Office Administrator

7 months ago


Los Angeles, United States Compass Full time

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

The (OA) is a core in-office role in all of our sales offices. This position reports to and supports the Sales Manager in ensuring a seamless and exceptional agent experience as our top priority. The OA demonstrates dynamic customer focus, positivity, approachability, flexibility, and capabilities to perform in a fast-paced environment ranging from top executives and real estate agents to vendors, business partners, and staff. An OA is the first impression for the office, ensuring the office runs efficiently, providing our customers unparalleled service, and playing a critical role in the daily operations of the office.

Please note: this role is 100% in-office based in our Hollywood office in Los Angeles, CA.

Front End | Agent Facing Behaviors

Serves as the face of the office by welcoming and coordinating guests and providing a high-touch experience Builds and nurtures relationships with all customers in the office through frequent touch bases throughout the day Provides services including but not limited to: recognition, networking, community, and retention Maintains office environment by ensuring the office stays clean, stock and organized throughout the day Provides Level 1 platform, marketing and IT support to customers  Answer and direct all incoming calls to the appropriate parties. Attends office events and meetings and solve problems as they occur

Back End | Administrative Tasks

Manage and execute the office’s standard operating procedures and tracking processes (including staying within budgeting guidelines, SpaceIQ, ordering & processing deliveries) Follow appropriate regional procedures to process and track all customer (agent) commission checks, referrals, and CDAs Ensure cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms, kitchen, and general common areas Collaborate with the Workplace Operations team and other departments as needed on special projects and initiatives Oversee planning and logistics associated with events and meetings Manage internal communications including office updates and newsletters per the guidance of Sales Manager Provide administrative support to Sales Manager as needed, such as calendaring, scheduling and expense reports Field internal and external general office inquiries Liaise with Fed-Ex, UPS, USPS, etc. for all incoming and outgoing packages Process and distribute all incoming mail Assist as needed with facilities management inquiries for the office Maintain and order necessary office supplies from appropriate vendor

What We Look For:

Service experience with an emphasis on hospitality, customer service, customer resolution, facilities, corporate services, property management, or equivalent office management or administrative support Real estate brokerage experience preferred Proven track record of experience with various technology platforms Ability to perform cross-functional tasks to provide top-level marketing, customer success, and IT support Ability to multitask, establish priorities, meet deadlines and make sound decisions Strong detail orientation and organizational skills Articulate verbal and written communication Proactive and resourceful Proficient use of Google Workplace applications and working knowledge of CRM tools, basic marketing design tools like Canva, and knowledge of social marketing platforms like Facebook, Instagram, and LinkedIn

Compensation: 

The base pay range for this position is $16.85 - $24.00 hourly; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met.

Perks that You Need to Know About:

Participation in our incentive programs (which may include where eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, marriage leave, and recharge leave; medical, tele-health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.



  • Los Angeles, California, United States Dental Office Full time

    Job DescriptionWe are seeking a motivated and enthusiastic front office receptionist to join our team at the Cosmetic and Family Dental Office.The ideal candidate will have strong multitasking skills, a strong work ethic, and excellent customer service skills.ResponsibilitiesSchedule appointments and manage patient flowProcess patient billing and...


  • Los Angeles, California, United States Law Office of Alex Galvez Full time

    Job SummaryThe Law Office of Alex Galvez seeks an experienced Administrative Receptionist to provide high-level administrative support to their team. The ideal candidate will have excellent communication skills, attention to detail, and the ability to work well under pressure.Key ResponsibilitiesAnswer and direct phone calls, respond to emails, and manage...


  • Los Angeles, California, United States Douglas Emmett Full time

    Job SummaryWe are seeking an experienced Office Administrator to join our team at Douglas Emmett. As an Office Administrator, you will provide administrative support to the Property Manager, handling office operations in accordance with our company standards.About the RoleThis is a unique opportunity to work in a fast-paced environment, providing exceptional...


  • Los Angeles, California, United States Dental Office Full time

    Job SummaryWe are looking for a skilled dental administrative assistant to join our team. The successful candidate will be responsible for managing front office operations, providing exceptional customer service, and maintaining accurate records.Company DescriptionWe are a family-owned dental office dedicated to providing personalized care to our patients....


  • Los Angeles, California, United States Douglas Emmett Full time

    Job OverviewDouglas Emmett, a leading real estate investment and property management company, seeks an experienced Administrative Officer to join its team in Los Angeles County. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proven track record in office administration.Estimated SalaryThe estimated...


  • Los Angeles, California, United States SAMKO, LLC Full time

    Job SummaryWe are seeking an experienced Office Administrator to join SAMKO, LLC. The successful candidate will be responsible for providing administrative support in a fast-paced office environment.Key Responsibilities:Draft and edit correspondence, reports, and other documents as requiredPlan and coordinate meetings, appointments, and eventsGreet and...


  • Los Angeles, California, United States Pasadena Unified School District Full time

    About the RoleAs an Office Manager at Pasadena Unified School District, you will oversee the operation of a clerical unit performing a wide variety of routine or confidential administrative and support functions for administrators and support personnel. Your responsibilities will include ensuring the appropriate quality, quantity, and timeliness of work, as...

  • Office Administrator

    6 hours ago


    Los Angeles, California, United States Certified Employment Group Full time

    Job DescriptionWe are seeking a skilled Office Administrator to join our team at Certified Employment Group. This is a fantastic opportunity for a highly organized and detail-oriented individual to take on a key role in supporting the smooth operation of our office.The successful candidate will have a strong background in administration, with excellent...


  • Los Angeles, California, United States ArcCity Full time

    Job Description:We are seeking an experienced Office Secretary to join our team at Arc City, a reputable general contractor company. As a key member of our administrative staff, you will perform a variety of clerical and administrative tasks, including drafting correspondence, scheduling appointments, and maintaining organized filing...

  • Office Administrator

    2 weeks ago


    Los Angeles, California, United States Solomon Page Full time

    We are seeking an experienced Office Administrator to join our team in Los Angeles, CA.The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to multitask with ease. As an Office Administrator, you will be responsible for maintaining a well-organized reception area, managing incoming and outgoing calls, and...


  • Los Angeles, California, United States Specialty Medical Office Full time

    Clinical Office AssociateWe are seeking a highly skilled Clinical Office Associate to join our team at Specialty Medical Office. As a key member of our staff, you will be responsible for providing administrative support to our clinical teams and ensuring the smooth operation of our medical office.About Our Practice:We are a small, privately owned medical...

  • Office Administrator

    2 weeks ago


    Los Angeles, United States Career Group Full time

    Position Details:Role: Receptionist/Office AdminCompany: A Popular Kids’ Lifestyle Brand!Location: Van Nuys, CAPay Rate: $22-24/hour DOESchedule: Monday - Friday, 8:00am-4:30pmDuration: 2-months temp and potential conversion for the right fit Overview: The role involves managing reception duties, including answering phone calls, welcoming visitors, and...


  • Los Angeles, California, United States Specialty Medical Office Full time

    We are seeking a highly skilled Healthcare Administrative Assistant to join our team at Specialty Medical Office.About the Role:This is an exciting opportunity for a motivated individual to provide administrative support in a fast-paced medical environment.The ideal candidate will have excellent communication skills, both written and verbal, and be fluent in...


  • Los Angeles, California, United States 360 Orthodontics Full time

    Job OverviewWe are seeking an experienced Office Administrator to join our team at 360 Orthodontics in Westwood, Los Angeles.

  • Office Administrator

    1 month ago


    Los Angeles, United States Insight Global Full time

    We are seeking an Office Administrator to handle all office responsibilities at a capital management firm in Brentwood, CA. It will be onsite Monday - Thursday (8-1pm) with Fridays remote or off. This individual would be covering a maternity leave until April 1st (tentatively). Typical duties would include: greeting visitors, answering phones, overseeing...

  • Office Administrator

    1 month ago


    Los Angeles, United States Insight Global Full time

    We are seeking an Office Administrator to handle all office responsibilities at a capital management firm in Brentwood, CA. It will be onsite Monday - Thursday (8-1pm) with Fridays remote or off. This individual would be covering a maternity leave until April 1st (tentatively). Typical duties would include: greeting visitors, answering phones, overseeing...


  • Los Angeles, United States REAGAN GOLD GROUP LLC Full time

    Benefits: Dental insurance Health insurance Paid time off Vision insurance We seek a highly organized and proactive Office Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure the efficient operation of our office. This role requires a high level of professionalism, attention to detail,...


  • Los Angeles, California, United States StaffingForce Full time

    Job OverviewAt StaffingForce, we're seeking a skilled and detail-oriented Administrative Office Manager to join our team. This is a full-time opportunity for an experienced professional who can oversee office operations, manage day-to-day activities, and provide administrative support as needed.ResponsibilitiesMaintain a high level of office efficiency by...


  • Los Angeles, United States ANGELES DENTAL CORPORATION Full time

    About the RoleThe ideal candidate will have a strong background in office administration and possess excellent organizational skills. Your primary responsibility will be to coordinate all administrative duties, including scheduling appointments, managing office supplies, and maintaining accurate records.


  • Los Angeles, California, United States Sterling Energy Plc Full time

    Company OverviewSterling Energy Plc is a dynamic and innovative company that prides itself on providing exceptional services to its clients. We are currently seeking a highly skilled and experienced Senior Administrative Officer to join our team.Job DescriptionThe Senior Administrative Officer will be responsible for providing administrative support to...