Training and Employee Engagement Specialist

1 month ago

Austin, United States The University of Texas at Austin Full time

Job Details

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General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:

100% employer-paid basic medical coverage 

Free Capital Metro bus rides

Retirement contributions

Paid vacation, sick time, and holidays

Career growth and professional development

Please visit our Human Resources (HR) website at to learn more about the total benefits offered when you join our team

Purpose

This position is part of the Employee Development and Engagement Team (EDE) for University Housing and Dining (UHD). This position provides professional development and facilitates recognition and community building for a department of over 1000 employees. EDE is part of a full-service Human Resources team supporting UHD.

Responsibilities

Adult Education and Employee Development: Coordinate ESL (English as a Second Language), Conversational Spanish, and Digital Literacy classes. Develop class schedule for each semester, in partnership with instructors (Texas Global and Austin Community College). Confirm pricing, request funding approval, and follow appropriate purchasing procedures to arrange the instructors’ services. Identify opportunities and work with instructors to customize class content to meet business needs. Recruit participants and ensure they meet qualifications, have supervisor approval, and are available at the time of the class that best meets their skill level. Track attendance and communicate expectations to participants and supervisors. Attend classes to support participants and instructors.

Employee Engagement and Culture: Support the Senior Employee Engagement Specialist in the planning and execution of initiatives that drive employee engagement and cultivate a positive workplace culture. Establish working relationships with employees at all levels and in all units, seeking to understand current and future needs related to employee engagement, with a focus on wellness and adult education. Serve as an active member of the UHD CARE Committee to support community-building, employee appreciation, recognition programs, and department-wide events. Facilitate parts of New Employee Orientation and Supervisor Orientation sessions. Participate in action planning and identify innovative solutions to support the Change Starts With Us campus initiative and campus strategic plan. Help to transmit organizational culture to UHD staff through intentional experiences that enable employees to understand and embrace the concepts and expectations.

Coordinate UHD Wellness Program: Plan and execute regular programming that connects UHD employees to the eight pillars of UHD Wellness. Create experiences that are welcoming and accessible, and that meet a variety of wellness interests and needs. Pursue opportunities to work with campus partners, including Healthpoint/EAP, UHD Nutrition, UTHealth Austin, UFCU and others, to bring innovative content and engaging activities.

Scheduling and logistics: Point person for NEO, Supervisor Orientation, Adult Ed and Wellness. Support for other EDE trainings and events. Prepare supplies and materials, load and unload wagons and vehicles, ensuring all required materials and equipment are ready according to checklists; setup and breakdown rooms. Schedule sessions; reserve vehicles, book rooms and communicate setup and A/V needs to the appropriate UHD stakeholders; arrange catering and refreshments.

Administrative and miscellaneous: Create events, sessions and curricula in UTLearn. Assign courses using the Learning Assignment Tool; upload rosters and update transcripts. Track attendance and take photographs at trainings and events. Translate materials into Spanish as skills allow.Maintain inventory and organization of EDE resources including prizes/giveaways, snacks, supplies, and polos. Provide administrative support for CliftonStrengths at UHD. Support the HR team as a backup during peak periods; provide customer service to employees/visitors. Other related duties as assigned.

Required Qualifications

Bachelors Degree

At least 2 years experience in a related field to the subject being taught.

Preferred Qualifications

Spanish-English bilingual strongly preferred.

Experience working in HR field.

Experience working in higher education.

Proficient using Microsoft Office programs, specifically, Word, Excel, PowerPoint and Outlook.

Experience in the planning and/or execution of workplace engagement initiatives such as community-building, wellness, orientation, recognition, and/or appreciation programs.

Experience in the planning and/or execution of training or professional development initiatives.

Experience as a presenter or facilitator with the ability to engage audiences of varying size.

Experience in the planning and/or execution of staff events.

Strong interpersonal skills with experience building relationships in the workplace.

Experience working on multiple concurrent projects, with the ability to organize and prioritize tasks and transition effectively between areas of focus.

Strong written and verbal communication skills with experience communicating information to audiences of varied professions and education levels.

Salary Range

$50,000+ depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of keyboard at a workstation 

Work Shift

Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary to include nights and weekend.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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