University Program Specialist II
4 weeks ago
Position Information
General Information Position Number 001316 Vacancy Open to All Candidates Working Title University Program Specialist II Position Designation EHRA Non-Faculty Employment Type Permanent - Full-time Months per Year 12 Work Schedule 8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary Hours per week 40 FLSA Status Exempt Division Academic Affairs Department Academic Affairs (Adm) Work Location Cato 2nd Floor Salary Range Primary Purpose of Department Aligned with the institutional goals from UNC Charlotte’s 2021-31 strategic plan to “provide students a unique, comprehensive, intellectually rigorous education”, “achieve national prominence as an emerging, top-tier research university”, and “advance the research mission by recruiting, nurturing, and retaining world-class, diverse faculty, staff, and students”, the Faculty Affairs unit will work to increase faculty success, amplify the recognition of faculty accomplishments, enhance faculty practices, and foster collaboration. Primary Purpose of Position The position is responsible for independently performing a wide range of complex Human Resources actions, for full-time faculty positions recruitment, appointments, record creation process, compensation, special pay for Full-time Faculty positions and providing process consultation services in the Academic Division. This position will conduct position review/analysis associated with the establishment of new EHRA Full-time faculty positions, the modification of existing EHRA Full-time faculty positions, and all corresponding salary administration consistent with Federal, State, System Office, and University guidelines and policies. The position is responsible for the Academic Affairs Division, recruitment and hiring actions in Niner Talent for Full-time Faculty and Staff positions. Provides support and consultative services to departments as regards potential full-time faculty position design or classification needs. Summary of Position Responsibilities Responsible for Academic Affairs Division review, validation, and approval of Special Pay request for Full-time faculty positions in Niner Works following established procedure to ensure the accuracy of faculty data, compensation, and provide feedback for college business support staff. This includes processing PD7, updating tracking log, to ensure its accurate and track faculty pay and faculty data, to make sure that the 3/9 full time faculty compensation is adhered to. Responsible for supporting Full-time faculty program by managing and setting submission deadlines in collaboration with other university central and academic office timelines. This position serves the subject matter expert (SME) and Administrative Superuser for EPAF approvals and processing. Responsible for maintaining the EPAF workflow system for all EHRA Full-Time Faculty job assignments, checks information on EPAFs for accuracy, advises customers with procedural questions, and has the authority to return EPAFS when incorrect. Provides training to the end user on the EPAF system twice a year and on an individual basis as needed. Serves as the division level Administrative Superuser and EPAF administrator for all full-time faculty and special payment errors. Has the ability to utilize E-Print to access error reports, ability to recognize errors, then researches and analyzes specific errors and advises on processes to correct errors. Works under tight payroll deadlines to meet payroll dates. Project management responsibilities include the authority to review and approve or disapprove Approver level access in Banner. Responsible for Academic Affairs Division, recruitment and hiring actions in Niner Talent to ensure all payroll actions meet payroll and deadlines and provide feedback for college business support staff. Annually administer in-depth training on system access, full-time faculty guidelines and policies, as well as on-demand and scheduled training for new faculty administrators and business office staff. Responsible for review of new full-time faculty hires in Niner Talent. Analyzes the posting process for completion and responsible for compliance related duties for posting information, EEO and applicant reporting to comply with audit procedures. Responsible for supporting classification review, analysis, and determination of positions submitted for establishment or reallocation of positions. Applies sound principles of job measurement (position analysis) and salary administration and design. This position supports determining equitable salary adjustments in compliance with State policy and/or System Office guidelines as requests are submitted. Conducts equity analysis/comparisons to determine if equity requests are eligible for approval. Manages the creation of full-time faculty positions records in Niner Talent, Banner HR, and Perceptive Content. Utilizes in-depth knowledge of all Federal (FLSA, ADA, Equal Pay Act, etc,), State (General Statute 126), System Office, and University legal mandates, policies, procedures, to provide guidance to full-time faculty positions. Minimum Education/Experience Bachelor’s degree in a business related field, or Public Administration, Human Resources, and three years of experience related to the area of assignment; or related business area equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Education, Knowledge, Skills and Experience Prior Human Resources or project management experience at a University Excellent written and oral communication skills Experience using Human Resource Information Systems (PeopleAdmin, Banner HR and Finance) Advanced level Microsoft Office Suite experience with demonstrable skills in the use of Excel. Necessary Certifications/Licenses Preferred Certifications/Licenses Special Notes to Applicants If there is a document you feel is relevant to this position that you would like reviewed with your resume and application you may upload it to the “Other Documents” section of the Applicant Documents. UNC Charlotte Benefits Information: The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. Posting Open Date 05/03/2024 Posting Close Date Open Until Filled Yes-
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