IN-DOH-Grants Coordinator

4 weeks ago

Indianapolis, United States HCL Global Systems Full time
Phone and in-person
Purpose of Position/Summary:
This position holds a key role in assiting in the management of the holistic lifecycle of Federal grants and
State appropriations.
Processes include identification of grant opportunities, securing grant funding,
subrecipient monitoring, and closing out awards.
Essential Duties/Responsibilities:
• Establish and manage the timeline and necessary documents to secure Federal grant funding.
• Regularly review Federal grants websites, SBA eCivis and other resources to seek out new grant
opportunities to increase Federal revenue for IDOH programs.
• Assist program clients with creation of grant proposal documents including but not limited to SF424,
grant narrative, and grant budget.
• Assist program clients with creation of Federal Grant Summary for submission to and approval by State
Budget Agency and OMB.
• Assist program clients with completing and submitting federal and IDOH budget templates.
• Collect and organize supporting documentation for grant proposals including but not limited to letters of
support, memoranda of understanding, job description of staff positions, resumes of existing personnel,
and other documents required by Federal and State funders.
• Shepherd program clients through approval of grant proposal by ISDH leadership and OMB and through
the SBA eCivis portal.
• Submit grant proposal as prescribed by Federal funder.to the Agency AO for submission to Federal
Funder.
• Receive and record Notice of Award (NOA) documents as sent by the Federal funder.
• Review reporting guidelines and establish reporting deadlines with relevant program and fiscal staff.
• Manage calendar of existing grant development activities: renewals, continuations, etc.
• Provide technical assistance on grant reporting to program client to ensure reporting compliance.
• Attend quarterly financial meetings with program and finance staff to assess condition of financial
expenditures within the grant budget period.
• Identify the potential for unspent funds within the grant budget period. Coordinate with program client to
request carryover of these funds as directed by the Federal funder.
• Prepare for close-out of the grant budget period and advise IDOH accounting staff as to handling of
unspent funds.
• Assists on special projects and initiatives as determined by Agency AO and IDOH Finance leadership.
• Other duties as assigned.
Job Requirements:
• Preferred Bachelor's Degree and four (4) years experience in business administration, finance, or
related field.
• Must have eight (8) years prior relevant experience to substitute for formal education.
• Knowledge of grants or Federal funding and the grant application process.
• Knowledge of State government structure, administrative procedures and financial processes.
• Ability to interpret and apply financial regulations and procedures.
• Excellent research, writing, and customer service skills.
• Interpersonal and communication skills suitable for a wide variety of contacts.
• Extensive knowledge of Microsoft Office applications.
Supervisory Responsibilities/Direct Reports:
This position has no direct reports.
Difficulty of Work: Incumbent must be able to comprehend, analyze, interpret grant guidelines to ISDH programs areas, and correlate programmatic and fiscal policies, reporting requirements and procedures. Incumbent must be able to communicate effectively orally and in writing.
Responsibility: Incumbent receives general instructions and follows established procedures without further supervision other than minimal need for assistance in performance of duties. Work is reviewed on a continuous basis to ensure compliance with established procedures.
Personal Work Relationships:
Works with a wide range of persons including supervisor, other employees in organization, other agency personnel, contractors, educators, administrators, vendors, buyers and the general public. Physical Effort: This position requires work at a desk computer for the majority of the day.
Working Conditions: Work is performed in an office setting. Incumbent must use technology including computers, email, voicemail, and electronic information systems
Skill No Of Year Last used 8 years prior experience in Business Administration, finance or related field (if no Bachelors w/4 yrs. exp. in BA, finance or related field-#5 below) Prior experience with identifying, applying for and securing funding for grants at a State or Federal level. Prior experience monitoring and closing out grant awards at a State or Federal level. Advanced knowledge of Microsoft Excel, Outlook, Word and other Microsoft products Bachelor's plus 4 years' experience in business administration, finance or related field.

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