Grants Coordinator/Grants Analyst
3 weeks ago
Job Title: Grants Coordinator/Grants Analyst
Job Location: Indianapolis, IN 46204 (Hybrid)
Duration: 3 Months Contract (with possible extension)
Job Description:
The candidate is responsible for financial management activities of the program to ensure compliance with State and Federal regulations.
The candidate will collect, compile, and upload any sub-award financial reporting i.e. notification of sub-awards, change of sub-awards, equipment management, etc.
The Grant Coordinator aids the Program directors, who is their business partner, to ensure success in managing grants, goals, timelines, providing expertise in review of financial activities and purpose.
Responsibilities:
Utilize PeopleSoft Financials to monitor and report sub-award spending throughout the fiscal year
Coordinate with Procurement staff for necessary spending of funds
Maintain and make accessible financial files.
The Grant Coordinator works with the Grant Manager for analysis, risk management and decision making on behalf of the Program, and on behalf of the state to ensure proper fund use and reporting. They are implementing Federal Grant regulations and requirements.
Assist in preparing required financial and grant reports to Federal funder.
Assist the Grant Manager in oversight of financial aspects related to Federal grants sub-awards and required reporting.
Assist in preparation of sub-award related closeout reports at the end of each fiscal year.
Assist in coordination and submission of progress reports for operational or budget adjustments as required by funder.
Gather and compile all requested information for performance measures and programmatic reporting.
Financial Management:
Maintain and monitor PeopleSoft Financials queries to prevent overspending.
Maintain contract, budget, grant, and financial files.
Job Requirements:
Knowledge of the purpose, philosophy and operation of the Divisions
Knowledge of Federal and State laws, policies and procedures as they pertain to the Finance, Grants and Programmatic Divisions
Knowledge of business administration practices and procedures and basic accounting:
GASB-Government Accounting Standards Board
GAAS-Generally Accepted Auditing Standards
GAAP-Generally Accepted Accounting Principles
Risk Management
Thorough ability to work cooperatively with staff and representatives of state, local and federal agencies
Extensive ability to read data processing printouts, analyze data and prepare reports
Advanced knowledge of appropriate PeopleSoft Financials modules
Advanced knowledge of Microsoft Excel, Outlook, Word and other Microsoft products
Must have knowledge of the statute on funding, revenues, laws by legislation
General ledger oversight, Standard Accounting rules maintained by the AOS
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