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Events Associate

3 months ago

Washington, United States Sazerac Full time

Job Description

/Responsibilities Manage the planning, coordination, and execution of government affairs events primarily at the Sazerac House DC (SHDC) as well as off-premise, as needed. The associate will provide support during events, including coordination with fundraisers, caterers, meeting planners and stakeholders. Manage event logistics, contracts, and audiovisual arrangements/setup. Coordinate/communicate with event participants. Maintain accurate records. Assist in event budgeting. Assist with special projects such as coordination surrounding charitable donations of Sazerac product. Collect feedback and evaluate event success metrics to identify areas for improvement. Evaluate and elevate SHDC visitor quality. Manage the invoicing system in coordination with SHDC including SazeracPAC, making sure all remains 100 percent compliant. Maintain accurate event-related documentation, including inventory usage, participant lists, event summaries and expense reports. Generate reports on event outcomes as needed. Serve as liaison to Accounting Department for Department’s invoicing. Oversee SHDC operations such as service appointments, mail sorting; maintenance of communal space; organization of storage spaces; coordinate contractors as needed. Improve or create new communications/collateral pieces including event intake form and one-pager on rental/logistics/details.

Qualifications/Requirements

JOB REQUIREMENTS

Bachelors Degree or equivalent work experience Ability and willingness to work non-traditional hours (nights) Strong ethical and professional integrity Ability to project a professional image Strong planning and organizational skills Working knowledge of MS Office Products (Word, Excel and Outlook) Ability to develop customer relationships Ability to manage multiple projects at one time Strong analytical, problem-solving, and decision-making skills. Excellent communication, negotiation, and conflict resolution skills Good time management skills and the ability to prioritize


PREFERENCES

1 year of events or hospitality industry experience Practical experience typically obtained through professional position(s)


PHYSICAL REQUIREMENTS

In-person job attendance A valid driver's license Ability to pick up and/or move objects up to 25 pounds without assistance Sazerac and its affiliates engage in personnel decisions and administer our personnel policies without regard to race, religion or creed, color, sex or gender (including pregnancy), sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, status as a protected veteran, genetic information, or any other legally protected characteristic. We affirm in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws.

Sazerac requires all team members to act responsibly around alcohol and to responsibly consume alcohol. As such, the Company evaluates alcohol related offenses as part of its background check processes.