, activity logs, and other programmatic functions. Assist the project manager in gathering of documentation to support preparation of status reports and invoices. Scan documents, update procedures, and type Word documents as required. Maintain confidentiality of sensitive documentation. Keep the project team updated on new document versions and how to obtain access. Interface/upload documents as directed to client/stakeholder PMIS/ERP document control systems. As needed, assist Project Managers to meet document deliverable dates and properly document dates of incoming and outgoing documents. Support Quality Management in the performance of quality reviews and audits. Assist team in client interface and providing access to pertinent information. Support team with day-day to program administration duties as assigned.Occasional to moderate travel may be required.
PROFESSIONAL REQUIREMENTS
Two year degree in Engineering Technology, or Construction Management, or a CADD Technology degree beneficial. 0-3 years of experience in a design or construction office that required distribution and tracking of plans. Knowledge of the Construction Management industry and how engineering plans are conveyed to the contractor. Proficiency with Microsoft Windows and Office (Word/Excel) and working with Adobe preferred. Can work independently without much guidance. Detail oriented as well as organized, and multitasker. Excellent verbal and interpersonal skills and problem-solving ability Strong work ethic and integrity Attitude toward continuous process improvement. COMPENSATION
The approximate compensation range for this position is $61,572 to $84,046. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.
